1. English Language Proficiency assessment for the 21st century (ELPA21)
Test Administrator Training Spring 2018 ELPA21 Testing (Online and Paper-Pencil)
Required for TAs
This PPT was created to support training of test administrators for the Spring 2018 English Language Proficiency Assessment administration. Please supplement with information specific to your district and schools.
Considerations
[DISTRICT PLACEHOLDER]
Text in this presentation called out in red font is intended to act as a placeholder where the district will alter the information, prior to presenting this training, in order for the information to fit to the district or school.
During your training, you can demonstrate the WCAP Portal “User Cards” by accessing the portal online and sharing the purpose of each card within the ELPA21 User Card as you are walking the audience through it.
English Language Proficiency assessment for the 21st century (ELPA21)
Published: January 16, 2018
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
This presentation contains a script in the notes section. If you are accessing this information with a screen reader, be sure you are reading the notes section as well as the text contained in the slides.

2. Introductions
____________________________, District Test Coordinator (DC)
____________________________, District Administrator (DA)
____________________________, School Test Coordinator (SC)
____________________________, Principal
[DISTRICT PLACEHOLDER]
You may want to consider including an introduction to each team member presenting this training. You may also want to make note if you have an principal attending.

3. Acronyms Acronym Definition (Users) DC District Test Coordinator DA
Definition (Systems, applications, materials, test components)
AVA
Assessment Viewing Application
DEI
Data Entry Interface
DFA
Directions for Administration
GTSA
Guidelines on Tools, Supports, & Accommodations
ORS
Online Reporting System
PIRG
Professional Standards and Security, Incident, & Reporting Guidelines
TAM
Test Administration Manual
TAUG
TA User Guide
TSBP
Test Security and Building Plan
TDS
Test Delivery System
TIDE
Test Information Distribution Engine
WCAP
Washington Comprehensive Assessment Program
Acronym
Definition (Users) DC
District Test Coordinator DA
District Administrator SC
School Test Coordinator TA
Test Administrator IS
Instructional Specialist
As we move through this slide deck, there will be times that acronyms are used instead of fully displaying the name of a system or material. This slide displays several acronyms that include the definition. There also is a Definitions and Acronyms document posted to the WCAP Portal.

4. Overview of Assessment
ELPA21 – English Language Proficiency Assessment for the 21st Century
This test is required for K–12 students who qualify as English learners.
ELPA21 Assessments are administered online.
Students in grades K and 1 will also take a paper-pencil Writing Supplement.
ELPA21 is also available as large print, Braille, or a paper version (IEP/504 plan required).
The ELPA21 is four separate tests (Listening, Reading, Writing, Speaking)
Student settings are flagged in TIDE and need to be verified prior to starting the students testing session.
Headphones need to be plugged in before starting the Secured Web Browser – If using dual plug headphones, the single jack is for laptops. If using a desktop, disconnect the single jack adapter, and use the two jacks to connect to the PC.
Students can skip questions and go back to questions until they SUBMIT their answers. Students will be asked if they want to review answers prior to submitting.
When a test is paused, the student will be able to view and change answers to questions in the current test.
This ELPA21 Assessments are required for K-12 students who qualify as English learners.
These assessments are administered using an online platform. However, students in Kindergarten and First Grade will also take a paper-pencil Writing Supplement.
Accommodated forms are available as large print and Braille. There also is a paper-pencil version for students with an IEP stating paper as the method for testing. Notify your DC if any of these forms are needed.
New this school year, the ELPA21 is separated into four tests, including the Listening, Reading, Writing, and Speaking.
All student settings are flagged in TIDE. It is highly recommended to verify settings prior to beginning testing sessions. If a setting needs to be changed, DO NOT begin testing the students, notify your School Coordinator to make the update in TIDE and then begin the testing session for that student.
Headphones need to be plugged in before starting the Secured Web Browser.
Students may skip questions and go back to the questions until the test is submitted. There are multiple warning messages that the TA will walk the students through to confirm the student is ready to submit their test.
Click to pause an individual student’s test. If a student’s test is paused, the student will be able to view and change answers to questions in the current test, upon returning to the current session. The student cannot access previous segments (domains) once they have been submitted.

