1. Arts Liaison Training #2: What’s Data Got to Do with Me?
October 12, 2017
Conservatory Loft

2. Arts Liaison Training #2: What’s Data Got to Do with Me?
Training and Summit goal for the year: Inspire and empower Arts Liaisons to increase their leadership impact on their school community and in the district.
KNOW: Where to find arts data for the district, your network, and your school
UNDERSTAND: How to engage with the most relevant data for your school community
DO: Continue to develop your action plan (working toward a presentation to stakeholders in your school community)
From the previous training, you have a good understanding of the wider scope of the AL role and how you can lead from your sphere of influence. (If you were not at the training, you can find all the documents including the slideshow on the Arts Liaison Toolkit on the CPS Arts website.)
Over the next few trainings we’re going to give you tools to amplify that leadership, starting with data—where to find it and how to use it to demonstrate your impact as an arts leader. (Review KUDs for the session)
You notice that there’s a presentation in here that we haven’t talked about explicitly yet, so let’s go up one level and look at the trajectory of this year’s training sessions.

3. Arts Liaison Training #2: What’s Data Got to Do with Me?
Training and Summit goal for the year: Inspire and empower Arts Liaisons to increase their leadership impact on their school community and in the district.
Develop an action plan to increase your engagement as an Arts Liaison
Sept–Oct 2017
Execute action plan and develop strategies and skills for presenting to stakeholders
Oct 2017–Feb 2018
Present your Arts Liaison leadership impact story to stakeholders in the school community
March-May 2018
We want you to walk away from these trainings having developed a solid action plan that you can then shape into a compelling story to present at your school. That presentation will show the impact of your leadership and rally stakeholders to throw more support toward arts at your school.
(This presentation can specifically focus on your action plan for the year, or your action plan may be a piece of what you ultimately present. In the trainings, we’ll be using your action plan as a model for crafting a presentation. You’ll be able to use the tools you acquire to apply to any presentation you give in the future.)
So how does this play out in the trainings? You’ll develop your plan further in this session and execute your action plan throughout the rest of the year. In this session and the next three, you’ll be acquiring presentation skills, like crafting a compelling, data-informed narrative, effective communication techniques, and adding visual impact to your presentation. Like I said, we’re going to start with defining, finding, and using data.

4. Definitions of different types of data— and why it all matters
Data: More Than Numbers
Definitions of different types of data— and why it all matters
(Introduce Tom, Nicole, and Jeff)

5. Data: More than Numbers
Photo courtesy of Barrel of Monkeys
TBD: Tom & Nicole will cover definitions of data types and why/how they’re useful

6. Data: More than Numbers
Quantitative Data
Quantitative data can be measured and written down with numbers. These data commonly ask, “how much?” and “how many?” and can be used to study levels of achievement or occurrence.
Qualitative Data
Qualitative data describe the quality of something, often using words and narratives. They provide understanding that goes beyond numbers, thus presenting an in-depth and nuanced view of the world.
TBD: Tom & Nicole will cover definitions of data types and why/how they’re useful

7. How to tell a compelling story to stakeholders
Using Data to Craft a Narrative
How to tell a compelling story to stakeholders

8. Using Data to Craft a Narrative
Three components of compelling impact stories
Use a mix of quantitative and qualitative data
Go beyond a laundry list of data points by providing descriptions and narratives
Provide context
Historical and/or cross-sectional
Answer the question, “so what?”
How does this fit into the broader context?
TBD: Tom will cover elements of compelling narrative

9. Using Data to Craft a Narrative
Photo courtesy of Barrel of Monkeys
TBD: Tom & Nicole will cover definitions of data types and why/how they’re useful

10. This IS the Data You’re Looking For.
Where to find relevant data for your district, network, and school

11. This IS the Data You’re Looking For.
Tom & Jeff will cover data that Liaisons can also get access to. (NOTE: If they can’t access it, let’s not cover it.)
Emphasize to ALs that we will provide links to find this data on the Arts Liaison Toolkit.

