1. The Top 10 Things I wish I had known about O365 Groups
subtitle
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2. Thank our Sponsors!
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3. Before we get into our 10 reasons, lets talk about why it matters!
9/16/2018 9:36 AM
Before we get into our 10 reasons, lets talk about why it matters!
Employees work on nearly
Internal & External Team Members Team members outside the firewall need unfettered access 2x
Geographically Distributed Need varied ways to connect across locations and time-zones
Multi-Generation Workforce Different expectations and preferences for tools
the number of teams,
compared to 5 years ago
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4. Different groups have different needs
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Different groups have different needs
Sites & Content Management
Mail & Calendar
Voice, Video & Meetings
Co-Creating Content
Chat-based Workspace
Enterprise Social
Today’s Challenges
Siloed Apps
Friction across applications – multiple logins, difficulty sharing and discovering information
Shadow IT
Incomplete toolset can lead to inconsistent security, compliance and risk
Wasted Time
Context switching between different apps drains attention and time
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5. #1 – Just how integrated and fundamental Groups would become
Chat-based Workspace
Microsoft Teams
Mail & Calendar
Outlook
Voice, Video & Meetings
Skype
Co-Creating Content
Office 365 ProPlus
Sites & Content Management
SharePoint
Enterprise Social
Yammer
Complete Collaboration Solution Office 365 addresses the breadth of collaboration needs across your company
Integrated Experiences Office 365 Groups and Graph enable integrated experiences that facilitate effective collaboration
Security and Compliance Office 365 delivers the security, compliance and manageability required in today’s workplace
Office 365 Groups
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6. Collaboration Office 365 Groups In the Past Today
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Request DL for messaging
Ramp up new team members based on previous group discussions
Get SharePoint Site for files
Apply & manage policies on content
Create project plan
Manually manage permissions on content
Manually manage membership and access on DL
Collaboration
In the Past
Office 365 Groups
Simplifies Collaboration
Today
Benefits for IT
Group identity & assets created in a single step
Centrally managed as a single object in Azure AD
Simplified permissions and access structure
Benefits for end users
All group assets created in a single step
Easy to manage independently
New members onboard quickly
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7. #2 - Office 365 Groups is a membership service
User creates new group for collaboration
Office 365 Application
Group identity created
Azure Active Directory
Identity, Resource URLs, Owners, Members
Group experience populated in app of choice
Office 365 Application
One Identity
Azure Active Directory (AAD) is the master for group identity and membership across Office 365 (Exchange, SharePoint, etc.)
Federated Resources
O365 services extend with their data (e.g. Group messaging, SharePoint TeamSite, OneNote, Planner)
Loose coupling
Services notify each other of changes to a group (e.g., creation, deletion, updates).
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8. Controlling groups – Admin Center
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Controlling groups – Admin Center
© 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

9. Controlling groups – Azure Portal
9/16/2018 9:36 AM
Controlling groups – Azure Portal
© 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

10. 3 – Managing O365 groups is access by many, mastered by none
9/16/2018 9:36 AM
3 – Managing O365 groups is access by many, mastered by none
Cmdlet name
Description
Get-UnifiedGroup
Use this cmdlet to look up existing Office 365 groups, and to view properties of the group object.
Set-UnifiedGroup
Update the properties of a specific Office 365 group.
New-UnifiedGroup
Create a new Office 365 group. This cmdlet provides a minimal set of parameters, for setting values for extended properties use Set-UnifiedGroup after creating the new group.
Remove-UnifiedGroup
Delete an existing Office 365 group.
Get-UnifiedGroupLinks
Retrieve membership and owner information for an Office 365 group.
Add-UnifiedGroupLinks
Add members and owners to an existing Office 365 group.
Remove-UnifiedGroupLinks
Remove owners and members from an existing Office 365 group.
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11. Controlling site creation type and quota
Set-SPOSite –Identity -StorageQuota StorageQuotaWarningLevel 2000

12. 4 - What it means to delete!
Deletion recovery (soft-delete)
We’ll allow end users and administrators to undelete an Office 365 Group and its contents in one action within 30 days.
Expiring Groups
Admins set a duration after creation when group owners need to attest the continuing need for their group. Else it’s deleted.
Preservation and deletion policies
Create and manage preservation and deletion policies that affect Office 365 Group mail and files in one step using the Security and Compliance Center.
Naming policy
No matter where a group is created (SharePoint, Planner, Teams, Yammer, etc.), strings or user properties can be appended to the group name.
Banned words and profanity checking
Microsoft-provided profanity block list and support for custom word block list.
4 - What it means to delete!
Please leverage FastTrack for status update
What’s Next?

