1. Learning Intention Time Management
Higher Admin (New)
Admin Practices Unit 1

2. Time Management
Use this handout for the first part of this lesson

3. Time Management
Time Management is not about how much time you spend, but how it is spent
Form of self-management
Skills required
Planning
Organising
Delegating
Directing
Controlling

4. Effects of Poor Time Management
Staff become stressed & absence levels may increase
Poor productivity – work not produced as efficiently or to the right quality
Morale will drop in the workforce – low job satisfaction
An increase in accidents or unnecessary incidents
Increased cost to management

5. Benefits of Good Time Management
Better morale & job satisfaction for employees
Increased productivity & better quality of work produced
Lower stress levels & staff absence (resulting in a more communicative workforce & improved productivity)
Better relations with both internal and external clients

6. Time Management To Do List Prioritise
Give each job a priority
Try to note how long you will spend on each tasks and stick to it
Prioritise
Urgent and non-urgent
High, medium and low priority
Handle tasks only once – read them take action need & file
Clear your desk at the end of each day

7. Time Management
Do most difficult tasks when you are in your “prime time” (when you perform the best)
Do not put off difficult tasks
Delegate
Avoid interruptions
Use planning aids

8. Time Stealers Lack of forward planning The telephone Unexpected visits
Taking on too much
Searching for lost papers
Meetings
Checking & surfing the net
Not assessing priorities correctly
Communication problems
Making unnecessary journeys

9. Time Stealers
TIME
STEALER
ACTIVITY

10. Time Stealer Activity 1 – C 2 – F 3 – D 4 – G 5 – I 6 – K 7 – H 8 – A
10 – B
11 - J