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Effective Dating Note: The content in these slides was taken from a presentation presented at the Connections Conference March 12-15, 2013. This presentation and content are for Ultimate Software use only. No part of this presentation or content may be reproduced in any form or by any means or stored in a database or retrieval system without the prior written authorization of The Ultimate Software Group, Inc. Information in this presentation and content are subject to change without notice. The presentation and content are confidential information of The Ultimate Software Group, Inc. © 2013 The Ultimate Software Group, Inc. UltiPro® is a registered trademark of The Ultimate Software Group, Inc. All other company and product names referenced herein are the trademarks or registered trademarks of their respective holders. Liability/Disclaimer The Ultimate Software Group, Inc. makes no representation or warranties with respect to the accuracy or completeness of the presentation or content and specifically disclaims any responsibility or representation for other vendor’s software. The terms and conditions of the license, Intersourcing, SaaS, or other agreement regarding the software or services provided by Ultimate Software, which is the subject of the documentation contained herein, govern this presentation or content. All company, organization, person, and event references are fictional. Any resemblance to actual companies, organizations, persons, and events is entirely coincidental.
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Agenda Deduction/Benefit Business Rules: Effective Dating Deduction/Benefit Plan – Rates: Option/Rates Open Enrollment Configuration: Pending Effective Date Effective Dating Open Enrollment Verification
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Deduction/Benefit Business Rules: Effective Dating
The following business rules can be effective dated and can provide your employees access to updated deduction/benefit plans for an open enrollment session: Deduction/Benefit Types Deduction/Benefit Plans Deduction/Benefit Group
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Deduction/Benefit Business Rules: Effective Dating
All business rules display this message when in Effective Dating Mode.
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Deduction/Benefit Business Rules: Effective Dating
Effective Dating enables you to future date three business rules: Deduction/Benefit Type Deduction/Benefit Plans Deduction/Benefit Groups
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Deduction/Benefit Plan – Rates: Option/Rates
The Rates page shows the benefit options and associated rates.
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Open Enrollment Configuration: Pending Effective Date
Pending effective date from open enrollment session: Date when benefit elections from an open enrollment session take effect and deductions are visible for employees. Date that should equal the effective date of rate options or age-graded rates. Sessions should be configured by pay groups with common period start, period end, and pay dates to ensure correct amounts are calculated and deducted for pay statements.
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Open Enrollment Configuration: Pending Effective Date
Best Practice: Pending Effective date should be at least one day later than the last pay date of an existing previous benefit plan. You can also enter the first date of the first pay period in the new plan year. This ensures the deduction occurs in line with the new effective date of the benefit and any rate options or age-graded rate tables.
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Effective Dating Perform the following verification steps for all business rules using effective dating: Review Effective Changes for Deduction/Benefit Type to ensure accuracy. Review the Effective Changes for Deduction/Benefit Plans included in Open Enrollment sessions to ensure accuracy. Review the Effective Changes for any Deduction/Benefit Group included in Open Enrollment sessions to ensure accuracy. Review the details and effective dates from within an Open Enrollment session.
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Effective Dating Verify the pending effective date in the open enrollment session.
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Open Enrollment Verification
Review your open enrollment configuration prior to making a session active. Watch the Quick Tours: Effective Dating Business Rules for Open Enrollment Tour Configuring an Open Enrollment Session Tour Reopening Completed Elections Tour
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Open Enrollment Verification
Best Practice: Review and update the business rules related to the plans in the session. Review the QuickTips, including: Configuring Related Business Rules Effective Dating Business Rules Verification Checklist for Business Rules Configuration
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