1. Reports: Pivot Table ©2015 SchoolCity, Inc. All rights reserved.
Objective: Connect with the topic.
Access Prior Knowledge: Take a poll: returning user, new user, level of user (teacher, school, district)
Learning Task: With a partner, discuss what you already know about the reporting of assessments in STARS, and share out.
©2015 SchoolCity, Inc. All rights reserved.

2. Agenda Introduction What is a Pivot Table Report?
How to Access the Pivot Table Report
Create a New Report
Read the Pivot Table in 3 Views
Student Level Data
Sort and Filter Data
Questions/Practice
Objective: Explore the components of the presentation.
Key Terminology/Discussion Points: (PIVOT TABLE REPORT) There are several Reports in STARS that interpret assessment data. This presentation is about the Pivot Table Report.
Learning Task: Of the topics listed, which you are most interested in learning and why? Share with a partner.

3. What is a Pivot Table Report?
The Pivot Table Report allows users to compare student performance across the same, or two similar, assessments.
In table format, it shows student growth, maintenance, or decline from one assessment to another by performance levels.
Objective: Define the Pivot Table Report.
Key Terminology/Discussion Points: (PIVOT TABLE) 1. The Pivot Table Report allows users to compare student performance across the same, or two similar assessments. 2. It shows student growth, maintenance, or decline from one assessment to another by performance levels.
Learning Task: Clarify with a partner the definition of a Pivot Table Report.

4. Access a Pivot Table Report
There are two ways to access the Pivot Table Report. 2
The Report Manager tab
Objective: Understand the two entry points for finding the Pivot Table Report.
Key Terminology/Discussion Points: (REVIEW REPORTS FLIP CARD, REPORT MANAGER) 1. One way of finding reports is from the View Reports Flip Card. 2. Another way is from the Report Manager tab in the Top Menu Bar, where all of your reports are housed.
Learning Task: Choral response when point to each entry point: View Reports Flip card, Report Manager 1
View Reports
Flip Card

5. From the View Reports Flip Card…
Click on the View Reports Flip Card. It will flip to show a list of reports. Select Pivot Table.
Objective: Find the Pivot Table Report from the View Reports Flip Card.
Key Terminology/Discussion Points: 1. Click on the View Reports Flip Card. It will flip to show a list of reports. 2. Select Pivot Table.
Learning Task: Allow participants a moment to practice flipping the card to find the report.

6. From the Report Manager tab in the Top Menu Bar…
3. To create a new Pivot Table Report, click here.
1. Click on the Pivot Table tab to view a list of existing Pivot Table reports.
2. To view an existing report, click on the Run icon in Functions.
Objective: Find the Pivot Table Report from the Report Manager tab in the Top Menu Bar.
Key Terminology/Discussion Points: 1. Click on the Report Manager tab in the Top Menu Bar to see a row of tabs with reports and select Pivot Table. A list of existing Pivot Table Reports will populate at the bottom of the screen. 2. To view an existing report, click on the Run icon (arrow) in the Functions column. 3. To create a new Pivot Table Report, click the Create New button.
Learning Task: Allow participants a moment to practice finding a report from the Report Manager tab.

7. Create a New Pivot Table Report
To create a new pivot table report, first select the sort criteria.
Use the drop down menus to search for existing assessments to create a new report. Click Refresh to see the results of the search.
Objective: Create a new Pivot Table Report by selecting sort criteria.
Key Terminology/Discussion Points: 1. After clicking on the Create New button, use the drop down menus to search for existing assessments to create the new report. 2. Click on Refresh to see the results of the search.
Learning Task: Allow participants a moment to practice using the drop down menus to find assessments for the pivot table.

