1. FSUN – Payroll Accounting May 18, 2016
Sherrie Kutzler, Director – Accounting Services

2. Correction related to Retros
Incorrect statement: Retros can be completed on payday through current pay-period.
Correct statement – Retros cannot be completed on payday thru current pay-period.
Reason: Transactions not posted to G/L until Wednesday PM.

3. Encumbering
Expected end date & return date both impact encumbering but in different ways:
Expected End Date – last day worked
Expected Return Date – first day back to work.

4. Encumbering - Expected End Date

5. Encumbering – Expected Return Date

6. Encumbering Reversed on payday (Wednesday)
Reposted on payday (Wednesday)
Available in Finance UMReports – Thursday AM
Job data changes between payperiods? Encumbrances are processed daily

7. Encumbering Sponsored Projects – Additional method
Encumbering on Sponsored Projects is based on project’s budget period end date
System logic used:
Project End Date override, if it exists and it’s active
Current Budget Period End Date, if #1 doesn’t exist
Project End Date, if #1 and #2 do not exist

8. Encumbering Job Aid located at:
The Project End Date Override page can be found in HRMS at:
UM Payroll Accounting > UM Encumbering > UM Project End Date Override
Job Aid located at:

9. Reporting Sources of HR, Payroll Accounting & Finance reports:
UMReports – pre-written reports
UMReports – Queries
PS Reporting Instance – standard queries

10. Reporting
UMReports - Finance

11. Reporting
UM Reports – HR and Payroll Accounting

12. Reporting Reports to review payroll expense By HR Dept ID
Payroll Verification Report
Used for departmental audit sign-off
By Finance Dept ID
Account Budget Status for Non-Sponsored Funds
Actual Account Summary by Accounting Period
Budget Account vs Actual Activity

13. Reporting Transactional Detail Reports: Payroll Detail
Payroll Transactions
Position Budget Status vs Actuals
Position Budget Distribution Details
Transaction Detail
Payroll Actual and Encumbrances

14. Reporting Miscellaneous: Used for Effort Reporting
Employee Multi-Year Payroll Detail
Salary Distribution Report – by Effort period
YTD Employee Distribution Report
Employees with change in status in pay period
Pay Change Report
Many reports can be run by RRC, ZDeptID or department or by individual employee

15. Reporting Queries: Payroll Pre-confirmation Payroll Prior Pay earnings
Can run on Friday before payperiod
Payroll Prior Pay earnings

16. Reporting
Ever see encumbrances hitting program or but can’t find details when using Transaction detail report???

17. Reporting Encumbrance Summary Report to the rescue!
Run the report for and encumbrance type “salary/fringe” = Employee level detail !

18. Reporting
Payroll transactions hitting the default program code or 23000?
Want to find the distributions that have invalid combo-codes?

19. Reporting UM Inactive Combo Codes Report is the solution!
HRMS >UM Payroll Accounting > UM Inactive ComboCode Report
***Available June 2016

20. Reporting
Requests / Suggestions:

21. Reporting

22. Resources Payroll Validation and Reconciliation job aid
HRMS Reporting Workshop

23. Resources Help, corrections, issues: U Financial Helplineor
HR Super User Helpline or

24. Questions