1. Providing Access to Vice Presidential Digital Photographs
Anna Yallouris, U.S. National Archives and Records Administration
ABSTRACT
The Presidential Materials Division at NARA holds the vice presidential records of Richard Cheney. The management, use, and access of Cheney materials is executed through NARA’s content management system for born-digital records, the Executive Office of the President (EOP) Instance of the Electronic Records Archive (ERA).
METHODOLOGY
CONCLUSION
NARA has developed a system for born digital records to meet basic access requirements for vice presidential records. However, challenges remain, as archivists are often required to review and describe large volumes of records which makes it difficult to meet researcher expectations.
EOP/ERA
Review
Notification
Description
Finding Aid
NARA Catalog
Access
PRA/FOIA
SEARCH
660,000 images
400th Anniversary of the Founding of Jamestown images: 547 total; 506 responsive
60 days
30 day extension
BACKGROUND
Providing access to vice presidential records is a unique process governed by the Presidential Records Act (PRA) and Freedom of Information Act (FOIA) that requires archivists to perform item-level review of records and apply exemptions and restrictions as applicable. Additionally, photographs require item-level description entries.
ACKNOWLEDGEMENTS
University of Maryland iSchool, CMDA Program
Michael Kurtz (Instructor)
Presidential Materials Division, NARA
John Laster (Supervisor)
Stephannie Oriabure (Project Supervisor)
Item level entries
Vice President Cheney and Mrs. Cheney’s arrival and tour of Jamestown Settlement with Queen Elizabeth II and Prince Philip. (May 4, 2007)
Vice President Cheney with Queen Elizabeth II and Prince Philip at Jamestown Settlement 400th anniversary celebration. (May 4, 2007)