1. Google Docs Workshop Jan. 2014
Mary Hansell
Google Docs Workshop
Jan. 2014
google

2. Session Overview -Why use Google Docs?
-Examples for teachers & students
-How to...create, share, edit docs
-Challenge #1
- Share/worktime
- Q & A document
-Further resources
timer volunteer; Use Chrome Browser

3. Overview of Drive Drive, etc. View- grid or list sort Folders
explore 3 minutes..
sort- last modified, title (folders first) last edited, last opened
small squares- calendar, contacts, sites,groups
shared with me- vs. my drive
add new folders- right click to color
files- show different icons

4. Why use Google Docs? Increase efficiency, collaboration, and
student engagement
4th-12th graders already have google drive

5. Why use Google Docs? -users always have most recent version
-autosaves every few seconds
-multiple users can edit at same time
-Mac or PC
-work saved in the ‘cloud’
ask for examples from audience; remind them to share with students the reasons we are using Drive

6. Examples for Teachers:
-collaborate on lesson plans
-share meeting notes and agendas
-share folders with students
-Google Forms for surveys
-Google Presentations to share info
-Template gallery
ask for ideas

7. Survey results:
View data results in visual form- automatically generated

8. Example -collaborative work:

9. screen shot from Becky Evans 40 ways to use Google Drive
Use chat feature or leave comments; notify by automatically

10. Student examples:
-Work collaboratively on presentations at school or at home (NETS)
-Keep a log of writing samples, journals
-Use chat and comment features to peer edit
-Use revision history to prevent loss of work
- Publish student work
Student National Technology standards NETS from ISTE include- working collaboratively on docs, presentations, etc.

11. Example #1- Class Review for test
1) Create a shared doc-- ‘anyone can edit’
2) Divide students into groups-- each responsible for specific topic
3) Show the document ‘live’ on your class projector
remind students about rules before starting- Digital Citizenship
students can continue to add to review sheet at home; remind them you can see their work via revision history

12. Example #2- Google Art Project
1) Students selected piece of art to research using Google Art Project -Education resource
2) Students shared ‘work in progress’ with teacher; add comments back and forth
3) Students presented to class; shared presentations (View only- with other students) as a resource
great introduction to art history; interactive activities

14. Example #3
Student essay revisions

15. How to Create a document:
Click on the red ‘create’ button,
then ‘document’.

16. Or, click on the ‘upload’ button to upload an existing document or folder.
you can upload in PDF form, Word format, or convert to google doc

17. Give your document a title (top left)
Type your information- similar tools to Microsoft Word.

18. Adding Comments -Peer edits, reminders, suggestions
-determine notification options
-mark as ‘resolved’
Comments appear to the side, so the main text remains the same. Add the person’s name to send them a direct with your comment. They can turn it off if they want.You can decide if you want to receive notifications when there are comments in a doc or not. (From the comments drop down menu, select notification settings and make your choice.)
See below:

19. Notifications from comments
Select your choice:

20. Revision History To check student contributions and edits
or revert to earlier version:
File> See revision history

21. Sharing documents Click the blue ‘share’ button (top right of doc)
Share a syllabus- ‘view only’
Share an assignment- ‘view only’; students can make a copy of it and edit it

22. Sharing documents
Students can share their documents or presentations with the teacher and allow the teacher to ‘comment’ and view
default is private

25. Challenge #1
Beginner: Create a document, enter text and insert an image. Share the doc with a friend in the room- with ‘editing’ enabled. Share an idea of how to use docs.
Intermediate: Upload an existing document from your school files and convert it to a PDF. Help your neighbor.
Advanced: Upload an existing document, convert to a Google Doc. Upload a folder. Share with a co-teacher.

26. Good to know:
-Only files that are ‘not’ converted to Google Docs will count against your 30 GB storage
-you can convert documents at a later time (right click and ‘open with’…)
-You can upload entire folders and subfolder organization remains the same
-Note: keep URLs short by using or

27. Google Drive:

28. Google Forms

29. Google Forms

30. Google Forms

31. Google Forms
Students record their
reading

32. Google Forms- create and grade quizzes

33. Further Resources “40 Ways to use Google Apps in the Classroom”:
“Google Apps in the Foreign Language Classroom”:
Google Training Center: Google Drive module

34. Some of my presentations & videos:
Google Forms 101 session:
Google Presentations 101 session:
ESD Google Drive video of this session:
Tutorial for my students on Chicago Style Format:

35. FYI...
wikipedia