1. Webinar Presentation October 15th, 2012
California Community Colleges Student Success Act of 2012 (SB 1456) Overview & Implementation Plan
Webinar Presentation
October 15th, 2012

2. Chancellor’s Office Matriculation Team
Linda Michalowski, Vice Chancellor, Student Services Division
Sonia Ortiz-Mercado, Dean, Matriculation & Early Assessment
Patricia Servin, Allocations Specialist & Webinar Facilitator
Debbie Sheldon, Matriculation Specialist/Counseling & Advising
Chuen Chan, Matriculation Specialist/Admissions & Records
Kimberly McDaniel, Matriculation Specialist/Assessment

3. Chancellor’s Office Matriculation Team
Linda Michalowski, Vice Chancellor, Student Services Division
Sonia Ortiz-Mercado, Dean, Matriculation & Early Assessment
Chuen Chan, Matriculation Specialist/Admissions & Records
Patricia Falero, Support Staff
Kimberly McDaniel, Matriculation Specialist/Assessment
Patricia Servin, Allocations Specialist & Webinar Facilitator
Debbie Sheldon, Matriculation Specialist/Counseling & Advising
And, on the BOG Fee Waiver:
Rhonda Mohr, Financial Aid Specialist
Debbie

4. Webinar Tips General webinar overview Please send questions to:or
webinar chat room

5. Key Presentation Topics
Understanding the Big Picture: How SB 1456 is part of SSTF implementation
Review of SB 1456 provisions
Gain an understanding of how SB 1456 will impact the community college Matriculation program (and BOG FW)
Estimated implementation timeline
Implementation and communication structure
And, opportunity for Q&A…

6. Background Documents
Available on the SB 1456 Implementation Webpage at:
SB 1456, Chaptered
SB 1456 General Overview
Timeline
Implementation Communication Plan
Overview of Amendments

7. Fitting the Pieces Together: Student Success Task Force & the Student Success Act of 2012

8. Student Success Task Force: 8 Focus Areas, 22 Recommendations
Increase college and career readiness
Strengthen support for entering students
Incentivize successful student behaviors
Align course offerings to meet student needs

9. Student Success Task Force: 8 Focus Areas, 22 Recommendations
Improve education of basic skills students
Revitalize and re-envision professional development
Enable efficient statewide leadership and increase coordination among colleges
Align resources with student success recommendations

10. The SSTF Recommendations & SB 1456
First step to begin implementation of SSTF recommendations:
2.2 (mandated services),
3.2 (BOGFW conditions), and
8.2 (Student Support Initiative)
Links funding to support:
7.3 Student Success Scorecard: Implement the accountability scorecard
2.1 Centralized Assessment: As a condition of receipt of funds, requires colleges to adopt common assessment if the college uses standardized assessment tests (when CCCAssess becomes available)

11. Signed by
Governor Brown on
September 27, 2012
Effective
January 1, 2013
Student Success Task Force Recommendation 8.2: Student Success Initiative A.K.A. Student Success Act of 2012 (SB 1456)

12. Matriculation Then & Now…
8 funded components
Colleges required to provide core matriculation services, but students not required to complete them
Stand-alone program planning
Funding allocated based on enrollment data for new and continuing students
Incomplete data reporting on matriculation services
3 funded core services:
orientation, assessment, counseling/advising/other student education planning
Institutional AND student requirements
Incentivizes student completion of core services
Clear link to student equity planning
SSTF and BOG priority in restoration of matriculation funds
Funding formula to include services provided as one element
Linked to ARCC 2.0 Scorecard

13. SB 1456: Student Success Act of 2012
Provides a “policy framework”
Re-purpose and re-focus Matriculation on core services of orientation, assessment, and counseling/advising to assist students in developing education plans
Leveraging technology to reach a greater number of students
Requiring Board of Governors to adopt policies to mandate orientation, assessment, and student ed. plans, along with an exemption and appeals process.

14. Overview of Bill Language
EC 78210: Renames Matriculation Act of 1986 as the Seymour-Campbell Student Success Act of 2012
EC 78211: Delineates the Legislature’s intent for the Student Success Act:
Aligns matriculation language to SSTF recommendations regarding services needed to support students in developing an “informed” ed goal, develping ed plans and declaration of course of study.
Shared responsibility between instruction and student services, based on “evidenced-based” practices of what works.
Targets funding on core services, such as counseling and advising, through a broad array of service delivery mechanisms.

15. Overview of Bill Language
EC 78212:
Delineates the student’s and the institution’s responsibility for the purpose of achieving the student's educational goals and completing the student’s course of study.
To ensure students are not unfairly impacted, requires the BOG to establish a reasonable, phased-in implementation period based on resources available to serve students.
Funded program named “Student Success and Support Program.”