5. Materials Required for TAs
Guidelines/Manuals
Modules
Documents
GTSA
TA/Student Interface Training
Bring Your Own Device
PIRG
ELPA21 TA Training
ELPA21 Estimated Testing Times
ELPA21 TAM
ELPA21 TDS/ORS Training
TSBP
DEI User Guide
DEI Training
TAUG
TAs and other staff with responsibility for proctoring the ELPA21.
Other training resources may also be required at a local level.
Included on this slide is a summary of the materials required to be reviewed annually by TAs.
School districts may also have additional resources that are required for review. This may include the Test Administrator Certification course that is available on the WCAP Portal, within the TA User Card.

6. Access Systems and resources from these User Cards
Navigating the Portal
Register for updates alerting when new announcements or resources are posted
Search the Portal for desired materials
The WCAP Portal homepage is a great source for information to support students and families, TAs, and teachers.
The ELPA21 User Card is your source for accessing systems, applications, and support resources needed for the ELPA21 test administration.
There is a search option tool available for locating materials. To access the search tool:
Click on the Resources tab in the upper toolbar on the homepage.
This will open the page, allowing you to refine your search by entering a specific word (“translation”) or by entering the name of the document (“TAM”) into the search bar.
A list will be displayed of all documents that relate to the information entered into the search field.

7. System and Resource Card Access Points
These cards are all available for access from the ELPA21 User Card
Shown on this slide are the system and resource cards presented to TAs after selecting the ELPA21 User Card on the WCAP Portal landing page. When a lock icon appears in the lower right corner of a card, it requires user login credentials for AIR systems.
Forgotten passwords can be retrieved by selecting the “Forgot Your Password?” link.
Additional details will be provided on the next two slides.

8. Overview System & Resource Cards
ELPA Resources card: access resources and training materials.
Overview System & Resource Cards
Practice & Training Test Administration card: securely administer Training and Practice Tests.
Test Administrator Certification card: training for TA Interface, security, monitoring, and data review.
Online Reporting System card: access score reports and student results.
TIDE card: view/edit student settings, manage rosters, print test tickets and labels, and order materials.
Data Entry Interface card: enter student responses from paper tests.
The ELPA21 user card includes access to multiple components within the WCAP Portal.
The Practice and Training Tests allows authorized users to administer Training Tests and Practice Tests in a secure environment.
The ELPA21 Resources provides access to resources and training materials needed for administration of the ELPA21 assessments.
The Test Administrator Certification training provides an animated overview of TA Interface, data review, security, and test monitoring. This training resource is highly recommended by the state and consortium for TAs, but a district or school may require this as part of their training package.
The Test Information Distribution Engine (TIDE) is used to view student test settings, as well as to access THSS hand scoring training materials.
The Test Administration provides access to Interim and Summative state assessments.
The Online Reporting System allows authorized users access to view score reports, generate and export summary statistics, and student results.
The Data Entry Interface allows users to enter student responses from paper-based test forms for the ELPA21 assessments.
Test Administration card: access Interim and Summative state assessments.

9. TIDE Overview Access the TIDE icon from the ELPA21 User Card and Login
Verify Student Information
View Test Windows
View Rosters
With the TA user role, you can perform the following tasks in TIDE:
Verify your students information under the Student Information tab. You can refine your search by adding additional search criteria.
View district test windows and rosters.
For detailed instructions about using TIDE, refer to the TIDE User Guide by clicking Help in the upper right banner in TIDE.

10. Tools, Supports, and Accommodations
Some tools are universal and all students have access. Refer to the
Guidelines on Tools, Supports, & Accommodations for list of tools available to students by test
Appendix A: Materials Available for Student Access document
Accessibility features not listed are not allowed, unless approved through a Non-Standard Accommodation or Designated Support Request form
Accessibility features can be helpful for some students who use them regularly during classroom instruction or who have a documented need. Refer to the GTSA for specific questions about use of tools and the restrictions.
If a student’s IEP or 504 Plan stipulates the use of a support not listed in the GTSA, notify your DC.
Verify that supports have been accurately entered for students. Work with your SC if changes are necessary.
Any allowed tool, manipulative, or support used on a state assessment should be familiar to the student. Optional tools and supports need to be placed in a location where students can get them, if they elect to use them.
The Materials Available for Student Access document and GTSA, along with the TAM, provide details as to what is permitted for each assessment. Locate these documents on the Portal.
Accessibility features not listed, are not allowed.

