1. UFS User Group November 16, 2016 Our call will begin shortly
*6 will mute your line
#6 to unmute your line

2. Welcome (Jill Helms)
UFS Cash Module Enhancement (Paul Pasco)
School Services: Commodity Inventory (Chris Reiter)
AP Dashboard – Invoice Search and AR Dashboard Demo (Bridget Jozwiak)
User Feedback & Open Forum

3. UFS Cash Module Enhancement
Revenue Accounting
UFS Cash Module Enhancement
We Heard You!
In Period 2, Revenue Accounting and the UFS Administration team launched UFS Cash Module enhancements to improve reporting accuracy. As you know, UFS is a manual process and has its limitations. The goal of this enhancement is to save time at the unit level by simplifying the entries of cashless activity. By simplifying this entry, reporting accuracy will improve and will ultimately save time!!
Simplify Cash Entry in Cash Module
Improves Financial Reporting
Leads to Time Savings

4. UFS Cash Module Enhancement
Revenue Accounting
UFS Cash Module Enhancement
Change # 1
Lockdown amount in Revenue Distribution Section that is automatically populated from Total Adjustment Section. Field will not be editable.
Change # 2
Register Model Worksheet will be able to used to create a row for
loads. This row will automatically populate to the Revenue
Distribution Section with an open field to record the load value.
Key Benefits
Simplify reporting of Adjustments
Improve accuracy of reporting
Non Editable Field
Specifically, the first change is related to adjustment activity that flows automatically from the Adjustment Tab directly into the Revenue Distribution section. Prior to enhancement the value that is populated to the Revenue Distribution section can be over-written, which can lead to mis-reporting. Now the value is locked down in the Revenue Distribution Section as a non-editable field.
The second change also occurs in the Revenue Distribution section. Prior to enhancement, a row needed to be manually added to the Revenue Distribution Section when card loads and activations needed to be reported. If this step was left out, it could lead to mis-reporting. Now a row for loads and activations can be inserted into the Register Model Worksheet. This will pre-populate a line in the Revenue Distribution section with the specific general ledger account number during the Cash Entry. This new line is where the load and activation amount is recorded.
Load Detail Pre-populated from Register Model Worksheet

5. UFS Cash Module Enhancement
Revenue Accounting
UFS Cash Module Enhancement
Change # 3
Users will not be able to use the same adjustment code in the Adjustments Tab.
Can’t Use the Same Adjustment Code
Can Use Same G/L Account
The third change no longer allows you to use the same adjustment code in the Adjustments tab. You still can use different adjustment codes with the same G/L account if you want to break out your activity to the same G/L account. Any adjustments with a G/L account will automatically flow to the Revenue Distribution screen as a locked line. If you have multiple adjustment lines to the same G/L account, they will roll up to one line in the Revenue Distribution section. This will help identify your different adjustment activity on your reports.
This simplification of steps will not only help in time savings during input, but will also help ensure accurate reporting which in turn will save time on financial review at the unit level.
Key Benefits
Easier to identify activity on reports
Improve accuracy of reporting

6. UFS Demo Demo using Corporate Services QAS
Show Register Model Worksheet setup
Can’t use same Adjustment Code
Can still use same G/L account
Show Revenue Distribution locked cell
Add revenue distribution line for deferred income load
Save worksheet
Show Cash Entry
Show revenue distribution line for deferred income load

7. Retail Cash Management Transmissions & Postings
Revenue Accounting
Contact List
Call the BSC at , Option 2, Option 1, Option 2
Retail Cash Management Transmissions & Postings
Halo Point of Sale
Audit
Deferred Income
Reporting –
Implementing SoGo - SoGoCashCard.USA.Sodexo.com
SoGo
Additional Contacts
Please feel free to contact Revenue Accounting if you have any questions or need assistance with setting up your Register Model Worksheets.

8. School Services: Commodity Inventory UFS User Group
November 2016

9. Commodity Inventory – Important Month End Details
The used and received less used stat lines are now superficial (you should correct them so people don’t get confused, but will not impact Sales or FC)
Only commodities received and the ending inventory will impact the commodities used under food cost on the Operating Statement. If your ending inventory isn’t correct, then you will need to correct on the change form under for the purchase value for processed commodities and for market value
All brown box, DOD, bonus commodities should have a purchase price of $0 and only the market value for the commodity amount. The processed items will have both purchase and market values and vary by product as to which one is higher.

10. Commodity Inventory – Important Month End Details
Verify Consolidated Commodity Report! Confirm your extending amounts are correct; Purchase Total and Ending Market Value

11. AP Dashboard Invoice Search and AR Dashboard UFS User Group
November 2016

12. Web UFS Training Update Progress
UFS MODULE
Content
Course Development
Course Review
Posted on Ingenium
Web UFS Introduction to Financial Rpt Module
Completed
Cash Module
Setting up Web UFS
Statistics
Billing- Non Contractual
Billing -Contractual, Credit Invoices, Memos
Schools – OSI, Meal Entry, Credit Memos
AP Invoices
Direct Pay
Petty Cash
Change Orders
Inventory
Transfers
Weekly Entries
Vending
WOR Process
Transmission
New Week Setup
Period/YR End Close
Unit Activities
As you can see, all training revisions have been completed and uploaded to the Ingenium site. We encourage you to go back and revisit this training suite, help us push this training to any new UFS users.
Once you have completed the Web UFS Introduction to Financial Reporting Module, you will gain access to the entire suite of Web UFS Financial Reporting Training. The cost has been reduced to $38 per user and if you have already registered you will not incur additional charges. If you would be interested in reviewing future training revisions please reach out to us through the UFS Administrator mailbox. We also want to thank any of our UFS User group who have participated in reviewing the revised modules in staging.

13. UFS Touchpoints
MySodexo is changing to a new, modern, updated look and feel! Launching UFS from MySodexo will look a little different on November 20, but the application launch process remains the same.
There will be no changes to the applications you currently use. Go live date is Sunday, November 20, at 9:00 am, ET. view the current MySodexo site for more details.

14. Questions