1. Dustin McDaniel – Athens Technical College
SAP rules in Banner.
That’s easy right?
9/16/2018
2016 GASFAA Conference

2. Maybe not so easy
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2016 GASFAA Conference

3. But it’s just 2.00 and 2/3rd pass rate and 150%
5 pages in the handbook featuring examples
34 Q&A’s on IFAP’s program integrity page
Complications for schools with different program levels/lengths
Creating custom academic plans
9/16/2018
2016 GASFAA Conference

4. What is your SAP policy? Do you use the minimum standards?
2.00 GPA
2/3rd pass rate
How do you treat withdrawals, repeat coursework, remedials, transfer credits, etc.?
Do you allow appeals? Academic plans? How do students get back in good standing?
9/16/2018
2016 GASFAA Conference

5. SAP at Athens Tech We calculate SAP at the end of each term
We allow a warning period
We allow for SAP appeals. Successful appeals get a probation term
We give students the option to go onto an academic plan if it will take them more than one semester to get back to good standing
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2016 GASFAA Conference

6. What can Banner do for you?
Check students for good standing each term
Check student’s adherence to their academic plan
Place student on warning or exclusion based on their individual circumstance
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2016 GASFAA Conference

7. Disclaimers
At this time, we do not allow SAP to “reset” with a program change.
This setup requires some communication with registration and whoever is in charge of your catalog.
150% is way more complicated than it needs to be especially for schools with multiple credential levels.
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2016 GASFAA Conference

8. SFACPLR
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2016 GASFAA Conference

9. RTVSAPR – Your SAP codes
Priority is VERY important!
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2016 GASFAA Conference

10. RORSTRF This must cover every scenario 9/16/2018
2016 GASFAA Conference

11. RORNYVD – Set up for academic plans
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2016 GASFAA Conference

12. ROANYUD
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2016 GASFAA Conference

13. RORRULE – Good standing
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2016 GASFAA Conference

14. RORRULE – Academic plan
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2016 GASFAA Conference

15. RORRULE – Academic Plan 150%
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2016 GASFAA Conference

16. RRORRULE – Exclusion 150%
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2016 GASFAA Conference

17. RORRULE - Warning
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2016 GASFAA Conference

18. RORSAPR
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2016 GASFAA Conference

19. There is still work to be done!!
Two Big Things
There is still work to be done!!
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2016 GASFAA Conference

20. Remedials
Remedials MAY be included in your quantitative measure. At ATC, we include remedials in attempted/passed hours.
You MUST include some way to track remedials for the qualitative measure
You MAY count remedials in the 150% max timeframe
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2016 GASFAA Conference

21. How we handle remedials
SQL
select distinct spriden_id, spriden_first_name, spriden_last_name, rorsapr_sapr_code from spriden, shrlgpa, shrtckg, rorenrl, rorsapr, sfrstcr, ssbsect where spriden_change_ind is null and spriden_pidm = shrlgpa_pidm and shrtckg_pidm = spriden_pidm and shrtckg_pidm = rorsapr_pidm and shrtckg_pidm = rorenrl_pidm and (shrtckg_grde_code_final in ('D*','F*','WP','WF') and shrtckg_term_code = and ssbsect_CRSE_NUMB LIKE '0%') and shrlgpa_hours_attempted > 0 and SHRLGPA_GPA_TYPE_IND = 'O' and shrlgpa_gpa >= 2.00 and shrlgpa_levl_code = 50 and (shrlgpa_hours_passed/shrlgpa_hours_attempted) > and rorsapr_user_id = 'DMCDANIEL' and rorsapr_term_code = and spriden_pidm = sfrstcr_pidm and ssbsect_crn = sfrstcr_crn and sfrstcr_term_code = shrtckg_term_code and ssbsect_term_code = shrtckg_term_code and RORSAPR_SAPR_CODE_CALC in ('R','W')
This report provides a list of students on warning or in good standing after SAP is run who did not successfully complete at least one remedial class the previous term. Since a passing grade is required to take the next course, we consider these student “not making SAP” for the qualitative measure
9/16/2018
2016 GASFAA Conference

22. The 150% conundrum
A student is ineligible when it becomes mathematically impossible for him to complete his program within 150% of its length if it is an undergraduate program…
Pg 1-10 of the FSA Handbook
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2016 GASFAA Conference

23. Where to start
SQL
SELECT DISTINCT SPRIDEN_ID, SPRIDEN_LAST_NAME, SPRIDEN_FIRST_NAME, sgbstdn_majr_code_1, SFRCPLR_PROGRAM_HOURS, shrlgpa_hours_attempted, rorenrl_finaid_credit_hr, rorsapr_sapr_code_calc, (shrlgpa_hours_attempted+rorenrl_finaid_credit_hr), (sfrcplr_program_hours)*1.5 FROM SPRIDEN, SGBSTDN, rorenrl, RORSAPr, shrlgpa, sfrcplr WHERE spriden_PIDM = ROrsapr_PIDM AND spriden_PIDM = sgbstdn_PIDM AND spriden_PIDM = rorenrl_PIDM AND spriden_PIDM = shrlgpa_PIDM AND sgbstdn_majr_code_1 = sfrcplr_majr_code_1 and spriden_change_ind is null and shrlgpa_gpa_type_ind = 'O' and shrlgpa_levl_code = 50 and rorenrl_term_code = and rorenrl_finaid_credit_hr > 0 and RORSAPR_TERM_CODE = and (shrlgpa_hours_attempted+rorenrl_finaid_credit_hr) >= (sfrcplr_program_hours)*1.25 and rorsapr_sapr_code_calc in ('R','W') and (sgbstdn_term_code_ctlg_1 <= sfrcplr_term_code_ctlg_end and sgbstdn_term_code_ctlg_1 >= sfrcplr_term_code_ctlg_start) and sgbstdn_term_code_eff = (select max(sgbstdn_term_code_eff) from saturn.sgbstdn where sgbstdn_pidm = spriden_pidm and sgbstdn_term_code_eff <= '&&term_code')
This report provides a list of students who are at 125% or more into their program of study. In practice, I would MINUS students who are on E SAP status (already over 150%). It is a manual process to look at these students…
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2016 GASFAA Conference

24. There is hope
Supposedly Degree Works is going to "talk to Banner" some day.
Banner has a forthcoming "Counts in program" field that might be useful
The tools needed to correctly track 150% with resetting programs is already there, but I’m still working on that.
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2016 GASFAA Conference

25. Questions?
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2016 GASFAA Conference