1. IPCRECLASS training Reclassification in the IPC
Geneva
February 26, 2013
Patrick Fiévet
Head of IT Systems Section

2. Agenda Terminology Working lists, Results Lists… IPC reclassification
¨* means demo
Terminology Working lists, Results Lists…
IPC reclassification
IPCRECLASS in the reclassification workflow
Various communication strategies in IPCRECLASS
Prerequisite administration for offices
Options to perform IPC reclassification through IPCRECLASS*
Administration aspects *
Monitoring of work progress*
Some error cases and scenarios (e.g. SOM)*
Reference information location

3. Terminology ¨References: http://www.wipo.int/ipcreclassification/
MCD: Master classification database for IPC
Reclassification- Patent documents-automatic /intellectual-
Symbol: IPC symbol as per WIPO standard ST.8
Working list (WL): IPC Reclassification “to be done”
Results List (RL): IPC Reclassification “response”
Error List (EL): “response” problem or warning
IPCRECLASS on line help
And others e.g. Stages in IPCRECLASS on-line help

4. IPC reclassification ¨highlights:
Reclassification for the purpose of IPC revision only
The reference source is the MCD but reclassification goes through IPCRECLASS
Per-project WLs with several families to reclassify
Reclassify one document on behalf of the family
In WL symbols are at document and family level
In RL symbols are considered only at family level

5. IPCRECLASS in IPC Reclassification workflow
IPC revision master files
IPCRECLASS
WLs(*)
* Complete or after automatic reclassification
RLs
RLs
IPC reclassification
web site
WLs
«Off-line »
Office

6. IPCRECLASS in IPC Reclassification workflow
IPC revision master files
Interactive
reclassification
IPCRECLASS
WLs(*)
* Complete or after automatic reclassification
RLs
IPC reclassification
web site
«Interactive»
Office

7. Map of IT resources for IPC
E-forum
IPC revision suggestions
list servers
Templates
Map of IT resources for IPC
RIPCIS
Revision of edition N+2
MASTER FILES
IPCPUB
Early
access to
edition N+1
transformations
PDF
Static IPC
statistics
IPCA6TRANS
IPC bridge
IPCRECLASS
IPCCAT
Publication of edition N

8. IPCRECLASS communication strategy
¨Essentially based:
As soon as possible feedback by
Make sure your office address is up to date in IPCRECLASS
Access to IPCRECLASS log by office
notification to office + MCD
WL+ RL publication in the IPC reclassification web site

9. Prerequisite to use IPCRECLASS
¨Make sure you have:
A rapporteur login+password for your office: xxRAP01
An up to date address in IPCRECLASS
Know the protocol for based submissions of RL (see )

10. IPCRECLASS constraints
Convention format and filenames:
Strict file name convention for RL files prevents upload of the same RL file twice
Only tag format for symbols in XML RL files

11. 3 IPC reclassification options
Share the same controls in IPCRECLASS:
Off-line RL submission through
On-line interactive
On-line import of RL files

12. IPC reclassification options
Off-line reclassification
Download WL or export WL from IPCRECLASS
based submission of RL files
Fully automated processing of submission
Strict protocol for (title, attachment names,…)
Strict respect of RL XML file format required
« IPCRECLASS Reclassified OK » does not necessarily mean « MCD Reclassified OK »

13. IPC reclassification options
On-line interactive*
WL shows document and family symbols to be reclassified (highlighted in yellow)
Not always possible to consult in espacenet the document referred to by the MCD WL
Some ST. 8 fields symbols automatically filled-in
At least one reclassification symbol is needed to mark the reclassification as completed
Automatic de-activation of the old symbol upon this action

14. IPC reclassification options
On-line import of RL files*
Strict respect of RL XML file format required
Feedback sent by to the concerned office
Accept what can be marked as « Reclassified OK »
Rejects « Reclassified not OK IPCRECLASS»
« IPCRECLASS Reclassified OK » does not necessarily mean « MCD Reclassified OK »

15. Monitoring of work progress
Overall status report: “report tab”*
Use filters to customize views
Per project
Office work is completed when « document to reclassify » shows 0

16. Monitoring of work progress
Detailed status
Result list tab for « Reclassified OK »
Working List tab + global reclassification status filter for any type of « Reclassified NOK »

17. Some error cases and scenarios
Offline submission of a RL with invalid symbol
Access to the log for the concerned office

18. Error notification for RL submission by SE

19. IPCRECLASS_errors_SE_210213.txt *
Reference Document: MCD Error and Warning Reports
“IPC symbol invalid symbol does not exist”
“document sequence number”
“date and time at which error or warning was generated”
E001%SE% %A1% %
M16H48/20% %A%L%N% %H%SE
“document country code”
“document kind code”
“ST.8 Symbol”

20. Notification of successful RL submission by SE

21. Stage 1a to Stage 1b notification*

22. Some special cases
Transfer of responsibility (by IB) to another office
Stage 3: only IB can do the reclassification using default transfer (not yet implemented)
No easy means to undo wrong submissions

23. Special Operations Mode (SOM)
e.g. during upload of WLs by WIPO

24. Reclassification in the IPC
IPCRECLASS
Suggestions for improvements to IPCRECLASS: to IPC-IEF project CE446
QUESTIONS?
contact WIPO at