8. Create a New Pivot Table Report
1. Based on the selected criteria, a number of assessments will appear in the Assessment Search Results box on the left.
3. The Report Preview
shows what the
Pivot Table will look
like.
Objective: Create a new Pivot Table Report using the search results.
Key Terminology/Discussion Points: (ASSESSMENT SEARCH RESULTS, DATA SET)1. Based on selected criteria, a number of assessments will appear in the Assessment Search Results box on the left. 2. Click on two assessments to compare. The order in which you select the assessments determines the data set order, and the organization of the Pivot Table. The first assessment you select will be “Assessment 1 (First Data Set)” and the second will be “Assessment 2 (Second Data Set)”. Click on the red x box to delete and start over. 3. The Report Preview/Thumbnail shows what the pivot table will look like.
[NOTE: For the most meaningful report, the assessments should be the same, but given at different times, such as “pre/post”, “beginning of year/mid-year/end of year”, “Year 1/Year 2”. Note message at the bottom of the screen.]
Learning Task: Clarify with a partner how to select assessments for the pivot table.
2. Click on two assessments to compare. The order in which you select the assessments
determines the data set order, and the organization of the Pivot Table. The first assessment you select will be “Assessment 1 (First Data Set)”. Click on the red “x” box to start over.

9. View the New Pivot Table Report
Once the data sets have been selected and you are ready to view the pivot table report, click Run to see the report. Click on Save to save your data in the Report Manager. Click on Save and Run Report to save, view, and store the report in the Report Manager. Note: You must give the report a name in order to save it.
Objective: Select Run, Save, or Save and Run Report for the new Pivot Table Report.
Key Terminology/Discussion Points: (RUN, SAVE, SAVE AND CLOSE) 1. Once the data sets have been selected, and you are ready to view the Pivot Table Report, click on Run to see the report. You can decide to Save the report once you’ve viewed it (and named the report), or you can return to the Report Manager to start over if you do not want to save it.
2. Click on Save to save the data sets as is in the Report Manager to come back at a later time. You will be prompted to create a report name. 3. Click on Save and Run Report to save (after naming the report), view, and store the report in the Report Manager.
Learning Task: Allow the participants a moment to make their selection, and view their report.

10. View the New Pivot Table Report
The default view of the new pivot table is Linear, in Detail, with both the number and percent of students included in each performance level.
The Pivot Table reports can be exported and printed in these formats.
You can also select to view number of students only or percent of students only.
Objective: View the new Pivot Table Report in the Linear, Detail View.
Key Terminology/Discussion Points: (LINEAR, DETAIL) 1. The default view of the new report is Linear, in Detail, with both the number of students and percent of students included in each performance level for each assessment.
[NOTE: Remember that performance levels are set by the assessment creator and may be different than what is shown in the example.]
2. You can select to include the number of students only, or the percent of students only.
3. Any Pivot Table Report can be exported and printed in the formats shown – PDF, Excel, CSV.
Learning Task: Clarify with a partner what the default view of the new Pivot Table Report includes.

11. Read the Pivot Table Report - Detail
1. Data Set 1 and performance levels display in the far left column, top to bottom, lowest to highest. Data Set 2 displays in the header box, with Performance Levels displaying from left to right, lowest to highest. Totals for each row and column are on the far right and along the bottom.
2. Color-coding: Decreasing = red, Maintaining = yellow
Rising = green
(Totals = blue)
Objective: Read the Pivot Table Report in the Linear, Detail View.
Key Terminology/Discussion Points: (DECREASING, MAINTAINING, RISING, TOTALS)
[NOTE: The screen shot of this report is of a different pivot table than what was shown in the last few slides. The performance levels are slightly different. However, this will not affect the objective of this next section.]
1. Data Set 1 and its associated performance levels display in the far left column, top to bottom, lowest to highest. Data Set 2 information displays in the header box, with Performance Levels displaying from left to right, lowest to highest. Totals for each row and column are on the far right and along the bottom. 2. The table is color-coded in three categories: Decreasing = red, Maintaining = yellow, Rising = green (Totals = blue) 3. To read the report, explain the first row: 157 students (80.93%) scored Far Below Basic on the first assessment, and maintained that level on the second assessment (yellow). 35 students (18.04%) increased their score to Basic (green), and 2 students (1.03%) increased to Advanced (green).
Learning Task: Clarify with a partner what the color-coding means, and interpret the data in the Basic row.
3. In the first row, 157 students (80.93%) scored Far Below Basic on the first assessment, and maintained that level on the second assessment (yellow). 35 students (18.04%) increased their score to Basic (green), and 2 students (1.03%) increased to Advanced (green).

