1. Residential Solid Waste Services Overview and Request For Proposal Discussion June 28, 2016
City of Palm Coast

2. CURRENT SOLID WASTE SERVICES

3. Residential Solid Waste Overview
Current 5-Year Contract Expires May 31, 2017
No Renewal Option/Request For Proposal Required
Current Service Standards
2 x 1 x1 Pickup Per Week
Trash - 2 Days (including 2nd Day Bulk)
Single Stream Recycling - 1 Day
Includes Recycling Rewards Program
Curbside Yard Waste Pickup - 1 Day
Two-Man Crew Pickup
Once a Month Door Step Hazardous Waste Collection

4. Current Household Cost Per Month
Total Base Cost of $18.47 includes:
2 Trash Days
1 Recycle Day (Including Recycle Rewards Program)
1 Yard Waste Day
Bulk Waste (2nd day)
White Goods Removal (by appointment)
All pick-up, disposal and base fuel costs included
GPS in all vehicles
Additional Fees added to Base Charge
$.55 – Compressed Natural Gas Facility (CNG)
($.70) – CNG Vehicles
$.30 – Door Step Hazardous Waste Collection
Total Monthly Fee
$18.62 Per Household

5. HOW ARE WE DOING?

6. Doorstep Hazardous Waste Overview

7. WastePro Rewards Program

8. Solid Waste, Recycle and Yard Waste
Jan-May
2016
Actual
2,385
2,268
14,442

9. Request For Proposal Requirements

10. Service Requirements – No Proposed Changes
Current Requirements
Service Enhancements/Alternatives
2x1x1 pickup Per Week
None
Single Stream Recycling (includes recycle rewards program)
General Maintenance and CNG Fueling Facility in Flagler County
New CNG Collection Vehicles Required at Contract Commencement
Curbside Pick-up of White Goods
Participation in Community Events/Education
Internet Based Customer Service Complaint Software

11. Service Requirements – Possible Changes/Enhancements
Current Requirements
Service Enhancements/Alternatives
Doorstep Hazardous Waste Removal
No Minimums
Global Positioning System (GPS) Equipment in Collection Vehicles (Real Time)
Vehicle Camera/Video Capabilities in Collection Vehicles
5- Year Contract (no renewals)
7-10 Year Contract (no renewals)
Yard Waste (4 cubic yards maximum)
Yard Waste (area measurements vs. volume measurements) - 3ft high x 3ft wide x12ft long, unlimited bags, and contractor generated waste is acceptable provided it is within parameters
10% Franchise Fee
15% - 20% Franchise Fee

12. RFP Process
Standard RFP procedures with scoring criteria and not just low bid
Evaluation Team
Ability to Fulfill the Contract – 20 Points Max
Pricing – 30 Points Max
Customer Service – 30 Points Max
Local Experience – 10 Points Max
Technology – 10 Points Max
Enforcement of Standard City Anti-Lobbying Provision

13. Request for Proposal Timeframe
DATE
ACTIVITY
August 1, 2016
RFP Out on Street
September 1, 2016
Proposals Due
September 9, 2016
Team Recommendation
September 27, 2016
Council Workshop – Overview of Proposals
September 28 through October 14, 2016
Contract Negotiations with Preferred Hauler
October 25, 2016
Council Workshop – Contract Review
November 1, 2016
Contract Approval
December 1 – May 31, 2017
Required Mobilization
June 1, 2017
Contract Begins

14. Final
Questions?