1. Partners for Cancer Care & Prevention Fundraiser
By Patrick McGregor & Catalina Londono

2. Summary
Create a Fundraising event for the Charity “Partners for Cancer Care and Prevention”, A non-profit organization that helps low- income women with cancer in Cali, Colombia.

3. Roles & Responsibilities
Patrick McGregor – Public Relations Manager
Collect historic and legal data about fundraisers.
Silent Auction: contacts, donations, estimating, etc.
Catalina Londono – Project Manager
Project Plan
Event coordinator
Marketing

4. The event will be hold in June 28/2013
Project Scope
Run a fundraiser event that includes food, music, and a silent auction in Minneapolis with the purpose of raise $2,500 for the Partners for Cancer Care and Prevention non-profit.
The event will be hold in June 28/2013
Major Constraints
Number of volunteers.
Cost of the event.
Number of Silent Auction Donations.
Number of attendees.
Major Assumptions
We will have the volunteers necessary for the event.
At least 75% of the target value of the events items will be donated.
The bands contacted will play for free.
Attendance will be close to 100 people
Exclusions
The ticket price does not include any kind of drinks apart of the glass of wine with the dinner and water.
Gaining tax exempt status (taken care of by Partners for Cancer Care and Prevention)
Sending the money to Columbia (taken care of by Partners for Cancer Care and Prevention)

5. Key Stakeholders Volunteers Donor companies Project Manager
<< Influence or Power of Stakeholder
Little/No Interest
Significant
Interest
Influence
Donor companies
Keep Satisfied
Project Manager
Partner for cancer care & prevention
Manage Closely
Little or No Influence
Volunteers
Monitor (minimum effort)
Participants
Keep Informed
Importance or Interest Level of Stakeholder >>

6. WBS PARTNERS FOR CARE & PREVENTION FUNDRAISER Pre-Event Donations
Potential Donors
Proposal
Location
Catering
Volunteers
Promotion
Advertising Material
Invitations
Free Press
Social Media
Event
Entertainment
Room
Silent Auction
Post-Event
Donation certificates
Bills
Thank you letters
WBS

7. Milestones Event Day 06/28/2013 Kickoff Meeting 04/04/2013
Location 05/08/2013
Entertainment 06/05/2013
Promotion 05/27/2013
Catering 05/15/2013
Volunteers
06/14/2013
Donations 05/30/2013
Event Day
06/28/2013
Closing Meeting 07/08/2013

8. Requirements Raise at least net $2,500 Space for at least 100 people
A silent auction
Item value of the silent auction at least $1,700
Volunteers for the event
Create a Facebook page for the event

9. Basis of estimating
Children’s Hospital Fundraising Events/ Silent Auction
PTO Today Silent Auction Records
Minnesota Library Association Silent Auction
Minnesota Renewable Energy Silent Auction
March of Dimes Silent Auction
Silent Auction Donation Company Records
Budget of Event

10. Top Risks & Issues Issues Risks
Walt Disney corporation requires 12 weeks advance notice of request.
Mall of America requires 12 weeks advanced notice of request
Risks
If: There is poor attendance.
Then: Budgeted for 75% turn out to meet goal.
If there are: Insufficient Silent Auction Donors
Then: Get more donors (budgeted for 75% of what we needed).
If: Partners for Cancer care will not partner with us.
Then: Find another organization that will, or entirely redesign plan
If we cannot raise the full $2,500.
Then: Send what we do get.
Corrective action
Remove from silent auction donors list and recalculate expected profit from auction

11. Lessons Learned
If doing a silent auction again put date out at least 14 weeks in order to get the maximum amount of donors. (Research more before setting a date)
Networking is very important when trying to get donations.
Break down the relationships everything has with each other before diving in.

12. Thank you!
Comments
Questions