1. All Directors Training 2018 Doubletree Hotel, Sacramento February 28th; 10:00 AM – 4:00 PM
Sign In and Coffee at 9:30 AM
Sponsored by Linda Vann, DSPS Specialist, CCCCO

2. Today’s Agenda – Jill Jansen
9:30 – 10:00 AM Welcome! - Check- In & Coffee
10:00 – 10:10 AM Review of Goals for the Day; Jill Jansen (DSPS Solutions)
10:15 – 10:45 AM Review of Allocation for (Prior-Prior), Impact of new formula; Gail Conrad (DSPS Solutions)DHH Formula & Reporting DHH expenditures; Linda Vann
10:45 – 11:45 AM Regional Breakouts: Allocations/New WSC/DHH scenario
11:45 – 12:00 PM Wrap-up Group Discussions; Gail
12:00 – 12:30 PM Lunch Break
12:30 – 1:15 PM Accessible Documents and Current Issues; Gaeir Dietrich, HTCTU
1:15 – 2:00 PM State Auditor Report; Lucinda Aborn, Cerritos College, Stacey Shears, De Anza College and Nisha Beckhorn, American River College
2:00 - 2:10 PM Intro to Afternoon Focus Groups; Jill Baker (DSPS Solutions) & Linda
2:10 – 2:20 PM Afternoon Break
2:20 – 3:30 PM Focus Group Activity; Jill B., Linda, Gail, Jill J., & Lucinda
3:30 – 4:00 PM Report out, Q & A, Evaluation

3. ADT Goals Understand the Allocation anomalies of 2017-2018
Compare the new WSC for allocation
Understand proper reporting of DHH expenses
Comprehend impact of State Auditors Report on your college; specifically Alternate Media
Develop Response criteria for Biennial report at CCCCO
Identify new issues in DSPS at Community Colleges

4. Allocation of 2017-2018 (Prior-Prior)
Anomaly of using same WSC two years in a row
No change for those WSC that were 95% or higher using data from WSC
Possible changes for those whose WSC was less than 90% than
All other formula components varied based on current year
College effort based on current year (effects the 95% guarantee)
FTES based on current year
DHH specific to requested amount at 80% of eligible amount

5. New WSC for use in 2018-2019 Allocation
Handout of Disability Category counts with data
Includes categories and values for each (top bar)
Far right column includes the raw count and the multiplied value (total WSC at each college) – actual count based on MIS reports
Need to look at second handout to see simulation of the dollar value of the total WSC and the difference from the allocation

6. Formula (reminder)
For this upcoming year we are using the NEW WSC
For the allocation, the rest of the formula is unchanged
Base+ WSC + College Effort + FTES +DHH (if requested)
90% of dollars (after Base and PADS expenses) goes to determine the WSC values (=$83.3M) and 10% goes to College Effort (=$9.2M)
The 95% guarantee is after the addition of the BASE + WSC+ College Effort (in 2017/2018 an unknown)
Due to DHH value change for WSC, your need at the college minus expenses may impact what you request

7. 2019-2020 Changes using 2017/2018 MIS Data
All formula changes go into effect
There is no longer a BASE for each college ($8.2M)
Funds for WSC and College Effort will be split 80%/20% (approx. $100M = $80M and $20M)
College Effort (CE) will be on a sliding reimbursement; the higher the percentage of CE when compared with College allocation, the higher the reimbursement of the funds in the allocation (a 10 point slide)

8. DHH Formula
All reported DHH expenditures are subtracted from the value of the WSC for Deaf & Hard-of-hearing for prior-prior.
A balance here indicates an unmet need.
80% of that figure is the eligible amount (4:1 match).
All college-requested amounts are totaled and compared against (divided by) the total available (currently $9.6M).
This provides a percentage that is then applied against each college’s eligible amount.
The calculated match is based on the actual distributed amount.
There were enough questions on this to warrant discussing it here. The percentage this year was

9. DHH Distribution Spreadsheet – Demo
Column 1 2 3 4 5 6 7 8 9
Expenditures for Deaf and Hard-of- Hearing (DHH)
Sample Colleges
SUBTOTAL
B.2.a. Recycled DHH Funds for FY
(Max. Potential Request)
DHH Funds Requested
B.2.b. Recycled DHH Funds for FY
Matching Funds Required
B.1.a. DHH Funds for FY
(Max. Potential Request) DHH Funds Requested
B.1.b. DHH Funds for FY
(Max. Potential Request) Matching Funds Required
B.1.c. DHH Funds for FY
(Max. Potential Request) Qualified
FY DSPS Funds Due to FY WSC for DHH group (Value of a WSC x total WSC/DHH)
All FY DHH Expenses minus WSC DHH funds
(Column 1 minus 7)
80% of Column 8
$11,708
-0-
50,000
12,500
18,665
107,544
100,000
25,000
23,458
84,086
67,268
159,071
44,000
11,000
150,000
37,500
7,464
151,607
121,285

