1. Data Pipeline Town Hall April 2, 2015
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Introductions 3

4. Today’s Agenda Open Collections in Data Pipeline
Civil Rights Data Collection (CRDC)
Financial Transparency
READ
11th Grade Alternate Assessment
Special Education Discipline
School Discipline and Attendance (SDA)
Student End of Year
Student October
Special Education End of Year
Teacher Student Data Link (TSDL)
Directory 4

5. Open Collections 5

6. Open Data Pipeline Collections
Year Round Collections
Directory
4 day school week application open (Closes 5/1/2015)
Requests for new school codes (Closes 6/30/2015)
RITS
EDIS
Periodic Collections
Report Card March (Closes April 3, 2015)
Interchanges
All Interchanges are open 6

7. Open Data Pipeline Collections
Snapshot
11th Grade Alternate Assessment (Closes May 15th)
Student Interchange
Directory
RITS
READ (Opens April 1st – July 15, 2015)
SPED IEP 7

8. Open Data Pipeline Collections
Snapshot
Student End of Year for
Student Interchange
Title I Interchange
Special Education IEP
Directory
RITS 8

9. Civil Rights Data Collection (CRDC)9

10. Important information about CRDC Launch Date
The new CRDC system will be launched very soon
If not by Friday, an OCR status will be sent
OCR is load testing for peak performance during heavy usage
Official due date set no earlier than 75 days after official launch
First indication of official open date will be on Grads360
Superintendents, PCPs and ACPs will receive an one week prior to official CRDC launch from
Hard copy letter will be sent shortly thereafter (receive in 1-5 days)
Within 4 days of launch, tips on account information and how to contact the Partner Support Center will be ed
On launch day, the link to the production posted numerous places
Colorado will edit calendar with pertinent dates and information

11. Important information about CRDC Launch Date (cont.)
We would encourage you to use this time to gather the required data and begin to prepare your submission.
Helpful information about preparing for the CRDC is available through the CRDC Resource Center at including flat file specifications and worksheets to prepare your data submission.

12. Important information about CRDC Launch Date (cont.)
If you are new to the CRDC, the Resource Center contains a Starter Kit that provides several tip sheets and responses to frequently asked questions that you might have concerning the CRDC.
The Starter Kit is available at

13. CRDC Partner Support Center: (844) 338-2732
CRDC Assistance
CRDC Partner Support Center:
(844) 13

14. CRDC Resources Office of Civil Rights (OCR)
Colorado Department of Education 14

15. CRDC Thank you! We are almost there!!! Will continue to give updates
Town Halls
Points of Contact s
CDE website
If anxious to start gathering data, provide red fields
(data CDE does NOT have) 15

16. Financial Transparency16

17. Financial Transparency: House Bill 14-1292
Beginning July 1, 2015
Local Education Providers (LEA: School Districts, BOCES,
Charter Schools and the Charter School Institute)
must begin following the financial transparency
requirements set forth in HB : CRS 17

18. What Comes First?
July 1, 2015
In order to demonstrate compliance with financial transparency requirements, the Financial Policies and Procedures Committee (FPP) approved two LEA homepage options:
Begin using the Financial Transparency Icon on your website homepage as a link to the July 1, 2015 Financial Transparency Template or
Ensure the words “Financial Transparency” are clearly visible on your website homepage – as a link to the required July 1, 2015 Financial Transparency Template
Use the required July 1, 2015 Financial Transparency Template:
CRS 18

19. Financial Transparency: Icon19

20. Website Homepage Example with Icon20

21. Website Homepage Example with words “Financial Transparency”21

22. Website Homepage Example with Icon22

23. Required Website Template: July 1, 201523

24. Expenditures Tied to Unique School Sites
Beginning with your FY15-16 financial data, you need to report expenditures at individual schools CDE has assigned a four digit unique school code to every school in your district: CRS (e) (1)
Your FY15-16 data needs to report expenditures tied to unique schools in your district
Individual School Sites are buildings. You might have three schools in one building. That one building is the individual school site.
We will be talking more about this requirement at future Town Halls, and in trainings

25. Expenditures Tied to Unique School Sites
Every LEA is unique, and Colorado is a local control state which allows LEAs to determine the appropriate level of budget management and control. The expenditures you report at your unique school sites are decisions specific to you. 
However, there are general considerations for you to think about as you determine the correct way to report expenditures at individual schools

26. Implementation Guide: Considerations
CDE is currently working on a Financial Transparency Implementation Guide, to be available for download on the CDE website in mid to late April. This Implementation Guide will address/cover high level considerations for LEAs as they determine expenditure reporting for their unique school sites.
We will be discussing this Implementation Guide and other Financial Transparency topics at upcoming Town Halls:
BOCES and Members of BOCES
Charter Schools
Centralized and Decentralized Costs
How your FY15-16 data will be used for a Public Website View

27. Draft Bill: Efficiencies
Currently there is a draft bill which would allow LEAs to submit their expenditures tied to their unique school sites via the Data Pipeline.
Under current law, all LEAs will need to post their financial data with expenditures tied to unique school sites on the LEA website
The draft bill looks to make the process of collecting expenditure data tied to unique school sites more efficient by having districts submit that via Data Pipeline

28. Financial Transparency
Web Resources
The Financial Transparency Icon, the required website templates and other Financial Transparency information is on the CDE website:

29. School Finance Contacts
Adam Williams: :
Yolanda Lucero: :
Kirk Weber: :

30. READ 30

31. READ Collection Opens April 1 and closes July 15
New Staff
Whitney Westgaard in the Office of Literacy will be your primary contact for the READ collection
Donna Bright and Dian Prestwich will be available for support as assigned by Whitney but all first contacts should go to Whitney to ensure we are able to efficiently respond to requests. 31

32. READ Respondent
Make sure that your district has a person assigned to the READ collection:
You will need a submitter and an approver for this collection
This is the group of people who have and will receive all communications for our collection through our list serve, so please make sure that you have people assigned to this role.
If you would like to be added to this list serve please contact Whitney Westgaard 32

33. READ Collection Support Resources
Recorded Webinar from March 23, 2015 Updated business rules posted on 4/1/15 Data Elements FAQ Document 33

34. READ Collection New Reports on COGNOS for 14-15
Report that allows a view of your entire file with grade level included
Pre-populated excel file of your cohort students 34

35. 3rd grade Cohort For the school year you will be reporting only 4th and 5th grade students as part of the cohort.
There are two ways to identify your cohort students:
Use the New COGNOS Report – “Student extract of graders with SRD in the Prior Year”
Run this report for the current school year . Districts will be able to download an excel file preloaded with all READ fields for 4-12 except READ plan.
Districts must add the value for READ Plan (0 or 1) to indicate if the cohort student remains in the cohort or is exited from the cohort based on READ plan (0 – no or 1- yes)
Districts must ensure that the student interchange is updated prior to running this report 35

36. 3rd grade Cohort For the school year you will be reporting only 4th and 5th grade students as part of the cohort.
2. Use the RD088 error to identify your cohort students :
ENTRY_GRADE_LEVEL - A student in grades 4-12 may not be reported if prior year READ Cohort=0 in any district
Load all 4th and 5th graders into your READ file format. Code the students using the following fields:
READ Plan: 1
READ Status: 0
READ test – 00
READ Score – 9999
Testing date: use a valid date
Retention Questions : 2’s
READ Plan support fields – “0”
From your Read Error Detail report identify the students for whom the error RD088 fired and remove those students from your report – they are not identified cohort students.
The students left that did not have the RD088 error will be your identified cohort students 36

37. READ Webinar
We will be hosting another READ only webinar to cover additional content and questions.
Please join us on April 14, 2015 at 3:30
Conference Number(s):
United States:
To join the meeting: 37

38. 9/15/2018
11th Grade Alternate Assessment for the Colorado ACT Snapshot Collection
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

39. 11th Grade Alternate
Test Materials
Test materials have all been printed and shipped. Please watch for their arrival in district and keep secure. Distribute to Test Administrators. TEST WINDOW APRIL 1-24
Training
Test Administrator/DAC Narrated Powerpoint Training Posted (under 11th Grade Alternate Test Examiners)
April 21st 8:00 for LEAPPROVERS
Registration link: 
Upcoming
March – Create Final Snapshot and Roster
Test Window Opens April 1-24
Score entry April 28-May 7
LEAAPPROVER Webinar – April 21 8:00 AM
May 8th LEAAPPROVER submits to CDE by 5:00 PM ALL DISTRICTS SUBMIT SNAPSHOT 39

40. 11th Grade Alternate Assessment for the Colorado ACT Contacts
9/15/2018
11th Grade Alternate Assessment for the Colorado ACT Contacts
Linda Lamirande
Exceptional Student Services Unit Accommodations & Assessment Specialist
Tesia Swanstrom, Program Assistant
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate. Tesia Swanstrom is my program assistant and she will be handling the test materials.

