1. University Technology Fee Spring Presentation to the SFRB
Patrick J. Burns
- Vice President for IT
Jason Huitt
- ACNS Liaison to UTFAB
Pete Winterscheidt
- UTFAB Chair
Garrett Pichler
- UTFAB Vice Chair
April 4, 2011
UTFAB Presentation to the SFRB

2. UTFAB Presentation to the SFRB
Outline
University Technology Fee Overview
FY11 Allocations Review
FY12 Budget & Project Proposals
Q&A
April 4, 2011
UTFAB Presentation to the SFRB

3. UTFAB Presentation to the SFRB
The University Technology Fee
$20/semester fee assessed to all students
Flat fee – paid once each semester
UTFAB
Functions strictly according to bylaws, reviewed annually
One representative from each academic college (and Intra-University)
One representative from the Grad. School
Two At-Large reps, appointed by ASCSU
Associate representatives
April 4, 2011
UTFAB Presentation to the SFRB

4. UTF Bylaws – Process: Project-based
University departments request funding from the
University Technology Fee Advisory Board
through proposals, including a three-year project plan
UTFAB votes twice on the proposal based on 10 funding criteria in bylaws
UTFAB projects are
reported to the SFRB
April 4, 2011
UTFAB Presentation to the SFRB

5. UTFAB Presentation to the SFRB
FY11 project UPDATE
April 4, 2011
UTFAB Presentation to the SFRB

6. Budget Projection for FY 11 (k$)
Revenue
Carry over from FY 10 $209k
Fees $1,275k
Reserve ($40k)
Total $1,444k
Allocations (next page) $1,435k
Available (revenue – expenses) $9k
Revenue higher than projected due to increased enrollment in Summer and Fall 2010
April 4, 2011
UTFAB Presentation to the SFRB

7. FY11 Allocations (k$) Student Information System*** $506k
General Assignment Classrooms** $225k
Library Technology* $175k
Lynda.com* $30k
Campus Wireless Networks** $257k
SIS Virtual Server Technology*** $160k
Departmental Classroom Upgrades*** $53k
ARDEC, CAHS, Anthropology, Weber 202
TILT Checkout Laptops $28k
Total $1,434k
“Supplemental”Allocations
Talk specifically about Lynda.com, SIS Virtual Servers and TILT laptops.
Also – callout Supplemental Allocations, which totals $241k and illustrates the power of the board to spend down residual balances in the current school year.
* denotes level of cost sharing
April 4, 2011
UTFAB Presentation to the SFRB

8. A Note about the UTFAB Reserve
The UTFAB has maintained a $40,000 reserve throughout it’s eight-year history
To protect against enrollment drop or unforeseen circumstances
This reserve is a threshold above which no further proposals would be entertained, and has never been tapped
Discussion is welcome…
I’ve included this slide due to the discussions that SFRB members have had with respect to increasing the reserve balances maintained by the various fee areas. UTFAB’s 40k reserve is appropriate given it’s revenue, but this is a point on which we will follow the advice of the SFRB if they see fit to suggest a policy change.
April 4, 2011
UTFAB Presentation to the SFRB

9. UTFAB Presentation to the SFRB
PROPOSED FY12 projects
April 4, 2011
UTFAB Presentation to the SFRB

10. Proposed FY12 Allocations (k$)
Note: UTFAB will take final votes on the following projects for FY 12 at their April 5, 2011 meeting
Student Information System*** $528k
General Assignment Classrooms** $159k
Library Technology* $196k
Total $884k
Balance for Allocation in : $245k
* denotes level of cost sharing
April 4, 2011
UTFAB Presentation to the SFRB

11. 1. Student Information System
FY 12 request of $528,461
Represents a 4.4% increase over FY10 allocation
$ Software maintenance inflation
$ Addition of Transfer Equivalency System
($ Reduced hardware maintenance costs thru server virtualization)
Matched 50/50 by the University
Coming Soon:
T. E. S.
Parent RAMweb
Main page redesign
Graduation Ready checklist
SSO
April 4, 2011
UTFAB Presentation to the SFRB 11

12. UTFAB Presentation to the SFRB
RAMweb Logins per Year
Quickly…
April 4, 2011
UTFAB Presentation to the SFRB

13. Implemented in 2010-2011! Online registration waitlist Fall 2010
to students when space is available and opt in for text message notification
RAMweb and ARIESweb self service
notifications sent
# of Students receiving notifications
# of students registered from waitlist
# of seats filled
Fall 2010
16,298
7,201
6,049
10,604
Spring 2011
17,810
7,868
6,798
11,768
Quickly.
April 4, 2011
UTFAB Presentation to the SFRB