13. 9/16/2018 9:36 AM
You can now have multiple plans per group. Archiving old plans has been in conversations for awhile, but I have yet to see it work properly.
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14. 5 - How to manage group membership
<Event Name Here>
9/16/2018
5 - How to manage group membership
End User
Create group
Set as public/private
Add members & admins
Add/remove external members
Delete group
Admin Tools
Admin UI
PowerShell
Office 365 Admin Center
Execute against Azure AD as primary
Office 365 Admin app
Synchronous notification/update in Exchange/SP
Azure AD Admin Portal
*-UnifiedGroup / *-MsolGroup
Exchange Admin console
*-UnifiedGroupLinks
*-MsolSettings
Tenant Admin
Pull reports on group activity
Control who can create groups
Establish dynamic membership
Set naming & retention policies
Master permissions for groups
> Get-UnifiedGroup #create/update/view groups and their settings
> Get-UnifiedGroupLinks #Manage members, owners, and subscriber list
> Get-MsolSettings #Manage tenant-wide group settings
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

15. 6 – Ok! But what about external users? How external guest access works
Microsoft 2016
9/16/2018 9:36 AM
6 – Ok! But what about external users? How external guest access works
Guest access to resources governed by organization policies
User adds
Contoso Azure AD manages guest ID, maps to Office 365 Group
Guest ID synched to Exchange Online, SharePoint Online
Guest access in Office 365 groups | Guest access in Office 365 groups – Admin Help
© 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

16. 9/16/2018 9:36 AM
7 – What do you mean I have to have exchange online! Who can manage groups.
You need Office 365 global admin permissions.
You need an Exchange Online license at minimum (for example, if you don't have an Office 365 business license).
Office 365 Groups must be enabled for your tenant. It is by default, but some organizations disable it.
You can't be a delegated admin (for example, a consultant who is an admin on behalf of).
If you create a security group to manage who can create Office 365 groups, the global admin does not need to be a member. They will still be able to create groups from the admin center. However, they won't be able to create groups from the apps (such as Planner, Outlook). To learn more, see Control who can create Office 365 Groups.
If you want your users to be able to "Send as" or "Send on behalf of" a Group in Outlook, you need to enable it in the Exchange Admin Center. See Allow members to send as or send on behalf of an Office 365 Group.
If you want to allow people outside your organization (such as partners or consultants) to access groups, see Control guest access to Office 365 groups.
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17. 8 – Groups are CLOUD ONLY objects
9/16/2018 9:36 AM
8 – Groups are CLOUD ONLY objects
Teams have completely changed this conversation! The teams app is the best way to consume O365 groups.
Make your end users comfortable with OWA!
The online applications are the place of choice for O365 groups if you are not using the teams app!
Outlook is the next best thing, the rest is coming along!
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21. 9 – Converting your legacy DL’s into O365 groups
Microsoft Ignite 2016
9/16/2018 9:36 AM
9 – Converting your legacy DL’s into O365 groups
Why you should upgrade your DL to groups in Outlook:
Upgrade with one click via Exchange admin center
Upgrade via PowerShell scripts & more to come
Cross-premises DL upgrade possible using the hummingbird tool
Configure Office 365 Groups with on-premises Exchange
Migrate Public Folders to Office 365 Groups using third party solutions from Binary Tree & Quadrotech
Microsoft Ignite recording: Migrate DL to groups in Outlook
© 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

23. 10 - The Greenest of Evergreen!
n-us/business/office-365- roadmap
aka.ms/o365g

24. ** You can download and use the QR Reader app **
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Speaker Survey QR
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Keynote survey
Session #1 survey
Session #2 survey
Session #3 survey
Session #4 survey
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25. SharePint!
There will be a Happy Hour event held after SPSCLT. SharePint will be held at Duckworth’s in uptown. Duckworth’s is within walking distance of UNCC Center City campus and the 7th street light rail stop.
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