1. Documentation status in WP 5 Goal: To collect all documentation/know-how needed in a structured way for the ESS installation, commissioning, operation, maintenance, declaration of conformity, safety and Swedish radiation safety authority in a user-friendly database

2. Overall documentation status Documentation need summary
Agenda
Overall documentation status
Documentation need summary
EU Declaration of Conformity
Transfer process tools
Next step for implementation

3. Overall documentation status
General
CHESS holds the Technical breakdown (structure) of the facility and stores all controlled documentation
Controlled parameters and installed items have two main naming services (TAGs)
Everything in the control system holds a ESS-Name, governed by ICS.
All installed items have a TAG governed by CHESS.

4. Overall documentation status
FBS and LBS status
LBS done for all buildings.
Documents and drawings are being populated.
FBS level 1 has been released (ESS buildings).
FBS level 2 will be released before the end of the year (Accelerator, Target Station and NSS).
Breakdown and documentation population is ongoing for all systems/subsystems.

5. Overall documentation status
Current focus
Accelerator
Finalize the breakdown for the Normal Conducting Front End and populate with information,
Prepare support systems for the Normal Conducting Front End.
Target
Breakdown of the Target Station is in progress
NSS
Breakdown of the structure done, population of information is on its way,
First breakdown of the instruments will be set by the end of November

6. Overall documentation status
Other:
Only for information: ESS have just finished a AEM (Asset Enterprise System) Pilot Study to be used for tracking and maintaining ESS systems and components.
Will be linked to the FBS (and might eventually replace the installed structure in the break-down).

7. Overall documentation status Documentation need summary
EU Declaration of Conformity
Transfer process tools
Next step for implementation

8. Documentation need summary
ESS need documentation to cover needs from:
All technical aspects
Project management incl. review and delivery approval
ESS Safety management
Decl. of conformity.
Approval from radiation authority
Preliminary version elaborated from TA incl. delivery point, mean of transfer, approver etc. attached.

9. Overall documentation status Documentation need summary
CE-marking needs in detail
Overall documentation status
Documentation need summary
EU Declaration of Conformity
Transfer process tools
Next step for implementation

10. (CE-marking if applicable.)
CE-marking needs in detail
The EU Declaration of Conformity is the document in which the manufacturer states that the product satisfies the essential requirements of the applicable legislation.
By drawing up and signing the EU Declaration of Conformity, the manufacturer assumes responsibility for the compliance of the product.
(CE-marking if applicable.)

11. Declaration of Conformity process
CE-marking needs in detail
Declaration of Conformity process

12. Declaration of Conformity process
CE-marking needs in detail
Declaration of Conformity process

13. CE-marking
CE Marking Directives There are over 20 pieces of CE marking Legislation (Directives & Regulations, see next slide) and if one or more applies to your product, then it is a legal requirement (in most cases) to CE mark it. Which Legislation applies to my Product? Each Legislation (Directive or Regulation) has a scope, which describes in detail the types of products to which it applies. (The scope is often open to interpretation which can create confusion for manufacturers who are trying to decide if a particular Directive or Regulation applies to their product. To further complicate matters, there are often overlaps with other legislation and specific exclusions for some product types. For example, a mains powered electrical appliance that falls within the scope of the EMC and Low Voltage Directives would be excluded from the scope of these Directives if the appliance is to be declared in compliance with the Medical Devices Directive.) What if no CE Marking Legislation applies? My product does not fall within the scope of any of the Directives (on next slide); do I still need to CE mark my product? No! It is illegal to incorrectly CE mark your product, or to do so when the product does not fall within the scope of any of the CE Directives. However, there are many other European product compliance Directives that may apply to your product that you may need to meet, some of which have their own individual marking requirements. Recommended web for more info:

14. CE-marking CE Marking Legislation (>20 pieces):
Low Voltage Directive (LVD)
Appliances Burning Gaseous Fuels
Electromagnetic Compatibility (EMC)
Efficiency requirements for hot-water boilers
Radio Equipment Directive (RED)
Equipment for use in Explosive Atmospheres (ATEX)
Machinery
Lifts
Recreational Craft
Noise Emissions for Outdoor Equipment
Toys
Pressure Equipment
Personal Protective Equipment (PPE)
Construction Products
Simple Pressure Vessels
Medical Devices
Pyrotechnical Articles
Active Implantable Medical Devices
Explosives for Civil Uses
In Vitro Diagnostic Medical Devices
Cableway Installations
The Eco-design of Energy related Products (ErP)
Measuring Instruments
Non-automatic Weighing Instruments
Restriction of Hazardous Substances (RoHS)

15. CE-marking Non-CE Marking Product Directives and Regulations
There are many European Directives that have implications for safety and/or product compliance – in most cases it is a legal requirement for these Directives to be met. There also exist numerous product compliance or safety related Regulations that apply to specific product types, applications, or industry.
Example Directives/Regulations
Provision and Use of Work Equipment Regulations (PUWER)
General Product Safety Directive
Waste Electrical and Electronic Equipment (WEEE) Directive
Lifting Operations and Lifting Equipment Regulations (LOLER)
Packaging and Packaging Waste Directive
Dangerous Substances and Explosive Atmospheres Regulations (DSEAR)
The Batteries and Accumulators and Waste Batteries and Accumulators Directive
Building Regulations
Physical Agents Directive
Electromagnetic (EM) Fields Directive
Artificial Optical Radiation Directive
Automotive EMC Directive (E Marking)
EC Whole Vehicle Type Approval Directive
Transportable Pressure Equipment Directive
Energy Labelling of Household Appliances Directive

16. Overall documentation status Documentation need summary
Transfer process tools
Overall documentation status
Documentation need summary
EU Declaration of Conformity
Transfer process tools
Next step for implementation

17. Transfer process tools
Transfer tool Update
The in-kind transfer tool (as presented previously) is up and running.
ESS is in addition exploring to automate batch (by direct access and script to partner server storage) upload of production documentation (only) to ESS Chess system. Discussions ongoing with INFN.

18. Overall documentation status Documentation need summary
Next step for implementation
Overall documentation status
Documentation need summary
EU Declaration of Conformity
Transfer process tools
Next step for implementation

19. Next step for implementation
Final agreement about transfer process including structure, naming, non-conformity etc. with all partners. Thereafter ESS will finalize this structure in Chess incl. procedures.
Agree about further file transfer training/testing (with current prototypes)?
Agree on preliminary file submission plan (when will doc transfer start?)
Develop/agree on documentation list outgoing from shown doc matrix.
Support on “Declaration of conformity”?

20. The End  Questions?