12. Read the Pivot Table Report - Summary
1. In the summary view, across the top are the three color-coded categories: Rising, Maintaining, and Decreasing. Along the left side are the performance levels, as set by the assessment creator.
2. The summary data shows 37 students (12.46%) who were Far Below Basic increased their scores on the second assessment and are now Rising, while 157 students (52.86%) stayed the same and are Maintaining.
Objective: Read the Pivot Table Report in the Linear, Summary view.
Key Terminology/Discussion Points: (SUMMARY)1. In the summary view, across the top are the three color-coded categories: Rising, Maintaining, and Decreasing. Along the left side are the performance levels, as set by the assessment creator.
2. In this example, the summary data shows 37 students (12.46%) who were Far Below Basic on the first assessment increased their scores on the second assessment and are now Rising, while 157 students (52.86%) stayed the same and are Maintaining.
Learning Task: Clarify with a partner how to read the summary report for the data in the Basic row, and how this data compares to the Detail view.

13. Pivot Table Report – By Student
To view student level data in any column, click on the underlined number.
For example, to view the students who were Basic on the first assessment, but are Far Below Basic on the second assessment, click on 15.
Objective: Access student level data from the Pivot Table Report.
Key Terminology/Discussion Points: 1. The number of students is underlined in each row/column in this report, and each is a hyperlink to student level data. 2. For example, to view the students who were Basic on the first assessment, but are Far Below Basic on the second assessment, click on 15. See the report in the following slide.
Learning Task: Allow participants a moment to click on a number to view the student level data.

14. Student Test Results
The report shows the % Correct, Performance Level, and Raw Score (RS) on the first and second assessment for those 15 students. Use the up/down arrows to reorder the columns from highest to lowest, or lowest to highest.
Objective: View the student level data for the selected group.
Key Terminology/Discussion Points: 1. The report shows the % Correct, Performance Level, and Raw Score (RS) on the first and second assessment for those 15 students. Use the up/down arrows to reorder any column from highest to lowest, or lowest to highest. 2. Note that this report can be exported and printed.
Learning Task: Allow participants a moment to view the student data and reorder a column using the up/down arrows.

15. Create a Group
You can create a group by selecting students who meet a specific criteria.
1. Select students for a group by clicking on the box next to the student’s name.
2. Click on Create Group.
Objective: Use student level data to create a group.
Key Terminology/Discussion Points: (CREATE GROUP) 1. To create a group of students for re-teaching, enrichment, or follow-up, select students by clicking on the box next to each name.
2. Then click on Create Group. (The following slide shows the next step.)
Learning Task: Share with a partner the groups you might create and for what purpose.

16. Create a New Group or Add to Existing Group
You have the option to create a new group or add your selected students to an existing group. Then click on Save.
The names of existing groups you have already created will be listed in the drop down box.
Objective: Name and organize the group.
Key Terminology/Discussion Points: 1. After selecting students and clicking on Create Group, you can name the group or add it to an existing group. 2. If you have already created one or more groups, the group names will show in the drop down box. 3. You will receive a message confirming your actions. 4. See the following slide for directions on how to manage groups in STARS.
Learning Task: Allow participants a moment to create a new group by selecting students and naming the group.
Your group has been created. Click OK to return to the Student Response Report.

17. Manage Groups
To manage your groups, click on the Apps button in the Top Menu Bar, then select Groups.
To edit a group, click on the Set Up button in the Functions column.
To rename a group, click on the letter button.
Objective: Use the Group Manager to edit and revise groups.
Key Terminology/Discussion Points: (GROUP MANAGER) 1. To manage groups, go to the Apps button in the Top Menu Bar, and select Groups. 2. The Group Manager allows you to edit your groups in two ways: the gear button is the set up function, and the letter button is the rename function. 3. Clicking on either of these will open other screens where you can complete the desired edits – adding and removing students from groups, and renaming groups as needed.
NOTE: Manage Groups is a separate training, but it is important that participants know where they can go to manage their groups once they have been created in the Report Manager.
Learning Task: Allow participants a moment to click on the Apps button, then Groups, then explore the function buttons.

