1. SAFETY | TRAINING | CONSULTANCY| STAFFING SOLUTIONS
PRESENTED BY: Kieran Linehan
MSc, CFIOSH, CSP
SAFETY | TRAINING | CONSULTANCY| STAFFING SOLUTIONS

2. Registered Assessment Centre
AYRTON GROUP
Registered Assessment Centre

3. PAST PROJECTS
€150M
€500M
€30M

4. Challenges Associated with Remedial & Repair Works in Educational Buildings

5. Agenda for this Session;
Requirements for safe planning your project/s
Defining REMEDIAL, REPAIR & CONSTRUCTION works
Safety Regulations & Prevention: Roles of Client/ BoM/ VEC, PSDP, PSCS
Using existing information
What should a School & BoM/ VEC prepare
What can we do ourselves?
Working in live school environments
What should a school & BoM check after the project is complete?

6. Requirements for Safe Planning of a Project
The BoM/ VEC & School Principal must be aware of Safety Requirements;
Safety Health & Welfare at Work Act 2005
Safety Health & Welfare at Work (Construction) Regulations 2013
Asbestos Regulations 2006 & 2010
Assess the Competencies of Designers, PSDP, PSCS
Safety File
Any other previous reports
Safety Management System

7. Health & Safety Authority/ H.S.A. publications

8. Who is responsible?
‘The Board of Management (BoM/ VEC) is responsible for managing safety, health & welfare in the school.’ H.S.A.
The School Principal usually leads this process, with teachers, SNAs, ancillary staff, students, parents, even visitors having a role to play.

9. 2013 Construction Regulations Definitions
“Construction Site” means any site at which construction work in relation to a project is carried out.
“Construction Stage” means the period of time starting when preparation of the construction site begins and ending when construction work on the project is completed.
“Construction Work” means the carrying out of any building, civil engineering or engineering construction work, & includes but is not limited to each of the following:

10. Construction Regulations Definitions;
(a) the doing of one or more of the following with respect to a structure: (i) construction; (ii) alteration; (iii) conversion; (iv) fitting out; (v) commissioning; (vi) renovation; (vii) repair; (viii) upkeep; (ix) redecoration or other maintenance, including cleaning involving the use of water or an abrasive at high pressure or the use of substances or mixtures classified as corrosive or toxic…; (x) de-commissioning, demolition or dismantling; (b) the preparation for an intended structure, including but not limited to site clearance, exploration, investigation (but not site survey) and excavation, and the laying or installing of the foundations of an intended structure;

11. Construction Regulations Definitions;
(c) the assembly of prefabricated elements to form a structure, or the disassembly of prefabricated elements which, immediately before such disassembly, formed a structure;
(d) the removal of a structure or part of a structure or of any product or waste resulting from demolition or dismantling of a structure or disassembly of prefabricated elements which, immediately before such disassembly, formed a structure;
(e) the installation, commissioning, maintenance, repair or removal of mechanical, electrical, gas, compressed air, hydraulic, telecommunication and computer systems, or similar services which are normally fixed within or to a structure;

12. REMEDIAL & REPAIR WORK? So, does REMEDIAL WORK come in here?
Does REPAIR WORK fit in here?
Examples of ‘Smaller Works’; plastering, plumbing, electrical, routine maintenance, cleaning, decorating, repair Or
‘Substantial Works’.

13. ‘Smaller Works’
Single contractor No particular risk Less than 30 days work ARE THEY COMPETENT? Safety statement Risk Assessment Insurance Have they done this work before Member of a professional body
SAFETY MANAGEMENT SYSTEM; Meet & walk through the work Agree the work method What are the hazards? What are the control measures? Inform the contractor of our rules/ precautions Principal is normally the point of contact

14. Comment ‘’SUBSTANTIAL WORKS’’;
It is generally accepted that where the Client is not knowlegable in this regard that it is the responsibility of the Design Team, and in particular the PSDP, to explain all these responsibilities to the Client.
Each party should be vetted by
questionnaire about their competency

15. REGULATION 6 – Client Duties
Schools are usually represented by their Board Of Management
Client must appoint a Project Supervisor Design Process/ PSDP &
Project Supervisor Construction Stage/ PSCS
Client must obtain written confirmation of acceptance.
Keep the Safety File for future use, hand it to Design Team
Have we an old Asbestos Report?
Inform PSDP & Contractors of Health & Safety Requirements & Rules for contractors at our school?
Such as; what chemicals are in our laboratories?
Do we need a Fire Watch &/ or end of work inspection, daily?

16. Regulation 7
Client has a duty to ascertain suitability of the Project Supervisors,
Designers & Contractors
Therefore the Client must ensure
that such positions are competent,
have the experience & are capable.
READ PAGE 11 to 29 OF GUIDELINES

17. How Do You Assess Competency?
BPC1 Form BPC2 Form (PSCS) Client (PSDP & Designers)

18. PICTURES

19. Regulation 9 Client shall ‘provide’ a Preliminary Safety & Health Plan
to everyone tendering for the (PSCS) Project Supervisor Construction Stage Role.

