1. DEPARTMENT OF INTERNAL MEDICINE
Medical School Effort Specialist Meeting
December 2017

2. Agenda DOIM effort reporting structure
DOIM rollout of new reporting requirements
Tools created

3. DEPARTMENTAL STRUCTURE/EFFORT REPORTING
Departmental Lead
Responsibilities include:
Disseminate information to divisional effort specialist
Liasion between divisional staff and Med School/Payroll and other central offices
Serves as a compliance resource for divisional effort specialists
Ensures compliance with annual effort review process
Ensures compliance with Med School UM/VA MOU process
Divisional Lead
Responsibilities Include: 
Understands the role of effort reporting and resources available to aid in successful compliance 
Leads the quarterly effort reviews for the unit 
Facilitates issue resolution regarding effort in the unit
Leads the annual effort review process for the unit

4. DOIM Rollout of New Reporting Requirements
Meetings arranged with Med School Faculty Affairs
Division administrators and department leadership
DOIM effort reporting specialists
Division Chiefs
announcement to Faculty on Changes
Tools Developed
Crosswalk of six new shortcodes
Guidance on patient care/teaching split
Survey tool updated
Information added to DOIM Grants Office website
Qualtrics survey created

5. DOIM Rollout – Email to Faculty
Michigan Medicine is renewing its focus on defining expectations and objectives for our faculty, to ensure our responsibilities and activities are allocated to the areas of greatest strategic importance across all missions.  Periodic communications between divisional leadership and individual faculty regarding expectations and performance objectives will facilitate this, and following this, we need to ensure our activities are reported as accurately as possible through the effort certification process.
The Medical School Faculty Affairs Office recently announced new guidelines and requirements for faculty effort reporting, and this requires a review and potential update of your effort allocations by December 31,   Tools and processes have been developed to implement this new initiative as seamlessly as possible for all of you.
Six new reporting categories have been added to the list of effort reporting categories 
Your divisional effort reporting specialist has attended training on these new codes, and when they should be used.  They will work with you to lead a review of your effort, and assist with making appropriate updates to your effort report.
Going forward, your division chief will meet with you, at least annually, to prospectively establish and agree upon your clinical, research and teaching duties for the upcoming year.  These meetings traditionally begin the spring of the calendar year.
A new Medical School effort reporting website has been created:  Med School Effort Reporting Website
The effort reporting specialists will provide guidance and support during this review, but it is your responsibility to ensure your effort has been allocated correctly.  You will need to be involved in this process, as you are the one attesting to its accuracy.
 Next steps:  Your division administrator and effort reporting specialist will initiate contact with you about the review and classification of your activities.  Until then, should you have any questions about this initiative, please contact your division administrator or division chief.

6. Survey Tools Updated Excel Survey Tool Crosswalk of Six New Activities
Now includes 6 new activities
Located on DOIM Grants Office Website
Under DOIM Effort Specialist Information
Crosswalk of Six New Activities
Qualtrics Survey
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