1. Course/Instructor Data Set
December 21, 2016

2. Basics When to Report C6 – Open all year
Collection Window closes Monday May 2, 2017 at 12:00 noon
No Follow-up, Review, and Editing Window
No Correction Window
Accuracy Certification Statement (ACS) is due May 2, 2016
School Performance Profile

3. Basics What to Report Only courses with students enrolled
Keystone – if the course culminated in a Keystone exam, use the Keystone course code
All core content courses
Non-core content Advanced Placement courses

4. Basics Students and Staff that Might Not Otherwise be Reportable
Students taking a course taught by teachers you employ, regardless of delivery method.
Student template
Student Course Enrollment template
Private vendor/institution or higher education (IHE) personnel
Your LEA contracts with IHE or private vendor
You may use fictitious ID
– IHE
– Contracted from private vendor
Because your LEA is ‘employing’ these teachers, also report them in the Staff collection (Staff, Staff Snapshot, Staff Assignment).

5. Basics Students and Staff that Might Not Otherwise be Reportable
Vendor relationship with a lead LEA on behalf of other LEAs
Each participating LEA reports its participation

6. Data
Templates
Course
Course Instructor
Student Course Enrollment

7. Course Template Basics
Identifies courses in which you have students enrolled
Identifies course characteristics
Honors, Requirement, Gifted
Course of Rigor Indicators
AP, IB, Dual Credit
Maps the course to a state course code
Field 27 Course Code Long (Local)
Field 29 Alternate Course Code (State)

8. Course Template Special Notes about SPP and Courses of Rigor
Field 32 Dual Credit
Field 33 Advanced Placement (AP) Indicator
Field 40 International Baccalaureate (IB) Indicator
Data Quality Engine Rule – Indicator is only valid for appropriate courses
Exception may be requested

9. Course Template Special Notes about SPP and Courses of Rigor
NOT counted if the indicator is not used
Dual Credit – report at student’s school, not 9999

10. Course Instructor Template
Basics
Associate the Teacher of Record with each course and establish course sections
Dependencies
Course
Staff
Section is identified by
Location Code
Supplemental Course Differentiator (Semester)
Course Code Long
Section Code Long

11. Course Instructor Template
Whom to report
Teacher of Record
Active
Long-term leave except when long-term sub is the teacher of record, then report the long-term sub.
Long-term Sub – Professional or Temporary Professional Employee
Terminated Staff – only if the course ended with their termination

12. Student Course Enrollment Template
Basics
Associate students with the course section in which they’re enrolled
Dependencies
Course
Student
Section must exist in the same location
Enrollment Sequence

13. Deletions Course deletion
Deletes all subordinate Course Instructor records
Deletes all subordinate Student Course Enrollment records
Course Instructor deletion
Student Course Enrollment deletion
Deletes only Student Course Enrollment records

14. Deletions Requesting Deletions Be as specific as possible LEA Location
Course ID (local course code)
Semester
Course Section
Staff ID
Student ID

15. Deletions Course Delete all Course records AUN, SY
Delete all Course records for a location
AUN, SY, Location Code
Delete a specific Course record
AUN, SY, Location Code, Supplemental Course Differentiator, Course ID

16. Deletions Course Instructor Delete all Course Instructor records
AUN, SY
Delete all Course Instructor records for a location
AUN, SY, Location Code
Delete selected Course Instructor records for a specific staff ID
AUN, SY, Staff ID

17. Deletions Student Course Enrollment
Delete all Course Enrollment records
AUN, SY
Delete selected Course Enrollment records within a section
AUN, SY, Location Code, Supplemental Course Differentiator, Course ID, Course Section
Delete all Course Enrollments within a section

18. Deletions Student Course Enrollment
Delete all Course Enrollment Records for a location
AUN, SY, Location code
Delete a Course Enrollment records for a specific student/section
AUN, SY, Location Code, Supplemental Course Differentiator, Course ID, Course Section, Student ID

19. For more information on the Course/Instructor Data Set, please visit PDE’s website at
The mission of the department is to academically prepare children and adults to succeed as productive citizens. The department seeks to ensure that the technical support, resources and opportunities are in place for all students, whether children or adults, to receive a high quality education.