11. Scheduling
Uniform administration of state assessments ensures that all students are fairly assessed
Allow minutes for TA’s set up, reading directions, and plugging in headsets
Staff can log in K–2 students for them if needed. Just make sure you log in within the 30 minute time-out period
There are no pause rules within an ELPA21 test…only the 30 minute inactivity rule
Tests are untimed, but each individual test should be completed in the same day.
Be sure to document attendance and makeup testers.
K–1 Paper-Pencil Writing Supplement should be administered after the Online Writing test.
All testing schedules are required to be approved by your DC.
Scheduling should allow an additional minutes for TA activities such as plugging in the headsets, reading directions, passing out test tickets, if they are being used.
TAs can log in K–2 students for them, if needed. Remember that there is a 30 minute timeout rule, so login must be completed prior to that.
The ELPA21 assessment does not have a pause limit, however, after 30 minutes of inactivity the session will be closed and the student will need to log back into the current test session. If the TAs computer is inactive for 30 minutes, they will be required to create a new Test Session ID and have the students log back in to their tests.
The ELPA21 Assessments are untimed. With the exception of extended testers or unique unforeseen circumstances, each individual test (domain) should be completed by the student the same day it started. For the ELPA21 Assessments, one or more tests may be administered in a single day.
Attendance procedures – prepare for makeups and keep an annotated roster. Use the Plan and Manage tool to identify students who still need to complete testing.
The K–1 Writing Supplement should be administered after the Online Writing test.
All testing schedules must be approved by the District Test Coordinator.

12. Summative Test Times Approximate Testing Times Grades K & 1 Grades 2–3
Approximate amount of time for ELPA21 for all four domains
69 minutes
63 minutes
91 minutes
128 minutes
155 minutes
Approximate amount of time for ELPA21 per domain
17 minutes
23 minutes
26 minutes
32 minutes
39 minutes
Approximate amount of time for grades K & 1 writing supplement
5-10 minutes
All ELPA21 tests combined should take approximately one hour to administer for lower grade bands, and a little over two hours for the higher grade bands. These approximate times are for student work time only. Therefore, allow an additional 15–20 minutes to pass out test tickets, set up headphones, read directions, and perform other testing activities.
This is not a timed test and provisions should be made for students who may need additional time.
The ELPA21 for 2017 is divided into four tests (Listening, Reading, Writing, and Speaking), each of which are administered in a separate session.

13. Teacher Responsibilities
Familiarize students with test-taking strategies
Familiarize students with question formats
Multiple-Choice
Short-Answer
Completion
Gridded Response
Familiarize students with how to accurately fill in an answer circle
Encourage students to try questions and tasks even if they are uncertain
Help students to relax and be confident
Avoid excessive testing and coaching
Use test results appropriately, including maintaining confidentiality of individual student results.
Teachers are expected to provide students with an opportunity to acquire the knowledge and skills that will be assessed. Teachers shall accomplish this primarily by providing students with a rich instructional program.
There are many resources available to support students with test taking strategies and to ensure they are familiar with the different question formats. This may include:
Familiarizing students with question formats through the Practice and Training tests.
Showing students how to fill in answer circles on paper-pencil tests.
Encouraging students to try questions and tasks even if they are uncertain.
Helping students feel relaxed and confident.

14. TA Responsibilities (Before Testing)
Complete test administration training and review all state testing policies and administration documents prior to administering state assessments
Complete and sign a Test Security Staff Assurance Report (before testing)
Become familiar with the TA Script (before/after) and directions to student (SAY boxes)
Have a list of student accessibility supports needed for the exam
Familiarize yourself with the school’s TSBP
Provide a positive environment and prepare your room
TAs can do a lot to ensure that testing goes smoothly. The TA is the primary role for administering state assessments. This slide and the next two slides outline the duties of the TA before, during, and after testing.
When training is complete, sign the Training Log and sign the Test Security Staff Assurance Report. These trainings provide important information specific to the state assessment.
The rules for each administration may differ slightly. Prior to testing, please be sure that you read the training resources for clear directions on each administration. To help you become familiar with the role of a TA. Review the TA Script (SAY boxes and TA text) and the Final Processing Steps for TAs, prior to administering assessments.
Confirm your student information is in TIDE. Work with your SC for any student that is not in TIDE.
Know which materials (scratch paper, manipulatives, etc.) are permitted for each test. Inventory stock and alert your SC if additional materials are needed.
Become familiar with your school’s TSBP. This should include the information needed for testing schedules, seating arrangements, processes for handling secure materials, testing students, and reporting incidents.
Know who to contact and how to contact your SC and/or DC should you need assistance during testing.
Students must be actively monitored at all times by a trained TA during testing. At least one TA must be in the testing location at all time.
Know your break schedule and hall monitor plan.
Identify a location for students to store non-approved electronic devices and other personal items. The student directions being read by the TA will instruct students to turn off electronic devices and place them along with other personal items, in a location identified by you.
Provide a positive pre-testing experience with students and prepare your testing room.