14. 2. Classroom Technology (General Assignment Classrooms)
Goal is to have 100% of GA classrooms upgraded to smart technology by end of Fall 2012
Technology in smart classrooms includes:
Equipment control systems
Blu-ray DVD and VCR display systems
Document Cameras, Speakers and HD displays
UFFAB proposes10 new smart rooms in FY12
UTFAB will “refresh” 20 rooms in FY12: $159k
Represents a 30% cost reduction – complements UFFAB!
April 4, 2011
UTFAB Presentation to the SFRB 14

15. UTFAB Presentation to the SFRB
UFFAB’s New Smart Classrooms – FY12
April 4, 2011
UTFAB Presentation to the SFRB 15

16. UTFAB Presentation to the SFRB
“Refreshed” Smart GA Classrooms – FY12
PROPOSED REFRESH ROOMS FOR FY2012
BUILDING
ROOM #
VIDEO PROJ MAKE
MODEL
PURCH DATE
Control System
Switcher
Doc Cam
DVD Player
Proposed Funding
x 1,000 1
AYLESWORTH
C108
HITACHI *
CP-X445
10-Oct-06
Crestron - OK
MPS 112 No
Yes
5.775 2
CLARK
C238
14-Feb-06
AMX w CP4
8.25 3
C251
CP-X1200
03-Apr-06
Extron 5Cr
Samsung 4
C146
27-Nov-06
10.55 5
ENGINEERING
E202
EPSON *
821P
10-Nov-05
AMX w MSP32
INLINE 6
E103
HITACHI
07-Aug-07 7
E203
10-Aug-07 8
B004
02-Nov-07
None 9
GUGGENHEIM
107
CP-X1250
02-Jun-06
AMX - AXU-CG10
Extron 7SC 10
MICROBIOLOGY
A108
15-Oct-07
Avervsion
4.55 11
A113
03-Jan-06 12
MRBSC
111
15-Mar-07 13
ROCKWELL 39
CP-X605
10-Aug-06
AMX / AXU-MTP
Extron Sys 8 14 36 15
167 16
170
SANYO
PRO EXTRA
01-Jun-03 17
172 18
WAGAR
132
01-Aug-06 19
107B
11-Aug-06
Yes Wolf 20
133
$159,175.00
April 4, 2011
UTFAB Presentation to the SFRB 16

17. UTFAB Presentation to the SFRB
3. Library Technology
More than 400 workstations and laptops are maintained at the Morgan Library by the UTFAB
Includes scanners, A/V equipment, PCs, and Macs
Specialty equipment includes:
Three multimedia presentations rooms
Three computer lab classrooms
FY12 proposal of $195k includes:
Replacement lab workstations and checkout laptops
Increasing the fleet of available Mac laptops
Additional presentation rooms & a new computer lab
April 4, 2011
UTFAB Presentation to the SFRB 17

19. UTFAB Presentation to the SFRB
Comments
The 3 major UTFAB projects benefit almost all students at CSU
UTFAB works with other groups to maximize benefit and minimize cost, e.g. UFFAB
Comprehensive wireless upgrade ~complete
Appropriate experimentation, e.g. Lynda.com, thin clients, etc. being explored
Cost sharing with departments typical
April 4, 2011
UTFAB Presentation to the SFRB

20. UTFAB Presentation to the SFRB
On the docket…
UTFAB will hold officer elections tomorrow!
Next fall, projects will be solicited from students, and the campus
“Supplemental” requests will be reviewed by UTFAB subcommittee, presented to full board for review and possible approval
Next spring, the board will hear FY13 funding requests
Ongoing: Bylaws review
April 4, 2011
UTFAB Presentation to the SFRB

21. UTFAB Presentation to the SFRB
For More Information
UTFAB web site:
Contents:
Bylaws
Members
Meeting Minutes
University Technology Fee Budgets
All funded project proposals
All funded project status update presentations
April 4, 2011
UTFAB Presentation to the SFRB

22. UTFAB Presentation to the SFRB
Thank You
The central IT environment is much, much better, due primarily to student fees
We believe that we are delivering substantial value for your investments
We are very grateful for your support
Students continue to manage diligently the fee and its activities
April 4, 2011
UTFAB Presentation to the SFRB

23. UTFAB Presentation to the SFRB
Questions?
Are more than welcome.
April 4, 2011
UTFAB Presentation to the SFRB