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Budget Proposal Informational Meeting 2018
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CONTACT INFORMATION Rachel Hutson- SOFAC Student Specialist Seamus Shannon- SOFAC Student Specialist -
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GOALS Understand the Student Involvement Fee, SOFAC process, and SOFAC timeline Understand how to submit a budget proposal on CampusLINK Have the tools and information necessary to complete the proposal New this year: Budget proposals will be submitted on the SOFAC CampusLINK
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WHAT IS SOFAC? SOFAC: Student Organization Funding Allocation Council
Funded by the Student Involvement Fee $25 per student, per semester 30% of total revenue goes to SOFAC in order to be re-allocated to registered student organizations Receives 30% of total revenue from SIF Approximately $300,000 per fiscal year Student member council votes on allocations to registered student organizations Other 70% goes to SAC budget SOFAC funds are determined by enrollment, as enrollment increases SOFAC funds increase Allocations are governed by students, if you'd like to be a part of the SOFAC team check your next Fall for application information
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Mission of sofac Primary Goal: Allocate funds on an annual (fiscal year) basis Primary Objective: Assist registered student organizations with a monetary GRANT Fiscal year means July 1st, 2018 to June 30th, 2019 SOFAC serves as a grant and cannot provide funding for all of an organization's needs
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things TO NOTE For more information on fundraising or co-sponsorships, Andrea Greer in the OSE Your organization should still have a plan on how to fund events and other activities to supplement SOFAC funding if you do not get all that you request Student organizations are ENCOURAGED to seek other sources for funding including fundraising and co-sponsorships SOFAC funding DOES NOT and CANNOT fully fund an organization's initiative Your organization should still be able to function without SOFAC funding
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General Guidelines Each organization may receive up to $4,000 annually! We want to serve as a funding assistance, SOFAC is unable to fund an organization entirely. We try our best to get every organization some funds. As more organizations submit budget proposals each year, the SOFAC funds will continue to run thinner. Hosting an event/activity? Share it with other Bears and make your events open and FREE! Funding amount is dependent on SOFAC Guidelines and funding caps SOFAC council votes on allocation amounts
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SOFAC FUNDING PROCESS January- SOFAC Informational Meetings
February 1-16th- SOFAC Budget Proposals (for fiscal year: July 1, June 30, 2019) due at 5pm March 27th- Award letters available on CampusLINK April Payment Meetings: mandatory for organizations receiving funds Previous award letters can be found under "Documents" tab on your organization's CampusLINK page Each year several organizations forget to attend Payment Meeting and therefore lose funding..don't forget!!!
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SOFAC ALLOWED/UNALLOWED EXPENSES
CAN FUND CAN NOT FUND Equipment Purchases Association/Membership Fees Transportation Expenses Lodging Entertainer/Speaker/other contracted fees Conference Registration Fees Facility Reservation Fees DJ Services Advertising/Marketing Clothing items/uniforms for personal use Decorations or supplies for decorations Donations, gifts, awards and scholarships Academic paper/presentations at conferences Association membership dues for individuals Food for organizations, events or individuals Retreats Equipment which would be considered a weapon or used for weaponry purposes Advisor Expenses Expenses to attend a career fair or interview for employment Refer to handout Keep this next to you when completing Budget Proposal
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FUNDING CAPS Transportation Equipment Purchase
Airline Tickets: $500 per person, per event; maximum of $3,000 per fiscal year Vehicle Rental (up to 6 passengers): $60 per day, per vehicle Vehicle Rental (7-11 passengers): $75 per day, per vehicle Vehicle Rental (12+ passengers): $100 per day, per vehicle Bus Rental: $1,500 per event; maximum of $3,000 per fiscal year Train/Bus: $100 per person, per event Parking: $10 per day, per vehicle Taxi/Shuttle: $75 per event; maximum of $300 per fiscal year Gas (not allowed for personal vehicles): $300 per event Equipment Purchase -maximum of $1,000 per fiscal year Annual Association/Membership Fees -Organization Fees only; individual fees shall be paid by individual members -Maximum of $250 per fiscal year Lodging -$50 per student, per night Speaker fees and honorariums/performers/pageants -$500 per request, per performer Conference Registration Fees -$300 per student, per event DJ Services -$400 per event; maximum of $800 per fiscal year Advertising -$40 per event; maximum of $300 per fiscal year Refer to handout Keep this next to you when completing Budget Proposal
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SOFAC Budget Proposal Step By Step
Review as an organization your plans for the upcoming year- July 1st, June 30th, 2019 If planning to travel: look up quotes for hotels, flights, car rental, etc. If planning events: look up quotes for speaker fees, DJs, facility costs, etc. Compile information onto the SOFAC Budget Proposal Write detailed explanation as to the costs of each event and/or travel expense Research prices prior to completing budget proposal Note: write a detailed description as to how you came to the numbers you chose and details about your event. This helps the SOFAC council understand more thoroughly what you plan to do with the money
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HOW TO SUBMIT a Proposal
Login to CampusLINK Search for "SOFAC" Scroll down to "Forms" Click on "SOFAC Budget Proposal" Read Instructions thoroughly Select top 3 choices for Stipulation (mandatory community service on or off campus) Download Budget Proposal When you have completed the form, save on your device, and upload on form. Click "Submit" On-campus stipulations vary in hours Off-campus stipulation must be 12 man-hours (explain 12 man hours)
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Campuslink SOFAC BUDGET PROPOSAL
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Deadline: Friday, February 16th at 5pm
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Questions?
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