15. Paper-Pencil Tests—Operational
General Rules of Paper-Pencil Testing
Read the administration directions (SAY boxes) in the TAM so you sound natural.
Review the Materials Available for Student Access (Appendix A of GTSA)
Follow guidance in the GTSA for permitted use of tools, supports, and accommodations.
Review your school’s TSBP to become familiar with:
Testing schedule and seating arrangements
Accessing testing materials on the day of testing, distributing and collection from students within the testing environment, and returning to the SC.
Once a test domain is completed, students cannot go back and review questions.
TAs must collect and account for all materials prior to releasing students from the testing location.
Prior to testing, read the student directions (SAY boxes) in the TA Script so you sound natural.
Review the Materials Available for Student Access, Appendix A of the GTSA, so students have access only to those accessibility supports allowed for the test being administered.
Make sure that the model of calculator a student uses is one that has state approval.
Become familiar with the school’s TSBP, including:
Testing schedules
Seating arrangements
Material chain-of-custody
Once a test or session or segment is completed, students cannot go back and change answers to questions.
It is important to ensure that a process is in place for collecting and accounting for all materials distributed to students within a test session, prior to releasing students from the testing location.

16. Checklist to Prep Prior to Testing
Room is ready; inappropriate materials covered or removed
Student seating designed to prevent viewing of peers test booklets.
TAM available in the testing location
Tools clearly identified for the subject area and available for students
Place Testing-Do Not Disturb sign on door
Identify location for placing backpacks, bags, and non-approved items and electronics
Pick-up booklets at ______________________ (Return booklets each day)
[DISTRICT PLACEHOLDER]
The rules for each administration may differ slightly. Be prepared by knowing what is allowed and not permitted for each test.
Run through your room ready checklist to make sure materials in the testing location related to the content of the test being administered have either been covered or removed. Retention of non-approved materials within a testing location may require invalidation of a student’s test results.
Verify your student seating chart to ensure seats are far enough apart to prevent students from viewing peers test booklets. An exam type layout, as opposed to a collaborative setting.
Have all necessary materials placed in the classroom prior to testing sessions. This includes the TAM, tools, supports, and/or accommodations, and ancillary papers, as permitted. Examples include glossaries, scratch paper.
Add your Testing—Do Not Disturb sign on the door outside of your testing location. Take care not to obstruct security windows on doors;
Establish your location for when students are directed to turn off non-approved electronics and place them with personal items in that area.
Students must be directed to move these items prior to beginning the test.
Know the process for collecting secure testing materials on the day of testing. Will they be delivered or will you pick them up?
Have an established process for checking out and checking back in all testing materials to students (i.e., test booklets, answer booklets, scratch and graph paper).
Materials must be accounted for prior to releasing student(s).
Remember: All materials distributed within the testing environment are considered secure and must be processed according to your school’s TSBP. 11

17. Room Scheduling Who will test where? Extended-time location
Break procedures
[Add your staff break, hall monitor plan information here]
[Add the emergency contact number/plan should a TA need help during the assessment. Have them write the contact information on the back cover of the directions packet]
Who will test where?
Extended-time location
[Add your notes here]
[DISTRICT PLACEHOLDER]
Add building specific notes and the process for calling students and reminding them of the importance of this testing opportunity and for identifying the schedule and location. Students arriving late may test if approved by the school district.
Extended testing time: All assessments are untimed, therefore follow your school’s TSBP for extended time testers. When the extended testing time area is in a new location, only trained staff may transport the booklets and any ancillary papers, calculators, and/or manipulatives to the new location.

