1. Site License Advisory Team
January 31, 2012 meeting

2. Agenda Microsoft CoreCAL Server Licenses
Acrobat Enterprise License Agreement
Adobe CLP Renewal
SPSS Renewal
Apple Volume Purchase Plan
DLP RFP
Anti-Malware
SLS Request Fulfillment Overview
Other renewals

3. Microsoft CoreCAL Servers
Enrollment for Education Systems (EES) agreement
6-month term
Option to renew at 1 year or 3 years
Current MS CA is up on June 30, 2013
Timeline:
Approved by IT Leaders and no objections from SFO’s
Agreements currently at OSU Legal
Pending approval from above (expected in Feb.)

4. Microsoft CoreCAL Server Site License
Includes:
Windows servers (including HPC), and Windows External Connector (not RDS external connector!)
Sharepoint servers, including Sharepoint Server for Internet Sites
Exchange servers and Exchange Standard External Connector
Lync servers and Lync Standard External Connector
Systems Center Config Manager server and server MLs

5. Adobe Acrobat ELA “Upgrades” from Acrobat permitted
Drives the price down for larger suites, like the Creative Suites
FTE based, students may be included
Distribution expected to be on OSU SLS
Timeline:
Approved by IT Leaders and no objections from SFO’s
Pending agreement language from Adobe (expected last week)
Pending approval from above (expected in Feb.)

6. Adobe Acrobat CLP Pending agreement language from Adobe
WiredOut is likely to be the renewal vendor of choice for compliance and pricing purposes
You must renew maintenance on products before expiration but after the agreement is signed to keep products under maintenance
Expiration date: 3/30/12
Timeline:
Pending agreement language from Adobe (expected last week)
OSU Legal or Purchasing will have to review/sign the agreement

7. SPSS Renewal or Retirement
OCIO Site Licensing and OSU Purchasing are in discussions with SPSS
Current due date for pricing from SPSS: Feb. 1, 2012
Decision regarding products renewed by Feb. 15, 2012

8. Apple Volume Purchase Plan
Questions from last meeting
Who owns the software?
Software is owned by the Univeristy, but software under $100 may be treated like other supplies
Initial roll out will likely require that Apps are installed on unviersty-owned devices
What sort of training is required to be a Program Facilitator?
Training needs indicate that Program Facilitators should be in departmental purchasing areas
How do we coordinate bulk purchases
WiredOut is one option as a Program Facilitator to help here

9. OCIO DLP RFP
OCIO Security has narrowed the field to a final set of vendors to negotiate with
Expected award in before our next meeting
Details being worked out at this point are architectural in nature

10. Anti-Malware Current McAfee agreement expires on Sept. 30, 2012
OCIO Site Licensing is discussing pricing with McAfee
Additional options are available
Forefront and Microsoft Security Essentials
Student/Home version of Windows McAfee enters retirement this month

11. SLS Request Fulfillment
OCIO Site Licensing has hired consultants to improve the workflow of the download site. Key improvements sought include:
Automation of the checkout process
Elimination of paper agreements
Increased access to packages via download
Improved security
Ability to turn on downloads for specific users if necessary
Ability to view distribution records
Ability to tie software to a department
Large file download and distribution

12. SAS Renewal
Codes for all versions (9.1.3, 9.2, 9.3) available for both Admin and Teaching/Research

13. JMP Renewal New JMP contract signed by Purchasing Codes have arrived
Extends JMP to all branch campuses
No increase in cost
Codes have arrived

14. Maple Renewal
Renewal completed in December
Avoided 3.5% increase

15. Questions/Comments