1. Budget Proposal Informational Meeting 2018

2. CONTACT INFORMATION
Rachel Hutson- SOFAC Student Specialist
Seamus Shannon- SOFAC Student Specialist -

3. GOALS
Understand the Student Involvement Fee, SOFAC process, and SOFAC timeline
Understand how to submit a budget proposal on CampusLINK
Have the tools and information necessary to complete the proposal
New this year: Budget proposals will be submitted on the SOFAC CampusLINK

4. WHAT IS SOFAC? SOFAC: Student Organization Funding Allocation Council
Funded by the Student Involvement Fee
$25 per student, per semester
30% of total revenue goes to SOFAC in order to be re-allocated to registered student organizations
Receives 30% of total revenue from SIF
Approximately $300,000 per fiscal year
Student member council votes on allocations to registered student organizations
Other 70% goes to SAC budget 
SOFAC funds are determined by enrollment, as enrollment increases SOFAC funds increase
Allocations are governed by students, if you'd like to be a part of the SOFAC team check your next Fall for application information

5. Mission of sofac
Primary Goal:  Allocate funds on an annual (fiscal year) basis
Primary Objective:  Assist registered student organizations with a monetary GRANT
Fiscal year means July 1st, 2018 to June 30th, 2019
SOFAC serves as a grant and cannot provide funding for all of an organization's needs

6. things TO NOTE
For more information on fundraising or co-sponsorships, Andrea Greer in the OSE
Your organization should still have a plan on how to fund events and other activities to supplement SOFAC funding if you do not get all that you request
Student organizations are ENCOURAGED to seek other sources for funding including fundraising and co-sponsorships
SOFAC funding DOES NOT and CANNOT fully fund an organization's initiative
Your organization should still be able to function without SOFAC funding

7. General Guidelines
Each organization may receive up to $4,000 annually!
We want to serve as a funding assistance, SOFAC is unable to fund an organization entirely.
We try our best to get every organization some funds. As more organizations submit budget proposals each year, the SOFAC funds will continue to run thinner.
Hosting an event/activity?  Share it with other Bears and make your events open and FREE!
Funding amount is dependent on SOFAC Guidelines and funding caps
SOFAC council votes on allocation amounts

8. SOFAC FUNDING PROCESS January- SOFAC Informational Meetings
February 1-16th- SOFAC Budget Proposals (for fiscal year: July 1, June 30, 2019) due at 5pm
March 27th- Award letters available on CampusLINK
April Payment Meetings: mandatory for organizations receiving funds
Previous award letters can be found under "Documents" tab on your organization's CampusLINK page
Each year several organizations forget to attend Payment Meeting and therefore lose funding..don't forget!!!

9. SOFAC ALLOWED/UNALLOWED EXPENSES
CAN FUND
CAN NOT FUND
Equipment Purchases
Association/Membership Fees
Transportation Expenses
Lodging
Entertainer/Speaker/other contracted fees
Conference Registration Fees
Facility Reservation Fees
DJ Services
Advertising/Marketing
Clothing items/uniforms for personal use
Decorations or supplies for decorations
Donations, gifts, awards and scholarships
Academic paper/presentations at conferences
Association membership dues for individuals
Food for organizations, events or individuals
Retreats
Equipment which would be considered a weapon or used for weaponry purposes
Advisor Expenses
Expenses to attend a career fair or interview for employment
Refer to handout
Keep this next to you when completing Budget Proposal

10. FUNDING CAPS Transportation Equipment Purchase
Airline Tickets:  $500 per person, per event; maximum of $3,000 per fiscal year
Vehicle Rental (up to 6 passengers):  $60 per day, per vehicle
Vehicle Rental (7-11 passengers):  $75 per day, per vehicle
Vehicle Rental (12+ passengers):  $100 per day, per vehicle
Bus Rental:  $1,500 per event; maximum of $3,000 per fiscal year
Train/Bus: $100 per person, per event
Parking: $10 per day, per vehicle
Taxi/Shuttle:  $75 per event; maximum of $300 per fiscal year
Gas (not allowed for personal vehicles):  $300 per event
Equipment Purchase
-maximum of $1,000 per fiscal year
Annual Association/Membership Fees
-Organization Fees only; individual fees shall be paid by individual members
-Maximum of $250 per fiscal year
Lodging​
-$50 per student, per night​
Speaker fees and honorariums/performers/pageants​
-$500 per request, per performer​
Conference Registration Fees​
-$300 per student, per event​
DJ Services​
-$400 per event; maximum of $800 per fiscal year​
Advertising​
-$40 per event; maximum of $300 per fiscal year
Refer to handout
Keep this next to you when completing Budget Proposal

11. SOFAC Budget Proposal Step By Step
Review as an organization your plans for the upcoming year-     July 1st, June 30th, 2019
If planning to travel: look up quotes for hotels, flights, car rental, etc.
If planning events: look up quotes for speaker fees, DJs, facility costs, etc.
Compile information onto the SOFAC Budget Proposal
Write detailed explanation as to the costs of each event and/or travel expense
Research prices prior to completing budget proposal
Note: write a detailed description as to how you came to the numbers you chose and details about your event. This helps the SOFAC council understand more thoroughly what you plan to do with the money

12. HOW TO SUBMIT a Proposal
Login to CampusLINK
Search for "SOFAC"
Scroll down to "Forms"
Click on "SOFAC Budget Proposal"
Read Instructions thoroughly
Select top 3 choices for Stipulation (mandatory community service on or off campus)
Download Budget Proposal
When you have completed the form, save on your device, and upload on form.
Click "Submit"
On-campus stipulations vary in hours
Off-campus stipulation must be 12 man-hours (explain 12 man hours)

13. Campuslink
SOFAC BUDGET PROPOSAL

14. Deadline: Friday, February 16th at 5pm

15. Questions?