16. Overview of Bill Language
EC 78212:
Student Success & Support Program funding targeted to core matriculation services for the following:
Orientation services
Assessment
Counseling, advising, and other educational planning services
Provision of services through broad array of delivery mechanisms, guided by sound counseling practices and principles
Development of education plans leading to a course of study and guidance on course selection.

17. Overview of Bill Language
EC 78215:
Defines role of BOG in developing policies and processes for:
Requiring student participation in core services;
Exempting specific student groups; and,
Requiring an appeals process.
To ensure students are not unfairly impacted, delineates process the BOG will use to develop policies and requires the BOG to establish a reasonable, phased-in implementation period based on resources available to serve nonexempt students.

18. Overview of Bill Language
EC 78216:
Clarifies the use of existing matriculation funds for Student Success and Support Program services and BOG’s role in developing criteria for the funding formula.
Identifies some considerations for funding formula, including numbers of students served.

19. Overview of Bill Language
EC 78216(b)(4):
As a condition of receipt of funds, requires districts to implement common assessment (if using an assessment instrument for placement) and student success scorecard, once these are established by the BOG.
EC 78216(b)(5):
Provides BOG with the authority to fund other services, as funding allows.
EC 78216(c):
Delineates plan requirements

20. Overview of Bill Language: BOG Fee Waiver Conditions
EC 76300:
Places conditions on eligibility for BOG Fee Waiver. Students must meet academic and progress standards, as defined by the BOG;
The academic conditions would be phased in over a reasonable period of time as determined by the BOG.
Requires adequate and reasonable notification to students

21. Student Success Act of 2012 (SB 1456) Student Success & Support Program Planning & Implementation Timeline
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Implementation Year 3:
FY allocations based on year-end data reported
Legislative report due July 1, 2016
System-level Planning Year:
Implementation workgroups convened October 2012 to develop proposals for title 5 Matriculation revisions, new allocation formula, & revised MIS data elements & definitions
New program planning & budget process developed
SB 1456 effective January 1, 2013
District/College-Level Planning Year:
Develop program plans
Implement MIS changes & ensure accurate & complete data reporting
Allocations remain consistent as prior year, new formula not applied
Funding targeted to core services of orientation, assessment, counseling & advising, & other education planning services
District/College-Level Implementation Year 1:
Program plans & budgets submitted
Continue to ensure accurate & complete data reporting
Allocations remain consistent as prior year, new formula not applied
Legislative implementation report due July 1, 2014 (biannually thereafter)
Implementation Year 2:
FY allocations based on year-end data reported
Application of funding formula beginning this year

22. Student Success Act of 2012 (SB 1456) Student Success & Support Program Implementation Communication Plan
Board of Governors
Consultation Council
Stakeholder Input
Final draft proposals submitted for broader review & input
CSSO Workgroup
Matriculation Advisory Committee
Counseling Advisory Group
Implementation Workgroups develop draft proposals for input
Title 5 Revision Adhoc Workgroup
MIS & Allocation Formula Adhoc Workgroup
Student Equity Workgroup
Program Reporting Adhoc Workgroup
Student Services Categorical Input Workgroup
9/16/2018

23. Overview of Implementation Adhoc Workgroups
Chancellor’s Office Matriculation Regulations Revision Workgroup
Chancellor’s Office Student Success & Support Program MIS & Allocation Formula Workgroup
Student Equity Workgroup
Program Forms and Reporting Workgroup
Jan. 2013
Goal: The goal of the Chancellor’s Office Matriculation Regulations Revision Workgroup is to review existing title 5 matriculation related regulations and provide input into the development of a title 5 regulatory proposal that will align with, and implement, the provisions of the Student Success Act of 2012, Senate Bill (SB) 1456.
Workgroup Composition: to include: Chancellor’s Office Chair and Staff; Chief Student Services Officers (2); Matriculation Dean/Coordinators (5); Assessment (1); Chief Instructional Officers (1)
Admissions and Records (1); Academic Senate for California Community Colleges (2 counseling faculty); Career Technical Education (1); Student Senate for California Community Colleges (1);
Chief Executive Officer (1); Research (1)
 Total Membership: 16
Goal: The goal of the Chancellor’s Office MIS and Allocation Formula Workgroup is two-fold:
(1) To review existing MIS data elements and definitions related to matriculation services provided and reported by each district and consider revisions to improve the quality, consistency, and accuracy of data reported to the Chancellor’s Office; and,
(2) To develop a new funding formula consistent with the requirements and elements detailed in the Student Success Act of 2012, Senate Bill (SB) 1456.
Jan. 2013

24. Send Questions or Comments…
Any questions about today’s webinar or implementation of the new
Student Success Act of 2012,
please

25. For Additional Information & Updates

26. Thank YOU for joining us on this webinar

27. Questions?