1. Microsoft Office 2003- Illustrated Introductory, Premium Edition
Getting
Started with PowerPoint 2003

2. Objectives Define presentation software Start PowerPoint 2003
View the PowerPoint window
Use the AutoContent Wizard
View a Presentation
Getting Started with Microsoft PowerPoint 2003

3. Objectives Save a presentation Get Help and research information
Print and close the file, and exit PowerPoint
Getting Started with Microsoft PowerPoint 2003

4. Defining Presentation Software
Presentation software is a computer program used to organize and present information.
Use PowerPoint to create presentations, notes a speaker can use, or audience handouts
Ways to present information using PowerPoint
Getting Started with Microsoft PowerPoint 2003

5. Defining Presentation Software (cont.)
Use PowerPoint to:
Present information in a variety of ways
Electronic slide show, handouts, Web page
Easily enter and edit data
Acts like a word processing program
Change the appearance of information
Using 3-D effects, shadows, and animation movement
Getting Started with Microsoft PowerPoint 2003

6. Defining Presentation Software (cont.)
Use PowerPoint to:
Organize and arrange information
Drag text to new place, re-order slides
Incorporate information from other sources
Import graphics, pictures, tables, and charts
Show a presentation on any computer that doesn't have PowerPoint installed
Package a presentation to a CD
Getting Started with Microsoft PowerPoint 2003

7. Defining Presentation Software (cont.)
Sample PowerPoint handout
Getting Started with Microsoft PowerPoint 2003

8. PowerPoint program icon
Starting PowerPoint 2003
Use the Start button on the taskbar to open PowerPoint
PowerPoint program icon
Start button
Getting Started with Microsoft PowerPoint 2003

9. Viewing the PowerPoint Window
When PowerPoint opens, a blank slide appears in the PowerPoint window
PowerPoint has different views that allow you to see your presentation in different forms
By default, the PowerPoint window opens in Normal view
Use Normal view to write, edit, and design a presentation
Normal view is divided into panes or sections
Getting Started with Microsoft PowerPoint 2003

10. Viewing the PowerPoint Window
Standard toolbar
Menu bar
Task pane
Slides tab
Outline tab
Slide pane
Notes pane
View buttons
Getting Started with Microsoft PowerPoint 2003

11. Viewing the PowerPoint Window, cont.
Task panes
The task pane consists of 16 individual task panes
Each task pane contains commonly used commands
For example, slide layout, slide design, and slide animation
Some task panes contain links to the Web
Help, Research, and New Presentation
Getting Started with Microsoft PowerPoint 2003

12. Using the AutoContent Wizard
Create a presentation quickly using an AutoContent Wizard
This wizard guides you through the process of creating a (sample) presentation
Choose the presentation type, output type, and footer and header information
Creates a presentation with sample text
Getting Started with Microsoft PowerPoint 2003

13. Using the AutoContent Wizard (cont.)
Registered user’s name
Sample text
Current date
Getting Started with Microsoft PowerPoint 2003

14. Viewing a Presentation
Each of the four PowerPoint views displays a presentation in a different way
PowerPoint views
Getting Started with Microsoft PowerPoint 2003

15. Viewing a Presentation (cont.)
Slide icon
Slide Show button
Slide Sorter View button
Normal View button
Getting Started with Microsoft PowerPoint 2003

16. Viewing a Presentation (cont.)
Slide Sorter View button
Getting Started with Microsoft PowerPoint 2003

17. Saving a Presentation Name and save a presentation
To store a presentation file, give the presentation a filename
Determine where you want the file to be stored
Floppy disk, hard disk, network disk drive
Save about every minutes
Use the Save As command to save a copy of a presentation with a different name
Getting Started with Microsoft PowerPoint 2003

18. Saving a Presentation (cont.)
Current folder
Filename
Getting Started with Microsoft PowerPoint 2003

19. Saving a Presentation (cont.)
Saving fonts with your presentation
Opening a presentation on a computer that does not have the same fonts will make the presentation look different
Embed TrueType fonts with the presentation
Increases the file size
Getting Started with Microsoft PowerPoint 2003

20. Getting Help and Researching Information
PowerPoint has an extensive Help system
Access to definitions, instructions, and useful tips
The Ask a Question box on the menu bar gives you immediate access to help topics
Help appears in a separate window
Getting Started with Microsoft PowerPoint 2003

21. Getting Help and Researching Information (cont.)
Type a question for help box
Help topics
Getting Started with Microsoft PowerPoint 2003

22. Getting Help and Researching Information, cont.
The Research task pane
Many reference books and research services can be used to search for information
Searching is done on your computer and online
Customize the Research task pane to search only the search categories you want
Search categories are split into three categories:
Reference Books
Research Sites
Business and Financial Sites
Getting Started with Microsoft PowerPoint 2003

23. Getting Help and Researching Information, cont.
Help information
Research task pane
Research information
Getting Started with Microsoft PowerPoint 2003

24. Getting Help and Researching Information, cont.
Research Categories
Reference Books
Microsoft Encarta English dictionary
Contains over 400,000 entries
Thesaurus
Translation
Includes the Microsoft Office translation dictionary and other online translation services
Getting Started with Microsoft PowerPoint 2003

25. Getting Help and Researching Information, cont.
Research Categories, cont.
Research Sites
eLibrary
Research more than 13 million documents from more than 1000 publications (newspapers, magazines, photographs, maps, books)
Microsoft Encarta Encyclopedia
Factiva News Search
Research nearly 8000 news sources
MSN Search
Getting Started with Microsoft PowerPoint 2003

26. Getting Help and Researching Information, cont.
Research Categories, cont.
Business and Financial Sites
Gale Company Profiles
Research more than 450,000 companies, including 300,000 companies. Industry profiles, comparisons, rankings, and other data
MSN Money Stock Quotes
Research stock information using MSN
Getting Started with Microsoft PowerPoint 2003

27. Getting Help and Researching Information, cont.
Restoring lost document files
Due to PowerPoint or some other program freeze or a power failure
Document Recovery task pane opens the next time you open PowerPoint
Displays original and recovered versions of the PowerPoint file
Open and review any version of the file
Save the file version you want
Getting Started with Microsoft PowerPoint 2003

28. Printing and Closing the File, and Exiting PowerPoint
To print, use the Print button on the Standard toolbar or the Print command on the File menu
The Print button uses the default print settings in the Print dialog box
When you are finished with a presentation, use the Close Window button on the menu bar or the Close command on the File menu
Getting Started with Microsoft PowerPoint 2003

29. Printing and Closing the File, and Exiting PowerPoint (cont.)
Close PowerPoint
Click the Close button on the Title bar or the Exit command on the file menu
Getting Started with Microsoft PowerPoint 2003

30. Printing and Closing the File, and Exiting PowerPoint (cont.)
Viewing your presentation in grayscale or black and white
Can be helpful when printing on a black and white printer
Click the Color/Grayscale button on the Standard toolbar
Getting Started with Microsoft PowerPoint 2003