18. Common Chromebook (CB) Solutions
If the student is having technical difficulties, the screen freezes, or a strange icon appears, try these solutions:
Have student pause the test, close the secure browser, shut down CB
Replace the Chromebook
If necessary, create work order with IT and note the CB number
Log back into same session using a new CB. (try this up to 3 times)
Contact the SC and/or Technology Coordinator and report the issue, session ID, and Test Question
Request help from the Help Desk for power issues
On rare occasion, during testing, the screen may freeze or a strange icon appears. Student work is automatically saved.
Bullets one through five are the most common steps to take to resolve an issue with the CBs and in this order.
Students should be instructed to pause their test. Then close the secure browser and shut down the Chromebook.
AIR has reported that replacing the Chromebook is a quick method that will likely allow the student to continue to test with little interruption.
Log the student back in using the new Chromebook. It is often difficult to determine the root cause of the glitch, but using the age old "third-times-a-charm" trick can resolve most issues.
If the student is unable to continue testing, notify your Technology Coordinator or the AIR WA Help Desk. You will need to provide the Session ID.

19. Required and Suggested Documentation
Required Documentation
Signing the Training Log for State Assessments at completion of training session
Test Security Staff Assurance Report
One for each person in the training log
Complete page one before testing
Complete page two after testing
If yes is marked for incident, ensure all documentation is complete
Documentation of testing incidents
Suggested Documentation
Complete Inventory checklists of all materials
Documentation that is required to be completed includes:
Signing the Training Log for State Assessments at completion of school district training sessions.
Signing the Test Security Staff Assurance Report. Sign part 1 prior to testing and part 2 after testing has concluded. If yes is marked for irregularity, ensure all documentation is complete and has been provided to the SC.
It is suggested to retain a log of all test materials and a copy of your Test Security Staff Assurance Report.

20. TA Responsibilities (During & After Testing)
Receive materials no earlier than the current day of testing
Ensure each student has access to a headset, when required
Check materials out to students and be prepared to check them back in
Read TAM directions (SAY text) verbatim
Monitor students
Report test incident to the SC
After:
Implement your TSBP for collection of testing materials, prior to releasing students
Complete and sign Part 2 of the Test Security Staff Assurance Report
Process materials according to your TSBP
Return materials directly after each testing session
TAs play an important role to ensuring a positive testing environment and maintaining test security.
Maintaining careful records helps to ensure that there are no missing secure materials. Follow your school’s TSBP for tracking and returning all test materials.
TAs may use the state provided Scratch Paper template to assist with tracking.
TAs only access testing materials just prior to each administration for a single day.
Inventory materials when received from your school to ensure that you have the appropriate headsets, scratch paper, and students pre-identified test booklets when applicable. If a discrepancy is noted, immediately alert your SC for resolution.
Check test materials out to students. Verify to ensure students’ names have been added to ancillary materials such as glossaries, graph, and scratch paper. Papers passed out during testing are considered secure.
Helping students navigate the pages within a test booklet are permitted. It is not permitted to alert an individual student to complete a test item that was left unanswered or to rework a question. A TA may inform the entire class to be sure to check that all questions have been completed.
Immediately return all testing materials to your SC after completion of that days testing session. This includes test booklets and ancillary papers passed out during testing.
Processing materials at the end of a testing session
All materials checked out during a testing session are considered secure and must be checked back in. This includes all materials distributed (i.e. test booklets,, braille, large print, translated CDs, scratch/graph paper, Glossaries, etc.).
Verify that all test booklets are signed by students.
SCs will follow the school’s TSBP for securely shredding ancillary papers (scratch/graph).
If materials are noted as missing, immediately notify your SC.
Complete and sign the second portion of your Test Security Staff Assurance Report. Include an explanation of boxes checked “no” and notation of missing materials. As required by OSPI, sign and submit the report, along with your secure testing materials, to your SC.
Process materials according to your TSBP and immediately return materials to your SC.

21. Monitoring Students During Testing
If a student asks for help on a question try:
It is important that you do your best
Do you need to pause your test and take a break?
I cannot help you check your work
If you are unsure about how a question works, select Tutorial from the context menu to view a short video.
You may read the question again and think about what the question is asking you to do.
Try your best and choose the answer that makes the most sense to you.
Actively monitor. Ensure students are:
Only using allowed accessibility features and/or electronic devices.
Not writing on the ½ inch outer edge of the booklet
Paper-Pencil Testers
Using #2 pencils
Not sharing their work
Reading and re-reading the Student Test Directions (SAY Boxes) is permitted (not test questions).
The listening stimuli may only be read two times, unless unlimited replays is written in the student’s plan
It is permitted to remind all students to be sure to complete all items. This can take place prior to testing and again when students begin to turn in test booklets
Students are required to be monitored by trained staff until testing is complete.
TAs are allowed to:
Re-read test directions as many times as needed to support students. It is not permitted to read aloud stimuli or test items.
The listening stimuli may only be read two times, unless unlimited replays is written in the student’s plan.
Help students by turning pages in paper booklets, when needed. TAs may not assist students with responding to test items.
Be prepared for students asking for more help than you are permitted to support. The list in the green box can help support students in a positive way and are permitted for use within a group setting or with an individual student.
For Paper-Pencil testers:
Only use a No. 2 pencil. If a different pencil lead type is used, you may never know what questions were not scanned and scored accurately. Notify your SC right away.
If students write within a half inch from the outer edges of the test booklet, they should be reminded that work can only be scored if it is within the student response area. 12