10. Coding DHH in the SSARCC Report
Funding source
Total
DSPS Program
DHH Activities (may be paid w/ DHH funds)
DHH Activities (cannot be paid w/ DHH funds)
Sample 1 -
DSPS Allocation (P2)
DHH
30,150
Sample 2
Sample 3

11. SSARCC Summary Report (Sample 1)
EXPENDITURES
Totals
DSPS
2,082,192
DHH
164,630
ACCESS TO PRINT AND ELECTRONIC INFO
12,473
SPECIAL CLASS (EDUCATIONAL ASSISTANCE)
891,578
DEAF/HARD OF HEARING (DHH)
DSPS allocation used for DHH-Allowable Expenses
-0-
DHH allocation used for DHH-Allowable Expenses
Required DHH college match
41,158
DHH college match
648,986
DHH expenditures that are nonallowable with DHH funds
71,098
Total expenditures for the hearing impaired (DHH category)
884,714

12. SSARCC Summary Report (Sample 2)
EXPENDITURES
Totals
DSPS
809,971
DHH
197,083
ACCESS TO PRINT AND ELECTRONIC INFO
11,153
SPECIAL CLASS (EDUCATIONAL ASSISTANCE)
8,615
DEAF/HARD OF HEARING (DHH)
DSPS allocation used for DHH-Allowable Expenses
401,046
DHH allocation used for DHH-Allowable Expenses
Required DHH college match
49,271
DHH college match
178,530
DHH expenditures that are nonallowable with DHH funds
-0-
Total expenditures for the hearing impaired (DHH category)
776,659

13. SSARCC Summary Report (Sample 3)
EXPENDITURES
Totals
DSPS
1,283,021
DHH
113,947
ACCESS TO PRINT AND ELECTRONIC INFO
11,319
SPECIAL CLASS (EDUCATIONAL ASSISTANCE)
-0-
DEAF/HARD OF HEARING (DHH)
DSPS allocation used for DHH-Allowable Expenses
DHH allocation used for DHH-Allowable Expenses
Required DHH college match
28,487
DHH college match
DHH expenditures that are nonallowable with DHH funds
Total expenditures for the hearing impaired (DHH category)
142,434

14. California State Auditors Report: Access and Timeliness
Cerritos College
Foothill-DeAnza District
Los Rios District
Chancellor’s Office

15. Focus Group Activity DSPS Program Evaluation
DSPS Biennial Report to the Governor, Legislature, and Postsecondary Commission
Jill Baker, DSPS Solutions Linda Vann, Chancellor’ Office

16. Introduction
State Auditor’s Report Recommendations to the Chancellor’s Office, per California Education Code Section 67312:
Resume evaluation of CCC DSPS programs throughout the state
Create a plan to evaluate per legislative directive
Prepare and submit a complete Biennial Report to the Governor, Legislature, and Postsecondary Commission
Provide reports per legislative directive

17. History: Evaluation
Until the Chancellor’s Office evaluated college DSPS programs using the CCCCO DSPS Program Plan and an associated on-site visit every five years
This process was suspended indefinitely due to severe funding reductions at both the Chancellor’s Office and college levels as a result of the Great Recession of 2008
The process has not been reinstated to date, although Section states that districts will submit college DSPS program or unit plans, to the Chancellor’s Office upon request

18. History: Impact Upon Biennial Report
The findings of the evaluation had been used to inform three of the four criteria required for the Biennial Report to the Governor, Legislature, and Postsecondary Commission, including:
Evaluation of state-funded programs and services for disabled students on each campus at least every five years
Staff and student perceptions of program effectiveness
Data on the implementation of the program and physical accessibility requirements of Section 794 of Title 29 of the Federal Rehabilitation Act of 1973
Access Requirements of the Americans with Disabilities Act
Compliance with Section 504 of the Federal Rehabilitation Act of 1973
Data on the implementation of the program as outlined in Section 84850
Per Title 5 Section and EDC (a) (4)

19. Plan for Addressing Both Recommendations
Develop a new plan for evaluating the state’s 114 colleges:
Based upon data collected from each college every five years (as was done with the previous plan)
Using local program review findings
Other data sources, some preexisting, as determined to meet evaluation criteria not covered within program review
Integrate the findings of the evaluation into future Biennial Reports

20. First Steps, Beginning Today
Establish a “state of the field” in terms of the strengths and challenges with effectively serving students with disabilities
Explore the data that colleges are currently collecting in their college program reviews

21. Focus Groups and Survey
A focus group will be conducted today to get an overview of practitioner perspectives
A follow-up survey will be administered to all directors and coordinators to establish a baseline of data available through their campus program review and other documents

22. Logistics for Focus Groups
Following the break, we will convene four focus groups
Will have approximately one hour for the activity
Will cover three areas
Strengths
Challenges
Program Review –Types of Content in Campus Program Review
Will make every effort to hear as many people possible for each of the three areas

23. Q & A and Current Issues in DSPS
Self- Report and invisible disabilities: not enough
Math Substitutions: check
Classes in the Prison: who provides the support & who helps to identify the appropriate need
Absences as an accommodation and licensure requirements