1. Getting through the ARCP

2. Success at ARCP The Beginning of the Year/Placement: During the year:
Update Educational & Clinical Supervisors
Set Appointments (Placements in Program)
Create PDP & Learning Agreement
During the year:
Work Place Based Assessments
Completion of Units of Training
MSF
Adding activities and evidence to your portfolio
Interim Report if you change trusts
The End of the Year:
Completing your ESSR ready for
the ARCP

3. The Beginning of the Year/Placement
Update Educational & Clinical Supervisors
If you don’t do this they can’t see your portfolio
Set Appointments (Placements in Program)
These are your placements through the year and will auto-populate your ESSR at the end of the year.
Create PDP & Learning Agreements
Date of completion must be
before ARCP date.
Remind trainees to add each new appointment, so that the ESSR is populated with annual appointments.
Can be done in retrospect.
Also need to ensure that Clinical & educational supervisors are updated for each appointment.
To set new appointment, go to planning tab, and then add appointment.

4. Update Educational & Clinical Supervisors
Click here….
Remind trainees to add each new appointment, so that the ESSR is populated with annual appointments.
Can be done in retrospect.
Also need to ensure that Clinical & educational supervisors are updated for each appointment.
To set new appointment, go to planning tab, and then add appointment.

5. Update Educational & Clinical Supervisors
Or Click here…
Remind trainees to add each new appointment, so that the ESSR is populated with annual appointments.
Can be done in retrospect.
Also need to ensure that Clinical & educational supervisors are updated for each appointment.
To set new appointment, go to planning tab, and then add appointment.

6. Update Educational & Clinical Supervisors
Then type in your supervisors names
(they should be on the e-portfolio system).
Remind trainees to add each new appointment, so that the ESSR is populated with annual appointments.
Can be done in retrospect.
Also need to ensure that Clinical & educational supervisors are updated for each appointment.
To set new appointment, go to planning tab, and then add appointment.

7. Appointments Add Appointments under the Planning Tab….
Remind trainees to add each new appointment, so that the ESSR is populated with annual appointments.
Can be done in retrospect.
Also need to ensure that Clinical & educational supervisors are updated for each appointment.
To set new appointment, go to planning tab, and then add appointment.

8. Appointments
Fill in the details of your placement….
Fill in details.

9. Appointments
Populates appointments list, and will appear on ESSR.
This will create a list of placements throughout each training year, which will auto-populate your ESSR.

10. Personal Development Plans
Create a new PDP at the beginning of each new placement….
Reminder of how to create PDPs.
Go to planning tab and click create new plan

11. Personal Development Plans
For each placement you should create one PDP, with multiple objectives e.g. Obstetrics, ICU, higher Paeds.
Then heading for a new plan
If you have a long placement e.g. 1 year, perhaps create 3 or 4 PDPs over the course of the year to coincide with you educational supervisor review meetings.

12. Personal Development Plans
Once you have created a PDP for a module or period of time, so can add multiple objectives…
Then save it and within the PDP e.g. for a particular rotation the trainee can add specific objectives…

13. Personal Development Plans
Add the details of your objective and how you intend to achieve it…
Click to add as objective, and then points on how that objective will be actioned

14. Personal Development Plans
Objectives then appear as a list within the PDP
You can add several objectives to each PDP

15. Learning Agreement
A Learning Agreement is a more formal agreement between you and your supervisor… it is created in the same way a PDP, just change the drop down box to a “YES”.
Learning agreement – made in exactly the same way as a PDP, just on the initial page. Click YES under the learning agreement heading.

16. During the Year Work Place Based Assessments (WBPAs)
Completion of Units of Training (CUT forms):
Based on WBPAs, number of cases and consultant feedback.
MSF
One per year
Adding activities and evidence to your portfolio
Interim Report if you change trusts or are going on leave e.g. maternity leave, OOPE etc.
Remind trainees to add each new appointment, so that the ESSR is populated with annual appointments.
Can be done in retrospect.
Also need to ensure that Clinical & educational supervisors are updated for each appointment.
To set new appointment, go to planning tab, and then add appointment.

17. WPBAs
Make sure you select the right training grade
Fill in details.

18. WPBAs
WPBAs now require more written feedback… you can fill some of this in for your consultants following discussion, they will review this before signing it off.
WPBA – the main change is that they require specific free text feedback, rather than tick box.

19. WPBAs – Review of Progress
Review your progress through the year using via the ACRP Record…
Good way to keep on top of how a trainee is getting along throughout the year is the WPBAs – Review of Progress
Go into List of ARCP Records… then go to “review of progress’ tab

20. WPBAs – Review of Progress
Brings up a helpful red/green list of all the required WBPA’s for a training period (basic/intermediate/higher)

21. CUT Forms
CUT forms are created from the assessment tab… just select the relevant training grade and Unit of Training.
CUT form
Go to enter new asssessment and then spect unit for sign off

22. CUT Forms The form will auto-populate with linked WPBAs as evidence.
It will populate all linked WBPAs and then you have to review trainees logbook to ensure sufficient cases.

23. CUT Forms
Your educational supervisor can add any additional comments e.g. from consultant feedback in the department etc.
Can sign off with the trainee at the time, by putting in assessor login details.