22. ELPA21 Pause Rule The pause rule has changed to 20 minutes.
Students should take the practice test to become familiar with the pause rule.
Students can pause their test at any time, they will be presented with a warning message asking them to verify that they want to pause the test.
The warning message also states that they may not be able to go back to previous questions. This is a standard system message that does not apply to ELPA21 test segments (domains).
Students are instructed to alert the TA. If they choose to pause the test, they will be logged out of the test.
All answers are saved immediately; students do not lose answers when the test is paused.
When students resume the test, they will see the first page that has unanswered questions.
They will be able to view and change answers to questions they already answered within the current test, including previous pages. They cannot go back to previously completed segment (domain).
The pause rule has changed back to 20 minutes.
While taking the ELPA21 assessments students can pause their tests at any time. When a student pauses their test a warning message appears. The warning message states that they may not be able to go back to previous questions. This is a standard system message that does not apply to ELPA21 tests.
If a student’s test is idle for 20 minutes, the system will automatically pause the test and log them out. To resume the test, the student will have to go through the log in steps again, including TA approval.
When students resume testing, the system will take the student back to the first page that has unanswered questions.

23. Recordings and Replays
For the 2018 administration, the system is unable to limit the number of recording and replays for student access. TAs are required to instruct students that the recording and replays should only be used two times. Speaking domain, only:
Listening domain, only: The ELPA21 Consortium created the replay to be limited to two times.
As an accommodation, students are permitted unlimited recordings and replays.
When students are recording, a Warning box may appear warning that the audio recording might be too soft. Students will be directed to listen to their recording and re-record, if needed.
GTSA page 32 – Accommodation Embedded for Recordings and Replays: The ELPA21 Consortium created the recordings to be limited to two times. The accommodated version of this is unlimited recordings per/the student’s IEP.
Students who do not have this feature as an accommodation are limited to two recordings and replays during the speaking and listening domains (as delineated in the testing directions). The TAM, student script, will have TAs share this information with students. Students are monitored by TAs, as able, for the number of times this is used.
As an accommodation this feature is available in unlimited fashion as follows: Unlimited re-recordings: the student is able to re-record answers in the speaking domain an unlimited number of times Unlimited replays: the student is able to replay items in the listening domain an unlimited number of times.
When students are recording, they may see a Warning box appear when they click the stop button to end their recording. This box warns that the audio recording might be too soft, and directs students to listen to their recording and re-record, if needed.

24. ELPA21 Data Entry Interface (DEI)
Students taking the test in Large Print/Braille will need their booklets transcribed in the Data Entry Interface (DEI) for scoring.
A training module for DEI is located on the WCAP Portal, ELPA21, Modules-Applications and Systems.
Students taking the test in Large Print or Braille will have their test booklets transcribed in the Data Entry Interface (DEI) for scoring. The DEI is available on the WCAP Portal in the same location as TIDE.
A training module for DEI is located on the WCAP Portal, ELPA21, Modules-Applications and Systems.
In order for students scores to be reported, the results must be entered in to the DEI for scoring.

25. Break Procedures [Add your staff break information here]
Close test booklets
Instruct students not to discuss the test
Students are monitored by staff
Bathroom break – one student at a time
Ensure students do not have access to electronics or other unapproved materials
[Add your staff break information here]
[Add the emergency contact number/plan should a TA need help during the test]
[DISTRICT PLACEHOLDER]
Break procedures include instructing students to:
Pause their online test
Close their test booklets when paper-pencil testing
Not discuss test content with their peers
Students must be monitored during breaks and lunches.
Be sure to have available prior to testing, your break information and emergency contact information should a need arise.
Follow the break procedures in the unlikely event the class has to leave the room for an emergency. Do not attempt to collect the booklets. Student safety first; follow the emergency procedures.
TA should pause the assessment, if possible, but not at all necessary.

