1. Microsoft Word 2003 Illustrated Complete
Working
with Charts and Diagrams

2. Objectives Define charts and diagrams Create a column chart
Edit a chart
Create a pie chart
Working with Charts and Diagrams Unit N

3. Objectives Import spreadsheet data into a chart Create a diagram
Create an organizational chart
Modify an organizational chart
Working with Charts and Diagrams Unit N

4. Defining Charts and Diagrams
A chart illustrates the trends, relationships, or patterns represented by a series of numbers in various combinations
Charts should clarify data
Working with Charts and Diagrams Unit N

5. Defining Charts and Diagrams (cont.)
Types of charts:
Column charts: compare values side by side, usually over time
Circular charts: show how values relate to each other as parts of a whole
Line Style charts: illustrate trends where values are connected by a line
Point to point charts: identify patterns or show values as clusters
Working with Charts and Diagrams Unit N

6. Defining Charts and Diagrams (cont.)
Sample chart types in Word
Working with Charts and Diagrams Unit N

7. Creating a Column Chart
Create a chart from existing data or enter data directly into the datasheet
A datasheet is a table grid that opens when you insert a chart in Word
Contains values and labels that appear in the chart
A value is a number and a label is a word or two of text that describes the significance of the number
Working with Charts and Diagrams Unit N

8. Creating a Column Chart (cont.)
Word table containing data for the chart
Column chart
Table in the datasheet contains the same data as the Word table
Working with Charts and Diagrams Unit N

9. Editing a Chart Edit a chart in a variety of ways
Change the appearance of columns
Change the font type and size of labels
Change the scale and appearance of the chart axis
The Y-axis is the vertical axis
The X-axis is the horizontal axis
Working with Charts and Diagrams Unit N

10. Editing a Chart (cont.) Modified data series Modified Y-axis
Working with Charts and Diagrams Unit N

11. Creating a Pie Chart Pie charts show data as parts of a whole
The size of wedges depends on their numerical relationship to the overall chart
Working with Charts and Diagrams Unit N

12. Creating a Pie Chart
The color wedge matches the color in the legend and the pie chart
Plot Area behind the pie chart
Working with Charts and Diagrams Unit N

13. Importing Spreadsheet Data into a Chart
Import data when you have data suitable for a chart
Save time by importing the data directly into the Word datasheet
Working with Charts and Diagrams Unit N

14. Importing Spreadsheet Data into a Chart (cont.)
Imported data
Working with Charts and Diagrams Unit N

15. Creating a Diagram Create six different diagrams with the Diagram tool
An Organization chart
A Venn diagram
A Cycle diagram
A Pyramid diagram
A Target diagram
A Radial diagram
Working with Charts and Diagrams Unit N

16. Creating a Diagram (cont.)
Pyramid diagram
Working with Charts and Diagrams Unit N

17. Creating an Organization Chart
An organization chart shows information in a hierarchical form
The top box of the chart represents the top position
Can show the relationship among related components
Working with Charts and Diagrams Unit N

18. Creating an Organization Chart (cont.)
Organization Chart toolbar
Manager chart box
Subordinate chart box
Handles indicate the chart box is selected
Working with Charts and Diagrams Unit N

19. Modifying an Organizational Chart
Modify an organizational chart
Add chart boxes
Modify chart text
Change fill and line color
Change the size of the chart
Working with Charts and Diagrams Unit N

20. Modifying an Organizational Chart (cont.)
Modified chart style
Working with Charts and Diagrams Unit N