24. Multi-Source Feedback
Create early:
takes a least 6 weeks to complete process.
I would advise at least 3 months before ARCP, at the very latest
Up to 30 names (try and get at least 20)
Remains open for one calendar month from sending
Once closed your Educational Supervisor needs to release the results.
Remind trainees to add each new appointment, so that the ESSR is populated with annual appointments.
Can be done in retrospect.
Also need to ensure that Clinical & educational supervisors are updated for each appointment.
To set new appointment, go to planning tab, and then add appointment.

25. Personal Activities
Personal activities – things that a trainee does during placement e.g. teaching, training courses, presentations, audit etc.
Add personal activites during the year as evidence of other educational activities e.g. audit, personal reflection, courses, conferences… Very useful for updating your CV… and auto-populates you ESSR.

26. Personal Activites
Many different categories of ‘personal activity can be added’
Drop down box of various categories… including personal reflection.

27. Activities and Evidence
You can add some reflection on activities… this is a useful log of reflection especially if you have upcoming interviews.
Can write a bit of blurb about the activities and can add some review/reflection – especially useful for recollection for interview etc.

28. Personal Activites
Activities can be linked to specific PDPs as evidence.
Activities can also be specifically linked to PDP objectives as evidence.

29. Adding Evidence
Evidence can also be added – eg certificates for exams, progress, CV, logbook etc. (trainees will have to upload logbook and CV prior to ARCP and ESSR submission)
Go to library tab and select add evidence
Evidence is more formal data e.g. uploaded CV, Logbook, certificates

30. Adding Evidence
Then can select type of evidence being uploaded.

31. Activities and Evidence populates the ESSR
Your activities and evidence auto-populate your ESSR under specific headings.
Activities and evidence will then populate the ESSR – so there is a list of additional activities for the ARCP.

32. Interim Reports
Interim reports should be created if you are changing trusts during the year or if you are having a break from training without an ARCP e.g. maternity leave, mid-year OOPE etc.
Interim progress report – bit like a mini-ESSR. So review of progress and activites, useful with moving hospitals during the year (between ARCPs). So that new ES has some idea of current progress and ongoing educational aims.
They are created from the Assessments Tab

33. Interim Reports
The Interim report will auto-populate with any completed units of training during the year up to the time of the report.
Like a mini ESSR – will self populate from completes WBPAs, CUT forms and activites/evidence.

34. Interim Reports
There are some further tick boxes to summarise your educational, clinical etc. progress during the report time.
Tick boxes re: educational and clinical progress.

35. Interim Reports
There is also some space for feedback from your educational supervisor and discussion of your progress and future plans.
Free text comments at the end

36. Completing your ESSR ready for the ARCP.
The End of the Year
Completing your ESSR ready for the ARCP.
Remind trainees to add each new appointment, so that the ESSR is populated with annual appointments.
Can be done in retrospect.
Also need to ensure that Clinical & educational supervisors are updated for each appointment.
To set new appointment, go to planning tab, and then add appointment.

37. How to Create an ESSR
Fill in details.

38. How to Create an ESSR
Fill in details.

39. How to Create an ESSR
Fill in details.

40. How to Create an ESSR
Ensure that you enter the correct College Tutor before you create the form, as your College Tutor must have access to sign off your ESSR.
Fill in details.

41. The ESSR
Most of your details will auto-populate…
Fill in details.

42. ESSR: Appointments/Placements in Program
Placements in Progress auto-populates from your Appointments List
Fill in details.

43. The ESSR: Adding Evidence
Some parts of the form do need to be completed by you
Fill in details.

44. The ESSR: Adding Evidence
Details of the Evidence you have added will also auto-populate your ESSR
Fill in details.

45. The ESSR: Your Logbook
Your annual logbook report must be uploaded to evidence so that it can be accessed at your ARCP
Fill in details.

46. The ESSR: Activities during the year
The activites you have added during the year will auto-populate under the relevant headings….
Fill in details.

47. The ESSR: Getting it signed off
Your ESSR can be opened at any time of the year; added to and saved.
Do not complete and send it to your supervisor until you come to the end of the year and are completely happy that it is complete.
I would advise reviewing it with your supervisor before officially sending it to them. Review your ESSR in good time (at least 4 weeks before your ARCP), as your portfolio closes 8 days before your ARCP and your supervisor and college tutor must have reviewed your ESSR before they can approve it.
Activities can also be specifically linked to PDP objectives as evidence.

48. Summary: What to do The Beginning: The Middle: The End:
Create PDP & Learning agreement
Update Educational/Clinical Tutor details
The Middle:
Keep up to date with WPBAs (ARCP Review of Progress)
Get CUT forms signed off as you go
Complete MSF
Keep up to date with personal activities and evidence
Interim Report if move Trust during the year
The End:
Upload CV and Logbook to evidence
Create ESSR early
Review with educational supervisor
before submitting
Activities can also be specifically linked to PDP objectives as evidence.

49. More information The College E-portfolio Champions
Website:
and search e-portfolio
Helpline:
E-portfolio Champions
In each trust

50. ANY QUESTIONS??