26. Testing Incidents When testing incidents occur, it is important to:
Stop the testing session for the individual student or class
Take corrective action to mitigate the incident.
TAs report incidents to the SC, who contacts the DC. The DC works with OSPI when required.
Incidents that may impact a student’s test opportunity must be reported immediately.
Incidents that have no impact to a student’s test opportunity must be documented by the end of the day and reviewed by DC or state within 24 hours.
If required, TIDE appeals are submitted by the DC or DA. Approval is required at a state level. Appeals will be processed within 24 hours.
Breaches must be reported to SC, DC, and to the State immediately and documented.
There are several types of Test Incidents. Each type may be addressed differently. All incidents must be documented and reported by TAs to the SC promptly. This helps to ensure a fair and equitable testing environment for all students. Refer to the PIRG document for full details.
Stop the student(s) testing session.
Take corrective action to mitigate the incident and gather all necessary information to be reported.
Document with as much detail as possible, including information such as date, time of day, who was involved (SSID), and the item number (when applicable). For technology or system related issues, please be ready to provide:
TA session ID, device used during testing, network configuration, and operating system
Incidents that may impact a student’s test opportunity must be reported immediately.
Prompt communication is important and should follow the PIRG.
Frequently reported incidents include:
Student using non-approved electronic devices during testing or break times
TAs deviating from the TA Script of Student Directions
Students gaining access to tools or materials not permitted on state assessments
Materials not being removed from walls within the testing site
Test materials returned after prescribed schedule or without proper transcription
Breaches are considered a high risk. An example would be if a student or adult had collected or released secure test content or student responses. This is immediately reported to the SC, DC, and state. Do not use electronic devices or for transferring secure/confidential information.

27. Security, Policies, & Responsibilities
Policies, laws, practices, and prohibited behaviors are located in the PIRG
State and local laws and policies specify practices to ensure test security of standardized and ethical administration of assessments.
Student monitoring throughout testing
RCWs and WACs are listed in the Policies and Test Securities section
Only assessment specific trained staff members can administer or be in a testing room
Volunteers or media are not allowed in a testing room
DCs, DAs, and SCs are required to read the PIRG
Professional Code of Conduct
The Professional Code of Conduct is codified by the Washington State Legislature in WACs and RCWs. A list of complete rules and regulations can be found online:
As with all state assessments, state laws must be adhered to and best practices followed in the classroom.
This is part of the state Professional Standards and Security, Incident, and Reporting Guidelines (PIRG).
Allowable and prohibited behaviors are detailed in PIRG.
Know who should and should not be in the testing environment. DCs and/or SCs should actively monitor testing locations to ensure adequate support. Trained staff can be in a testing room, under the general supervision of a certified staff member. Volunteers, students who are not being assessed during the current segment, and media are not allowed.
DCs and SCs should actively monitor testing locations to ensure adequate support.
Reviewing and disclosing test questions is a violation of state law.
The Office of Professional Practices (OPP) is charged with enforcement, including discipline of educational practitioners for violation of the Professional Code of Conduct. OPP receives, investigates, and makes legal findings regarding complaints.
A complete list of rules and regulations can be found online:
The Office of Professional Practices (OPP) is charged with enforcement, including discipline of educational practitioners for violation of the Professional Code of Conduct. The office receives, investigates, and makes legal findings regarding complaints. Unprofessional conduct is reported to OPP (360)

28. Contact Us: Test Administrators
Contact your School Test Coordinator for questions or to report issues
School Test Coordinators
Phone (office): (__ __ __) __ __ __ - __ __ __ __
Phone (Mobile): (__ __ __) __ __ __ - __ __ __ __
The following communication plan has been established:
TAs must contact your SC and or Technology Coordinator for technical questions.
SCs will contact the DC.
The DC will contact OSPI for general assessment questions.
OSPI will refer all school staff questions back to your DC for support. This will ensure that you receive the most up-to-date information, including school district procedures and policies.

29. Revision Log:
Updates to the Module after January 16, 2018 are noted below.
Slide
Section
Description of Revision
Revision Date
If updates are needed throughout the school year, they will be outlined on this revision log and communicated in the WAW newsletter.