1. An overview of IU’s use of HireRight’s Solutions Program July 28, 2011 Form I-9 and E-Verify

2. Form I-9 To be completed for all new employees after offer of employment accepted. May be completed before starting work Section 1 must be completed by end of 1 st day of work Section 2 must be completed by end of 3 rd day of work Social Security Number now required per E-Verify rules

3. Verify Department of Homeland Security (DHS) electronic system used to verify eligibility to work Now required for all new employees Three possible results: Confirmed eligible to work Determination of not eligible to work Tentative Non-Confirmation (TNC)

4. The TNC Process Employee decides to contest or not If do not contest, terminate employment If contest, refer to DHS for a final determination Note: Employment protected during period under review by DHS Results: Confirmed eligible to work Final determination, not eligible and terminated No appeal of DHS decision or termination within IU

5. IU’s use of HireRight’s I-9/ E-Verify Solutions Electronic Form I-9 Employee completes Section 1 within time limits Hiring department completes Section 2 within time limits Completed Form I-9 feeds automatically into E-Verify E-Verify results received immediately If Form I-9 completed early, system holds submission to E-Verify until first day of work

6. The TNC Process at IU If E-Verify response is a TNC Hiring department refers employee to UHRS Hiring department informs UHRS Hiring department takes no further action in system until case is closed UHRS meets with employee If employee does not contest, employment terminated, DHS informed, case closed If employee contests, referred to DHS for a review and final decision Employment protected during this period

7. TNC Results Eligibility confirmed, UHRS informs hiring department & employee, closes case Eligibility denied, UHRS informs hiring department & employee, employment terminated, DHS informed & case closed

8. Miscellaneous Points IU Reference Number Cases of no Social Security Number Process for employees who need assistance in completing Form I-9 Use of paper Form I-9 and uploading to HireRight Process for new employees who do not have access to an IU campus

9. Miscellaneous (continued) Uploading copies of required documents (U.S. passport, Form I-551, Form I-766) Shredding paper copies; hard-deleting electronic copies Office of International Services and employees they are assisting Impact on eDoc Processing UHRS website: www.hr.iu.eduwww.hr.iu.edu