18. Pivot Table Report – Differential View, Detail
1. The Differential View displays the change in students’ performance levels from the first assessment to the second.
2. For example, in the Far Below Basic Performance Level, 40 students (70.18%) maintained that level, 16 students (28.07%) increased by 2 performance levels, and 1 student (1.75%) increased by 4 performance levels.
Objective: Read the Pivot Table Report from the Differential, Detail view.
Key Terminology/Discussion Points: (DIFFERENTIAL)1. The Differential, Detail View displays the change in students’ performance levels from the first assessment to the second. 2. For example, in the Far Below Basic Performance Level, 40 students (70.18%) maintained that level, 16 students (28.07%) increased by 2 performance levels, and 1 student (1.75%) increased by 4 performance levels.
Learning Task: Clarify with a partner how to read the Differential View. Practice with the information in the Basic row.

19. Pivot Table Report – Pie Chart Report View
The Pie Chart view visually displays Performance Level data from the first assessment to the second assessment.
Objective: Read the Pivot Table Report in the Pie Chart Report View.
Key Terminology/Discussion Points: (PIE CHART) 1. The Pie Chart view visually displays Performance Level data from the first assessment to the second assessment. 2. For example, on the first assessment in the first column, 52.29% (n=57) scored Far Below Basic (red bar). On the second assessment, shown in Pie Chart format, 70.18% (n=40) scored in the Far Below Basic level [maintaining], 20.07% (n=16) scored in the Basic level [rising], and 1.75% (n=1) scored in the Above Grade Level [rising].
Learning Task: Clarify with a partner how to read the Pie Chart View. Practice with the data in the Basic column.
For example, on the first assessment in the first column, 52.29% (n=57) scored Far Below Basic (red bar). On the second assessment, shown in Pie Chart format, 70.18% (n=40) scored in the Far Below Basic level [maintaining], 20.07% (n=16) scored in the Basic level [rising], and 1.75% (n=1) scored in the Above Grade Level [rising].

20. Sort Data – Filter Students
Use Filters to sort your data by demographic information.
1. Click on Filter Students, then use the drop down boxes to make your selections. You can select other demographic options by clicking on More…
2. Click on Apply to view results.
Objective: Filter students by demographic information on the Pivot Table Report.
Key Terminology/Discussion Points: (DEMOGRAPHIC INFORMATION) 1. If you want to see the report data for specific groups of students, click on the Filter Students tab. 2. Use the drop down boxes for Demographic Selections. Click on MORE to see more options. Then click on Apply to see results.
[NOTE: Demographic information comes from the district’s SIS and is unique to each district.]
Learning Task: Allow participants a moment to practice filtering students in various ways.

21. Sort Data - Change Roster
Use the Change Roster button to change the school year and the roster.
Click on Change Roster to
select a different school year or roster.
Objective: Change the school year and/or roster on the Pivot Table Report.
Key Terminology/Discussion Points: (CHANGE ROSTER) 1. To change the school year, or select a different roster of students, click on Change Roster tab. 2. Use the drop down boxes to select the correct year and/or roster. Then click on Apply to see results.
Learning Task: Allow participants a moment to practice changing the school year and roster.
Use the drop down boxes to select the correct year and/or roster. Then click on Apply.

22. Questions? Objective: Ask and answer questions as time permits.
Be sure to check Parking Lot poster to answer anything not previously addressed. Refer to district representative for district specific questions

23. Let’s Practice… Access a Pivot Table Report from the Launchpad.
Select two Math assessments and run your report.
Use the Differential View to analyze your data.
View the list of students who are Below Grade Level, then
select the lowest of the students and create a group.
AS TIME PERMITS:
Objective: Verify the understanding of working with a Pivot Table Report through practice.
Roam the room to support and answer questions as needed.

24. If you have questions, please feel free to contact Assessment and Research Department.
Thank You
Thank audience for participation. Final questions.
©2015 SchoolCity, Inc. All rights reserved.