12. This IS the Data You’re Looking For.
View your Creative Schools Certification
Download Rubric and Raw Data Report
Find data from previous years
Tom & Jeff will cover data that Liaisons can also get access to. (NOTE: If they can’t access it, let’s not cover it.)
Emphasize to ALs that we will provide links to find this data on the Arts Liaison Toolkit.

13. This IS the Data You’re Looking For.
School- and District-level data is published online!
Visit:
cps.edu/SchoolData

14. This IS the Data You’re Looking For.
SQRP, School Progress Reports
NWEA, PARCC, ACT, Algebra Exit
Limited English, IEP, Low Income, Racial/Ethnic, 20th Day data
AP, College Enrollment, Graduation Rates, On-Track, Mobility
5Essentials (My School, My Voice)
Additional Qualitative sources besides 5Essentials: Their own grant report narratives / arts partners publicity materials or grant reports (can use as a model)

15. Why does my goal matter? How will I get there?
Action Planning: The Why and the How
Why does my goal matter? How will I get there?

16. The Steps of Action Planning
What
When
Set Goal
Create a SMART goal addressing strategic priority of increasing active engagement of Arts Liaisons.
Arts Liaison Training #1
Act
Create an Action Plan outlining steps that need to be taken to meet the goal.
Arts Liaison Training #2
Reflect
Reflect on the quality of implementation of the Action Plan.
Arts Liaison Training #6
(check-ins #3–5)
Walk participants through the Action Planning steps. Note: Document has been slightly updated from last time, so use this version. You can download a digital copy from the website and fill it out.

17. Create an action plan for the year
Action Planning and Storytelling
The story
Create an action plan for the year
Identify issues
Set SMART goal
The steps of action planning that you’re going through are important because they’ll get you tangible results, but talking about the process and outcomes of an action plan won’t make for a particularly exciting or touching presentation. Likewise with data—it is important to include to support an argument, but data alone is not going to engage your listeners.
For an effective presentation, you need to frame your action plan with compelling storytelling. This includes the elements that Tom discussed earlier: [insert elements]. These are the tools we’re going to hone in future sessions, along with other presentation skills. so that you’re ready to wow people with your impact story in the spring.

18. Action Planning: Why Does My Goal Matter?
Now we’re going to return to your action planning. If you were here on September 21st, you remember that we created a SMART goal that addressed the strategic priority of active engagement of Arts Liaisons. We looked at issues you could influence and control from your sphere, and drew down one of those issues to create a SMART goal.
We’re now going to get you started on the storytelling aspect that we just talked about. If you have created your goal, you’re going to take some time to answer this question: Why is this goal important to me— both as an arts teacher and as an Arts Liaison? What is your personal motivation for creating this goal? Why are you fired up about completing it? Tell us your personal story and in doing so, inspire us to believe in its importance. We’ll share some out at the end.
This form is updated from last time, so you can copy any work you’ve done into this new one. If you have not created a goal yet, you can work on that first. Your leads and department staff are on hand to provide examples and support for the next 15 minutes.
If you are not seated with your network or group of schools, do so now - network designations are on the tables. If your groups are small, you can join forces.

19. Why is it important to you?
Action Planning: Why Does My Goal Matter?
Share out:
What is your goal?
Why is it important to you?
Let’s share out some examples of goals and their importance. Anyone have an example they’d like to share?

20. Action Planning: How Will I Get There?
Now that we’ve shared goals and stories, let’s move on to making those goals happen.
We’re going to do some action planning around the goals - identifying the what, where, when, and how of it all. On page 3 of your action planning document you’ll find the updated action planning matrix (we tweaked a few sections). You’re going to identify steps that will get you to your goal, why you want to do those steps, how and when you will do them, what supports you need to get there, and how you will know if you made progress.
You’re going to want to be as specific as possible with each step - especially the “how will I do it” and the “progress” columns. If you are too vague, there will be no clear way to take action and no clear way to measure results. We’ve created an example for you to look at. (Next slide)

21. Action Planning: How Will I Get There?
Goal: To make sure all our Arts Essentials money is spent down by the end of the school year.
Specific example
Non-specific example
[Walk through example - the goal and the steps - emphasizing the specificity/measurability, and the personal importance.]
Take the next 10 minutes to plan action steps; your leads and DAE staff are again on hand to give examples and support.