20. Regulation 10 Regulation 11
Client must notify the Health & Safety Authority on Form AF1, if work is planned over 30 days, or 500 person days.
Be aware of the General Principles of Prevention
Project Supervisor Design Process (PSDP) shall
take account of the General Principles of Prevention
during design & preparation of a project.
Regulation 11

21. Regulation12: Preliminary Safety Plan
Project Supervisor Design Process (PSDP) shall prepare a
Preliminary Safety & Health Plan.
It must specify:
- General Project Description & how Timeframe was established
- Other work activities on site
- ‘Particular Risks’ to safety (including Schedule 1 & 2 of these Regulations & 2005 Act)
-Welfare connections, Sewage, Water & other connections
-The conclusion of Designers & the PSDP regarding the General Principles of Prevention & any relevant Safety & Health Plan or Safety File
- Update & circulate as may be required
READ PAGE 82/3 OF GUIDELINES FOR A LIST OF CONTENTS

22. Making appointments

23. WORKSHOP 2014 Summer Schools Works project- 3 week project
Electrician contracted to rewire 30 year old school
No PSDP, NO PSCS appointments by School BoM
H.S.A. Inspector arrived on week 2
Work stopped, Prohibition Notice served on Contractor
Work was taking place in ‘attic space’
Was not defined as a ‘confined space
BoM had not handed over their 2004 Asbestos Report
School was closed until September 7th, due to these delays

24. The Safety File
If one exists, Client must provide to PSDP- Regulation 8
At project conclusion, PSDP gives to the Client
Must be ongoing during the job.
The PSDP must set out how they want the PSCS to collate the information.
The PSDP must ensure information is being collated
Purpose: USE IT FOR; Safe future maintenance, demolition, construction, addition, alteration and other construction / remedial/ repair works which may take place to this building/ activity.

25. The Safety File- continued.
CONTENTS MAY INCLUDE:-
All As Built Drawings,
Technical Specifications,
Fire Door Set certificates
Fire stopping in the building
Persons/ Contractors Involved in the job, contact details etc.,
All Manuals, Certificates, Inspections,
Paints used, (such as their specification, Safety Data Sheets)
Safety & Health Plans, Risk Assessments,
Any other information applicable for the future

26. Managing the role of PSCS
ASSUME STOTAL RESPONSIBILITY FOR SAFETY
PSCS must be appointed- usually Main Contractor
Who do you appoint as PSCS?
Who is ‘competent’ to be PSCS?
What ‘entity’ is in charge? Someone must be
Is each phase/ stage of work planned?
Are these ‘coordinated’?
Schedule 1 & 2 questionnaires
Are there site specific Health & Safety Requirements & Rules for contractors at our school?
Only trained persons allowed on site

27. Working in live school environments
Our Duty Of Care; to Staff, Students, All others
Segregate the works/ fence them off
Plan the works
Carry out Higher Risk activities outside of school hours
Deliveries outside ‘peak traffic’ times
No Interaction with ‘Construction Works’
No access to any works, trailing leads, no traffic at peak times
Fire Watch & Fire checks before close of business
Construction work is like a ‘magnet’ for kids!

28. What can we do ourselves?
Lots, if we are prepared…………
Have we insurance for doing our own remedial or repair works?
Is it defined as ‘construction work’?
Have you a Risk Assessment?
Do you need to appoint a PSDP or PSCS?
Are our people trained, such as Safe Pass,
Scaffold, Ladder Safety & so on?
Are we capable & competent for the remedial or repair works?
Can our Caretaker, Local Electrician (maybe a Parent), Volunteers do some works?

29. So what should a School/ BoM check at conclusion?
Have we been given a Safety File?
Is it adequate for the works completed?
Is the work area safe for our staff, pupils & others?
Has any ‘snag list’ of work been completed?
Are all Fire Safety related requirements approved & signed off?
Have we signed a handover declaration?

30. Accident Investigation
Legal requirement
Notify H.S.A. if over 3 days off work- AF2
Or involves any non construction worker (pupil, teacher, other)
Investigate immediately- competent person
Witness statements
All records kept & filed by Principal & BoM
Consider a day in court in 3 to 5 years

31. CO-ORDINATE Finally CO-ORDINATE, ‘‘Prevention is Better Than Cure’’,
Hygiea

32. Summary & Conclusion
Be aware of the safety implications of your project
Risk Assess; Small, Remedial, Repair, Substantial Works
Be aware of the Duty Of Care of a BoM/ VEC & School
Set out your own rules for construction works
Appoint Competent Designers, PSDP & PSCS
Safety throughout your project
Safety File at end of your project- kept for life
Any Questions?
Summary

33. Kieran Linehan kieran@ayrton.ie