1. You are a key to financial success at TCS!!!

2. Our Sources of Revenue

3. Our Sources of Revenue In 2015-2016:
93.08% of State Funds were spent on salaries and benefits.
Overall 74.71% was spent on salaries and benefits.
It is very difficult to make budget cuts without an effect on personnel.

4. The Biggest Misconception About Our Funds
There is no limitless supply of money.
We have no other sources of funds.
By law we cannot tax or borrow.

5. What is a Budget Code?
A series of numbers that identifies the funding source, the school responsible for spending the funds, the plan or purpose of the funds and the specifics of the expenditure.

6. Budget Code Structure x.xxxx.xxx.xxx.xxx.xxx.xx 1.5110.061.411.316.000.00
Fund - Identifies the source of the funding
Purpose Code – Describes the reason or purpose
Program Report Code (PRC) – Identifies the program
Object Code – Describes the specifics of the expenditure
Location – Identifies the school number
Local Use #1 – Available for identifying special items
Local Use #2 – Available for identifying special items

7. Types of Funds Fund 1 - State Funds Fund 2 - Local Funds
Fund Federal Funds
Fund Capital Funds
Fund Child Nutrition
Fund Daycare Fund
Fund Internal Service Fund

8. Types of Purpose Codes 5000 - Instructional Services
System-Wide Support Services
Ancillary Services
Non-Programmed Charges
Capital Outlay

9. Types of Report Codes 001 - Classroom Teachers
Non-Instructional Support
DSSF
Teacher Assistants
Low Wealth Funding
Exceptional Children (EC)
Child Nutrition
Title I
Transportation
School Supplies & Materials

10. Types of Object Codes 100 - Salaries
121–Teachers, 142-TAs, 162-Substitutes
Employer Provided Benefits
211-Social Security, 221-Retirement
Purchased Services
311-Contracted Services, 312-Workshops,
326-Contracted Repairs, 332-Travel, 342-Postage
Supplies & Materials
411-Supplies, 418-Software, 459-Food/Snacks,
461-Non Cap Equip, 462-Non Cap Computer Equip
Capital Projects/Capitalized Equipment
541-Equipment, 542-Computer Equipment

11. Budget Code Resource
TCS Finance Website: Will be updated with lots of information including documents that provide explanations of every section of the budget code structure and a pivot table of valid budget codes.

12. Budget Code General Information
Budget Codes will vary among schools and departments
Budget Codes must have an unencumbered balance before the code can be used
Budget Transfers must be done if a code does not have unencumbered balance.
If a budget code needs to be added then please the Finance Officer.

13. Budget Transfer Rules Submitted on Budget Transfer Form
Justification should be full and complete
No transfers between Program Report Codes in State or Federal funds
Transfers between Purpose Codes must have Board of Education approval.
Transfers using object code 1XX always include 2XX
Transfer of federal funds may impact Indirect Cost
Follow instructions with the form

14. State Laws Pertaining to School Finances
§115C-288 Principal Duties
§115C-438 Provisions for Disbursement of State Money
§115C-441 Budgetary Accounting for Appropriations
§115C-445 Daily Deposits
§115C-447 Annual Independent Audit
§115C-448 Special Funds of Individual Schools
§115C-523 Care of School Property

15. How You Can Help Us Prevent Problems
Flexibility, Responsibility, and Accountability
Make sure all reports submitted to the Finance Department are accurate and submitted in a timely manner
Make sure you have a valid Budget Code and available funds before making any purchases
Spend, but don’t overspend your money and spend State money before Federal or Local
In these tight budget times, stretch your dollars for more purchasing power. Compare prices online using Google or other websites
Principals & Directors must work together with their administrative support staff to ensure efficient & effective use of limited resources.

16. Let’s work together!!! We are all keys to success.