2. Doctoral Education Programme
Doctoraatstraject
PhD
Doctoral Education Programme

3. Enrollment as a PhD-student
Enrollment permission form:
International Admission / Research Unit & Dean’s Office
Registrar’s Office (enrollment fee)
KU Loket: app “My PhD”
Dutch & English title
Scientific summaries (Dutch & English)
Upload a signed version of the Charter of the PhD researcher and the supervisor

4. Doctoral Education Programme
Annual re-enrollment (free)!!
→ Check your student’s mail box in September.
Truncus communis:
At least one scientific article (peer-review)
At least two seminar presentations
At least one oral or poster-presentation on an international conference
Following at least one course component or seminar series for PhD- students (cf. YouReCa)
Following the course component scientific integrity
Reporting on the progress of your research on an annual basis (templates)
Cf. (art. 15)

5. Doctoral Education Programme
New
2017
Particulars of the Faculty of Arts
Attending the training module on digital humanities organized by the Faculty of Arts during the first six months after enrollment for the PhD. The module consists of six hours of basic training resulting in the creation of a personalized research data management plan, and a more specialized training of four hours.
Session 1: Monday October 9, 10:00 – 12:00 (Justus Lipsiuszaal)
Session 2: Monday October 16, 10:00 – 12:00 (Justus Lipsiuszaal)
Session 3: Friday October 27, 10:00 – 12:00 (Justus Lipsiuszaal)
Following a minimum of 12 course hours of onderwijsprofessionalisering (teacher professionalization) during the first two years of the PhD.

6. Doctoral Education Programme
New
2017
‘Breedspectrumportfolio’: make your own portfolio and learn how to carve out a profile that presents your practical and transferable skills
Informal preliminary interview (‘vrijblijvend intakegesprek’) with the vicedeans for research and education
Friday November 3 (whole day)
Tuesday November 7 (afternoon)
All information is available on the Toledo Group ABAP- Letteren (

7. Uploading your progress report step by step
See:
Download and fill out the template + add a brief summary of your research progress (± 2 pages);
Let the report sign by your supervisor, and ask him/her to write a brief assessment on your progress;
Upload the approved report via KU Loket.
→ Progress reports from students of LUCA School of Arts must be approved by the research unit before they can be uploaded in KU Loket

8. Supervisory Committee
Composition: supervisor + (co-supervisor) + (at least) two other members
Appointment: berfore the end of the first year
→ Before the end of the second doctoral year at least one member of the supervisory committee must be external to KU Leuven
Registration via your first progress report

9. Planning your defence step by step
Apply for admission to defend (research unit & Faculty Board)
Recording form of the doctoral education
Composition of your examination committee
Deadline: 12 weeks prior to your defence day
Enrol for your defence by paying your examination fee (445 euro)
Hand in your thesis 7 weeks before your defence:
Upload electronic version in KU Loket
Upload popularized summaries via KU Loket (Dutch & English)

10. Financial compensations PhD defence
FWO Fellows: bench fee
Other: faculty allowance of 500 € (reimbursement of costs)
Supervisor: faculty allowance of 400 € (for travel costs members of the examination committee)
→ Meet the Jury Initiative (YouReCa / OJO): 250 € inside EER / 400 € outside EER

11. Publications, travel grants and communication
Lirias:
More information: me
Travel Grants:
FWO, Academische Stichting Leuven, Doctoral School
Information Session on the FWO Grants: 20 October 2017 – Justus Lipsiuszaal, 11:00 – 12:00 a.m.
Webpage:
Nieuwsbrief Onderzoek

12. Contact
All presentations will be made available on: Research Policy Officer Matthias Meirlaen LETT