22. Action Planning: Next Steps
What
When
Finish your SMART goal and action plan. Digital copies on cpsarts.org.
By Training #3 (Nov 9)
Start executing your plan!
Now until end of year
Build a toolbox of presentation skills; check-ins on action planning
Trainings #3-5
Reflect on action planning process
Training #6 (Mar 22)
The next steps from here are to finish up your goal and action planning so you can get started on execution if you haven’t already. There is a digital copy of this template on cpsarts.org in the Liaison Toolkit, which we will explain in a minute, if you want to download and type into it.
At upcoming trainings we’ll be building your presentation skills and checking in on the progress of your plan. At the final training, we’ll reflect on the action planning process - which is the orange section of your action plan.

23. Reflection on Training #2
Staying for the Summit? Turn in your reflection form at the Creative Corner and get an extra voucher for your school!
Leaving now? Complete the reflection form at cpsarts.org—it’s located in the new Arts Liaison Toolkit.

24. Arts Liaison Toolkit Lesson Labs
Important Updates at cpsarts.org
Arts Liaison Toolkit
Lesson Labs
Download all materials from Liaison Trainings and Summits and other useful information.
Propose a Lesson Lab at your school and register for upcoming Lesson Labs.
There are new, useful pages on the CPS Arts website! The Arts Liaison Toolkit is nested under Arts Liaisons. It has all the materials from trainings & summits available for download or you can add them to Google Drive.
Lesson Labs page is nested under Arts Teachers. Please submit Lesson Labs! They are a great way to connect with other teachers. We’ve had three so far - Theatre, Music, and a Kiln Demo, and there is another Kiln Demo at Kelly HS on October 25. You can craft these sessions any way you would like to - demonstrations, art making practice, lesson sharing, problem-solving think tank. Our PD folks can help if you would like assistance.

25. Arts Liaison Training #3 and Theatre Summit November 9th, 2017
Important Reminders
Arts Liaison Training #3 and Theatre Summit November 9th, 2017
Visit cpsarts.org for all registration details
Register by Tuesday 11/7/17 at 12pm for an extra voucher
Please register for Trainings and Summits as early as possible - Tuesday by noon - so that we can get a head count for dinner and drinks.

26. Arts Education Conference 2017 November 3–4, 2017 at Juarez HS
Important Reminders
Arts Education Conference November 3–4, 2017 at Juarez HS
Keynote Speakers:
Friday: Lara Davis Seattle Office of Arts & Culture
Saturday: Dr. Eve Ewing University of Chicago
Lara Davis is an artist, racial equity consultant, and arts administrator. She has served as a Seattle arts commissioner and as program director for Arts Corps, an award-winning youth arts organization. As a strategic advisor for the Seattle Office of Arts & Culture, Lara leads The Creative Advantage, an initiative to reinvest in equitable arts education for all Seattle students.
Eve Ewing is a sociologist of education at the University of Chicago whose research is focused on racism, social inequality, and urban policy, and the impact of these forces on American public schools and the lives of young people. She is also a poet and essayist whose first collection, Electric Arches, has just been released by Haymarket Books.

27. Follow us on Facebook! www.facebook.com/ArtsCPS/
Important Reminders
All-City Performing Arts: Register now!
Complete your surveys on Learning Hub within 14 days and on ISBE within 60 days!
Visual Arts Summit starts at 6pm. If you want to stay, please register at the check-in desk.
Follow us on Facebook!
Melisa: All-City information
Rachel: Remind people about Survey; also follow our FB account, it’s growing (we added over 200 users in the last month)
Nicole/Tracy: Transition everyone to the Summit