1. Executive Steering Committee
TABS Project
Executive Steering Committee
September 14, 2014
Lynne Shanafelt, Executive Sponsor
Patty Henson, Project Manager

2. Agenda 3:00 to 3:05 Announcements 3:05 to 3:15 Project status report
3:15 to 3:25 Quality assurance report, August 3:25 to 3:35 Project vision
3:35 to 3:45 Decision packages
3:45 to 3:50 Kiehl Northwest services, October
3:50 to 3:55 Requirements management plan
3:55 to 4:00 Committee decisions
4:00 Adjourn

3. Announcements Project leadership Bette Hyde will be Executive Sponsor.
Lynne Shanafelt will be Project Director, and will represent DEL on DSHS steering committee.
Project name change to ABCS,
Attendance and Billing for Child Care Subsidy

4. Project Vital Signs Overall status = Scope Schedule Budget = Issues
Budget = 
Issues
Risks
caution
managed
= No change from last reporting period
Improved from last reporting period
Downgrade from last reporting period
no major issues
at risk

5. Current Accomplishments
AI discovery continued, led by Kiehl Northwest.
AP re-procurement activity continued.
QA report for August delivered by CASE Associates, Inc. on schedule.
Prepared requirements management plan.
Decision packages prepared, in process for submission.
DEL and DSHS leadership communication began shaping cohesive project vision.

6. AP Re-procurement Update
Revising requirements to clarify and fill identified gaps.
Reaching out to potential bidders to assess interest and encourage responses.
Writing RFI; to publish September 15th.
Re-writing RFP; to publish October 24th.
Pre-bid conference planning underway for November 5th.
Bids due December 15th.

7. Activities Planned Complete AI discovery by October 3rd.
Kiehl Northwest to begin AI development and technical services.
Publish AP RFI by September 15th.
Rewrite AP RFP; draft by September 26th.
Update project management plan documents.
Charter
Communication Management, Change Management, Risk Management, Deliverables Management, Schedule Management plans

8. Risk Log TABS Risk Register Risk Title ID Status Probability Impact
Risk Title ID
Status
Probability
Impact
Score
Risk Strategy
At Risk
AP procurement cancellation 9 
Active 3 9
Accept
Schedule
Project changes affect the way consumers & providers interact with state 16
Mitigate
Scope
Lack of a guiding coalition/agreement on vision 23
Data handling capacity between AI and DSHS Barcode 27
Quality
ELMS modification for TABS may have impact on current ELMS users 5
Watch
Avoid
Requiring an IRS Private Letter Ruling may cause project delay 8 
Recruiting and retaining developers
10 
Closed
Resources
Potential budget crisis could cause TABS schedule delay 7 6
Possibility of CTS not supporting DEL’s chosen SGN <-> PGN model.
 Active  2  3  6
Accept  
Quality 
Changes to DSHS TABS interfaces 1 
Watch  2 
Accept 
Schedule, Cost, Quality 
Direct DB connection w/Barcode 29
Active   2

9. Quality Assurance Monthly Report
Presented by
Dick Sperry, CASE Associates, Inc.

10. Project Vision
Presented by
Bette Hyde and Lynne Shanafelt.

11. Decision Packages Presented by
Rich Bowman, DEL IT Senior Project Manager.

12. Kiehl Northwest Services, October 2014
Implementation plan to be delivered October 3rd.
Tasks October 6th through 17th
Gather and clearly define DEL Monitoring reports, including all needed reports, web interface wireframes.
Begin importing data elements from WCAP into DEL development environment.
Begin match with ELMS child/family data and imported family/client/child data.
Prepare for winter usability study: research specifics such as software needs and execution plan.

13. Kiehl Northwest Services, October
Resources to be assigned October 6th through 17th
Developers: 2 full-time, 3 half-time.
Project manager: 1 half-time.
Business analyst: 1 full-time.
Engagement manager: 4 hours.
Spending authority needed: $44,968.
FY 15 implementation plan to be considered at October Executive Steering Committee meeting.

14. Requirements Management Plan
Prepared by Carly Probasco, Business Analyst.

15. Committee Decisions Approve Requirements Management plan.
Approve spending authority for Kiehl Northwest technical and development services, October 6th through 17th.

16. Questions?

17. Thank you! Next meeting: 2 p.m., October 16th, 2014
in Conference Room 203.