1. Please complete the Pre-Workshop Survey at:

2. Academic Suspension Appeal and Contractual Readmission
Persistence and Completion Council
Programming Team

3. Statement of Need
Beginning with the catalog year, all students with a cumulative grade point average below 2.0 following a spring semester will be placed on academic suspension
Review of historical data suggests a potential for approximately students of the WVU main campus undergraduate study body to be suspended at the conclusion of the Spring 2018 term
Students will have the option to appeal their suspension to an Academic Standards Committee within their unit

4. Decision Process
Programming Team recommends careful selection of members of Academic Standards Committee members
Training will be provided, including case study discussions

5. Careful Consideration of Institutional Data:
Likelihood to graduate within 6 years
The 6-year graduation rate of first-year students with a cumulative GPA below 2.0 following their first spring semester is 13%
Financial Ramifications
While student financial outcomes are difficult to track for specific populations (e.g. those below a 2.0 following their initial spring semester) broad financial outcomes of WVU students are available through the Department of Education
University

6. Academic Suspension Appeal
Single application for academic suspension appeal and financial aid appeal
Decision for academic suspension still held by individual colleges
Decision for financial aid appeal held by the Financial Aid Office
Web-based application
Clearly defined process for academic review vs. financial aid review included
Question section (what happened, why, what changed, etc.)
Third-party documentation
Confirmation page to print, sign (ink signature), and deliver to Financial Aid Office

7. Contractual Readmission Program
Contract framework will be the same across all schools and colleges:
Suggest “toolbox” of student success resources – students and advisors should work together to select at least three tools to list in the contract:
Specified number of meetings with:
Academic Advisor
Success Coach
Mental Health Professional (if applicable)
Accommodations Specialist (if applicable)
Tutor

8. Contractual Readmission Program
ULIB 100 (2 credit course) or other appropriate courses
Financial Avenue completion
Summer term requirement
Attendance at Success Workshops and/or Residence Hall programs
Additional resources or requirements as deemed appropriate by college/ school
Toolbox can be adjusted to meet needs of online students (Skype, etc.)

9. Resources in the Works Advisor Training Pre-Application Worksheet
Informational Video
Walking students through the application/ appeal

10. CRP Application
There will be a “pre-application worksheet” for students to prepare their application
3 types of questions:
Academic Information
What is your GPA? What is your completion rate? Etc.
Financial Information
How does debt correlate to monthly repayment?
Directed Writing Prompts
What happened which you can/ have now addressed?

11. Financial Aid Satisfactory Academic Progress
Sandra Bennett, Assistant Vice President, Student Financial Support and Services
Terry Miller, Assistant Director, Student Financial Support and Services

12. Categories of SAP Issues
Grade Point Average: Must maintain a 2.0
Completion Rate: Must successfully complete at least 67% of all courses attempted
Maximum Time-frame: Must complete degree objective within 150% of required hours (e.g. Degree requires 120 hours, student can attempt 180 hours)
Any combination of items listed above

13. When SAP is checked?
All students’ academic progress is evaluated at the end of each spring term
Students with an approved financial aid and academic appeal are evaluated at the end of each term
Did student earn necessary GPA?
Did student complete all courses required?
Did student come into compliance?

14. SAP Process Communications Two levels of appeal
Students with GPAs below 2.0 after fall semester
Students who receive all F’s, D’s at mid-term
Students who are at or approaching maximum time-frame (150%)
Students with an approved appeal and drop a course(s) during the term
Two levels of appeal
1st: Completed by Financial Aid Counselors
2nd: Completed by campus-wide committee consisting of faculty and staff

15. Process Student must complete, sign, and submit an academic appeal
Must explain why student failed to meet academic standards
Must explain what steps/actions they have taken to allow them to succeed
Student must provide supporting documentation
Student must meet with an academic advisor to create an academic success plan (must be for 3 terms)

16. Process Student can submit appeal In-person Fax Email (Team Dynamix)
A minimum of two Financial Aid Counselors will review appeal
If first two Counselors agree, no further review is necessary
If first two Counselors do not agree, a third Counselor will review (majority rules)

17. Process
If approved
Student is contacted through Team Dynamix. A copy of their ASP is attached to so student knows what courses are required
Create a financial aid award
After student registers, we periodically check course schedule to make sure the ASP is being followed
Monitor student’s course schedule during semester to ensure the plan is being followed
Student will need to submit an updated ASP or
Submit an appeal prior to the start of the next term

18. Process If denied Student is notified via Team Dynamix
Student can appeal again

19. Moving Forward If student is academically suspended
Will use a joint appeal form
Academic Departments will review first
Financial Aid will only review if academic appeal is approved
If student is not academically suspended
Student will appeal through the financial aid process

20. Moving Forward
Financial Aid communications will be updated to include information about the new process
Website will be updated to include information about the new process
Will have a question: Have you been academically suspended, if yes, click on link below (this will take student to the academic process)

22. Case Study #1
You are advising a student, Ted, who is on academic probation and has several midterm grades posted for the current semester. Ted meets in your office to ask about withdrawing from a spring class. Ted is an out-of-state student and has mentioned that he has taken out student loans, but gives you the impression that he is not overly worried about the loans at this point. Upon further discussion, you realize his student loan debt for his first year at the university totals approximately $20,000. What do you do?

23. Case Study #2
Greta Klew is suspended.  She arrives for her advising appointment to create a PLAN in DegreeWorks for her CRP application.  She proudly shows you her work on the CRP PreWorksheet.  She also brings a glowing character reference from her favorite professor that she plans to submit as her third party documentation.  She is not on financial aid, but you use the handy GPA calculator presented by Financial Aid to determine if she can reach a 2.0 by this coming fall….
BANNER SHATERM report:
Overall Attempted Hours - 221
Overall Earned Hours - 111
Overall GPA Hours - 164
Overall Quality Points - 265 

24. 5 Strategies for a Teachable Moment
Stay Calm
Be Real
Get To The Point
Be Clear
Look Ahead

26. Please complete the Post-Workshop Survey at: