1. American Mathematical Society
Workshop for Department Chairs and Department Leaders
January 9, 2018
View from the top: what responsibilities, duties and expectations do Deans, Provosts and other chief academic officers have for their chairs?
Krista Maxson, Vice President for Academic Affairs
The University of Science and Arts of Oklahoma

2. ACADEMIC ADMINISTRATORS…
Recognize people as the institutions #1 asset.
Want Chairs to be successful. They are your advocate.
Have information about the bigger picture they may not be able to share.
Need to make fiscally responsible decisions.
See you as an administrator.

3. Some things I appreciate from chairs
Have a suggested solution when you bring me an issue
Relay information accurately and give me a heads up if there is an issue that needs addressed.
Ability to manage a budget and determine cost benefit of department.
Ability to write proposals that communicate effectively and efficiently.
Paper work is completed ahead of schedule
Comprehension of external relations and climate of higher education
Approach things with the best interest of the student in mind

4. FACULTY DEVELOPMENT
“The best executive is the one who has sense enough to pick good men to do what he wants done, and self-restraint enough to keep from meddling with them while they do it” -Theodore Roosevelt
Faculty recruitment
Identify needs at full-time and adjunct levels
Ensure hires are a good fit
Orientation for new hires
Faculty mentoring
Provide clear expectations
Faculty evaluation – be honest
Promotion and Tenure Process

5. We will report out in approx. 10 minutes.
FACULTY DEVELOPMENT
“True leadership lies in guiding others to success. In ensuring that everyone is performing at their best, doing the work they are pledged to do and doing it well”
-Bill Owens
“Before you are a leader, success is all about growing yourself. When you become a leader, success is all about growing others”
-Jack Welch
Discuss at your table what forms of faculty development you have/would like to have or how you have handled the evaluation of a faculty member that is not meeting expectations.
We will report out in approx. 10 minutes.

6. MANAGEMENT 
“The leader has to be practical and a realist yet must talk the language of the visionary and the idealist”
-Eric Hoffer
Supervision – (Having superior vision)
Ensure department faculty and staff meet their responsibilities
Ensure timely processing of paper work
General management
Coordinate and respond to requests
Review grant and report submissions
Manage special programs and development projects

7. MANAGEMENT “You manage things; you lead people”
-Rear Admiral Grace Murray Hopper
Budget
Efficient administration of expenditures
If you did not receive some training you should request it
Allocation of resources
Travel support
Know credit hour production
Should go through the exercise of how to address 5% and 10% budget cuts

8. We will report out in approx. 10 minutes.
MANAGEMENT 
“Leaders think and talk about the solutions. Followers think and talk about the problems.”
-Brian Tracy
Discuss at your table how you would address a faculty member habitually missing office hours, or being late to class, or turning in annual reports or other paperwork late.
We will report out in approx. 10 minutes.

9. “Leadership is the capacity to translate vision into reality”
-Warren Bennis
Vision
Set short and long term goals
Keep department well informed and involved
Build relationships with other campus units
Identify areas of opportunity and advocate for appropriate resources

10. LEADERSHIP Curriculum development and assessment
Coordinate curriculum revisions and program review
Lead assessment efforts
Monitor evaluation of student learning outcomes
Efficient and effective scheduling
Serve the needs of students and be fair to faculty
Monitor course enrollments
Communication
Advocate for the department to administration and effectively communicate the administrations view to the department.

11. LEADERSHIP 
“Management is doing things right; leadership is doing the right things.”
-Peter Ducker
Maintain a respectful and productive working environment
Be the better person, take the high road
Listen more than you speak
Preside over department meetings
Ability to summarize a long winded colleague is a valuable tool…ask if you are correct and if there is another point they would like to make.
Always ask if this is in the best interest of our students?
Represent the department in a visible, responsible and effective way

12. LEADERSHIP “What you do has far greater impact than what you say”
-Stephen Covey
At your table talk about the vision you have for your department.
We will report out in approx. 10 minutes.
What would you do with a magic wand?