41. Special Education Discipline
9/15/2018
Special Education Discipline
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

42. Updates
Incident Identifier must be unique in the “Incident” file. Next year it will be possible to duplicate the identifier in instances where two or more students were involved in the incident and attend different schools.
Thank you to those districts who have already begun submitting.
We are looking at opening the snapshot earlier on April 27th
Steps to upload the discipline interchange files has been posted on-line
For assistance please contact Kristi Gleason at or 42

43.
We have added the following fields to the Interchange File Layout (look for updated file layouts this week on-line)
SASID
FIRST NAME
LAST NAME 43

44. School Discipline and Attendance (SDA)
9/15/2018
School Discipline and Attendance (SDA)
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

45. School Discipline and Attendance (SDA)
Discipline Interchange/
Discipline Snapshot
School Discipline and Attendance (SDA)
Interchange
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline under Discipline interchange
Two files
Periodic Collection
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts submit data and finalize data within Pipeline
Four files 45

46. Identity Management Roles
Roles have been created and are available for your Local Access Manager to assign:
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data 46

47. Pilot Piloting the system since it is new in Pipeline this year.
Scheduled from April 13th to April 24th
For testing purposes only
Communication has been sent to all districts indicating interest so far. If you would like to be added, please Annette Severson
to be included

48. 9/15/2018
SDA Collection Status
File Layouts, business rules and templates available at:
Trainings: dates/times are being finalized and will be shared as soon as possible
Opens Monday, May 11th and will close Friday, June 26th
Exceptions may be allowed, if school(s) are in session on or later than due date. Please contact me if this is needed.
For assistance please contact Annette Severson at 48

49. Student End of Year 49

50. Student End of Year Snapshot is open Next Goal:
SE083 – Unable to resolve until Seniors graduate or have been retained
Adjustments to mobility calculations
Issue with warning SP173 incorrectly triggering
Issue with prior year warnings showing up on error report
Next Goal:
June 5th create an End of Year snapshot.
Note: This is not an error free snapshot. Just create the snapshot 50

51. Upcoming trainings Two identical upcoming webinars
April 7th 9:00 – 10:00 and April 9th 3:00 – 4:00
Phone number:
PowerPoint posted on End of Year web page 51

52. Student End of Year Changes take affect next year
EDAC approved school year changes
Create new entry and exit code 05
Separate out of country and out of state into two codes
Existing Entry and exit code 14 will indciate out of state
New Entry and exit code 05 will indicate out of country
Change order of last name and first name in adjustment file
Change order of the last name and first name fields to match order of other interchange files.
Changes take affect next year 52

53. Student October 53

54. Student October – EDAC approved changes
SPED Transition Year 4
Added Transition Year 4 to the Special Education Transition field
Location of field
Student Interchange Demographics file
Then loaded to the Student October snapshot
Reason for the change
There are occasions when a student may fall into a “fourth year” category when their 21st birthday falls after the school year begins and they stay an additional semester.
Currently, these students must be coded as Year 3
Therefore, adding Year 4 will allow for the correct reporting of these students 54

55. Student October – EDAC approved changes
Home-Based Education Students
(a.k.a Home School Students
or Home-study Students)
Student October – EDAC approved changes
Home-Based Education Students
Home-based students are those students whose parents are taking primary responsibility for the students’ education.
These students are also referred to as home-study or home school students.
Home-based students are not eligible for full-time funding; a home-based student may only be funded for a maximum of part-time funding. 55

56. Student October – EDAC approved changes
Home-Based Education Students
(a.k.a Home School Students
or Home-study Students)
Student October – EDAC approved changes
Home-based students can fall into two separate categories:
Those who are NOT receiving any educational services from the district
Normally students for whom the district has received an “Intent to Homeschool” form
Do NOT include them in the Student October snapshot
DO include them in the summarized-by-grade Pipeline “Home School Data” screen
Those who ARE receiving educational services from the district
DO include in the STUOCT snapshot with the appropriate funding code 56

57. Student October – EDAC approved changes
Home-Based Education Students
(a.k.a Home School Students
or Home-study Students)
Student October – EDAC approved changes
Use the appropriate funding code:
85- student is attending a non-online school/program a minimum of 90+ semester hours
86- student is attending a non-online school/program for less than 90 semester hours
94- student is attending a single-district online school/program a minimum of 90+ semester hours
95- student is attending a multi-district online school/program a minimum of 90+ semester hours
96- student is attending a district online school/program for less than 90 semester hours
Home-based students are not eligible for full-time funding; a home-based student may only be funded for a maximum of part-time funding.
Example:
A home-based education student is enrolled in a home options program for 90+ semester hours AND 3 credit hours of concurrent enrollment. This student should still be reported with the appropriate PART-TIME funding code (NOT a FULL-TIME funding code). 57

58. Student October – EDAC approved changes
Home-Based Education Students
(a.k.a Home School Students
or Home-study Students)
Student October – EDAC approved changes
New field in the Student School Association interchange:
[Home Based Education]
For home-based education students who ARE receiving educational services from the district, the student should be reported with a value of “1”
1 = “Yes” student IS a home-based education student
For all other (non-home-based education) students, the student should be reported with a value of “0”
0 (zero) = “No” student is NOT a home-based education student
This field will be added to the Student October (STUOCT) snapshot 58

59. Student October – EDAC approved changes
Home-Based Education Students
(a.k.a Home School Students
or Home-study Students)
Student October – EDAC approved changes
Vendors will be notified of the Home-Based Education change
This change will go into effect for
Approximate date of implementation is July or August.
Will update on this as we get closer
These changes were added to the "Changes For Student October 2015" PPT posted on Student October website, 59

60. Special Education End of Year60

61. 2015-16 IEP Interchange EDAC approved changes for 2015-16
Parent file removed- no longer required
Grade Level – field removed from Child file and relocated to Participation file
ESY field- altered the definition
Indicate if the IEP team determined the student eligible to receive ESY services.
(Either definition acceptable in 14-15)  
New Path 2 Reason for Delay code added: 
57 - Referral received by the Administrative Unit with less than 60 days before the child’s third birthday 
Path 2 - Reason for Delay in Completing the Evaluation C to B
Path 2 - Reason for Delay in Initial Eligibility Meeting C to B
Path 2 - Reason for Delay in IEP Implementation C to B 61

62. SPED EOY Snapshot Data is pulled from the following Interchanges:
Special Education IEP Interchange
Student Interchange
Specific Files within the Interchanges:
Special Education Child File
Special Education Participation File
Student (demographics) File: SASID, LASID, Student’s First Name, Student’s Middle Name, Student’s Last Name, Gender, Date of Birth, All Student Contact Information fields (not required this year-may be left blank), Ethnicity, Race come from this file
Student School Association File: Only grade level comes from this file 62

63. What’s New for 14-15? Student Parent Association File NOT required
Student Address data NOT required- address fields may be left blank
ESSU IEP Interchange no longer in use
Upload files straight to Data Pipeline (Excel, Text, or CSV file types)
Excel template posted
CSV and Text templates were removed as they were applicable to the ESSU system. 63

64. Updates Ok to zero-fill EDID provider fields during Sped EOY.
SE348: Pupil's Attendance Info Code, Primary Disability, and Date of Entry to Special Education are required and cannot be zero-filled when Funding Status is not zero-filled. If student is not attending please zero-fill Funding Status.
Changed from an Error to a Warning during Sped EOY 64

65. Dates to Remember 14-15 snapshot available
Friday May 1
Wednesday July 8
IEP Interchange errors resolved
At least one Special Education EOY Snapshot created by this date
Wednesday July 15
Special Education EOY Snapshot complete (all errors resolved)
Tuesday September 15 65

66. Sped EOY Contact Info
Lindsey Heitman – collection main contact
Also Cc on s
Kristi Gleason – Sped EOY backup team member
Orla Bolger – Sped content specialist 66

67. Teacher Student Data Link (TSDL)67

68. Schedule Interchange: Snapshot:
Opened fall 2014 for the school year
Will remain open throughout the year
Snapshot:
Opens Monday, April 13th 2015
Finalize by Friday, August 28th 2015 68

69. (soft) Deadlines
Friday, March 13th 2015 – at least 1 TSDL file submitted
Friday, March 27th 2015 – both TSDL files submitted
Friday, April 10th – at least 1 TSDL file error free
Friday, May 1st – both TSDL files error free
Friday, May 8th – TSDL Snapshot created
Friday, May 29th – TSDL Snapshot error free
Approvals can be completed once snapshot is error free but no later than August 28th 2015 to accommodate any updates needed throughout the summer. 69

70. Directory 70

71. Directory 4 Day School Week School Code Changes
Application is located as a separate tab in in Directory.
Data is prepopulated from last year’s submission. Update as needed.
School Code Changes
Forms located on Data Pipeline under the Student October Snapshot.
Need to provide CDE school code changes by June 30th 2015 for the school year. 71

72. Happy Spring!
Look deep into nature, and then you will understand everything better. ~Albert Einstein
Next Town Hall:
Thursday, April 9, 2015
9 a.m.-10 a.m. 72