1. TELPAS PROCEDURES AND SECURITY

2. This training does not replace your responsibility to read and follow all manuals and supplements

3. Security Training Modules
Web-based Texas Test Administrator Online Training Modules
All three modules must be completed by certified campus personnel by the start of the testing window.

4. It’s the law!
Procedures for maintaining the security and confidentiality of assessments are specified in the Test Security Supplement, the District and Campus Coordinator Manual, and in the appropriate test administration materials. This training does not replace your responsibility to read and comply with all manuals.

5. PRINCIPAL’S RESPONSIBILITIES
Receive annual training in test security & administration procedures
Ensure that test security is maintained
Oversee the implementation of the test administration process as stated in the District and Campus Coordinator Manual (DCCM), test administrator manuals and Security Supplement
Establish in conjunction with the CTC, test administration processes specific to the campus
Oversee the training of campus personnel in cooperation with the CTC
Report any suspected violation of test security to the DTC

6. The following govern test security
General Security Information
The following govern test security
Texas Education Code (TEC) Chapter 39, Subchapter B
Texas Administrative Code (TAC) 19 Subchapter 101,
Assessment
Family Educational Rights and Privacy Act of 1974
(FERPA)
Texas Penal Code Tampering

7. Penalties for Prohibited Conduct
Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term
Issuance of an inscribed or non-inscribed reprimand
Suspension of a Texas educator certificate for a set term; or
Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently
Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ , Section of the Texas Government Code, and Section of the Texas Penal Code.
SBEC may take any of the above action if a educator fails to cooperate with TEA in an investigation

8. What is NOT active monitoring?
Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the students during testing.
Examples include:
Working on the computer, using cell phones, or checking
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test administrator in the room
Leaving students unattended during meals or breaks

9. Secure TELPAS Information
Content of the online tests are secure and confidentiality must be maintained
Student Test Tickets are to be kept secure
All student data in the TELPAS system or entered into the system is confidential
Passwords and user IDs are secure and should be kept confidential. DO NOT SHARE!
Student Writing Collections and ratings are secure materials
All student scratch paper must be collected and destroyed after the completion of the test

10. Secure TELPAS Information
There is no collaboration allowed during the calibration sets
Scratch paper and/or notes must be collected and destroyed after the completion of each calibration set
Sign in sheets must be collected and turned in as part of the Required Documentation for TELPAS

11. BEFORE Testing
Emphasize the importance of reading all manuals and attending training
Account for all test material
Designate an area with limited access to store testing materials (includes collections and tickets)
Verify the accuracy of student information
Verify testing requirements for students receiving accommodations
Verify the accuracy of test exclusions and exceptions

12. DURING Testing
Ensure each student receives the correct assessment level and testing ticket
Emphasize and verify active monitoring (test monitoring logs)
Ensure only trained test administrators are allowed to serve as relief personnel
Ensure all testing personnel understand that they may NOT: - provide assistance - view the tests without authorization - discuss confidential student information - check for strategies

13. AFTER Testing No unauthorized viewing (only TEA may permit)
No scoring of student responses
Shred student test tickets, scratch paper or reference material that has been written on
No discussion of confidential student information
Account for all test materials
Ensure an answer document has been submitted for all students that tested
Ensure all transcriptions from paper to online
are to the correct student and complete

14. Testing Irregularities
Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities The following are viewed as a “procedural” irregularity - improper accounting of secure materials - eligibility error - monitoring error - accommodation error - test procedural error

15. Testing Irregularities
Serious Examples
Directly or indirectly assisting students with responses to test questions
Tampering with student responses
Viewing secure content unless specifically authorized
Discussing or disclosing secure test content or student responses
Formally or informally scoring student tests
Duplicating or recording test content
Falsifying TELPAS holistic ratings or STAAR Alternate 2 student responses
Fraudulently exempting or preventing a student from participating in the administration of a required state assessment
Receiving or providing unallowable assistance during the TELPAS calibration activities
Encouraging or assisting an individual to engage in the conduct described above
Failing to report to an appropriate authority any of the above
DCCM O-19 to O-28

16. Assess the situation, investigate and contact the DTC
Reporting Irregularities
A test irregularity is reported to you
Do not discuss with anyone until cleared by the DTC
Remain calm and contact the CTC
Assess the situation, investigate and contact the DTC
CTCs will scan statements and incident form to the DTC by the end of the day the incident occurred
CTCs will obtain the facts, secure any evidence and determine the necessary steps
If the irregularity is ruled an incident obtain statements, fill out incident form and submit both to the DTC
Statements must be typed, dated and signed
Testing binders are kept on campus for 5 years and are TEA auditable
Follow up with an action plan to correct the error
Include a Plan of Action. Refer to District Plan of Action
Keep a copy of the incident form and statements in your testing binder

17. Reporting & Documentation
If You become aware of any irregularities, the CTC must contact the DTC immediately with the who, when, where, what and why.
If the irregularity is deemed an incident the following documentation is required:
Incident report including a plan of action (local form and district plan of action)
Signed statement(s) from individual(s) involved (typed, printed and signed name, role during testing, and dated)
Statements will not include names or IDs of students
The local disciplinary referral form used to report disciplinary
actions taken against students for cheating, cell phone issues or
disruptions

18. Security Oaths
TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test
A person who has several roles during TELPAS testing must sign all oaths that apply to their role(s) (Test Administrator, Rater, Verifier, etc)
The ability to view a test booklet for transcribing requires additional training and completion of the addition information on the oath

19. Security Oaths
Test Administrator- signed after training and prior to administrating the test
TELPAS oaths- signed on the appropriate campus if applicable for each role
NEW TELPAS Calibration Proctor Oath

20. Security Oaths
Initial each line
Sign and clearly print name

21. What is TELPAS?
TELPAS is an assessment program for students in Texas Public schools who are learning the English language. TELPAS stands for the Texas English Language Proficiency Assessment System.
TEA developed TELPAS to meet state and federal testing requirements. Texas assess English language learners annually in listening, speaking, reading, and writing.
All current LEP Students K-12 (including denials) must be assessed in TELPAS annually.
ARDCs in conjunction with LPAC may determine that a student receiving Special Education services should not be tested in one or more domains.

22. TELPAS Acronyms
ELPS – English Language Proficiency Standards. – Federally required instructional standards designed to ensure that ELLs are taught the academic English they need for school purposes.
PLDs – Proficiency Level Descriptors – Rubrics teachers use to determine students’ English language proficiency for ongoing formative assessments and the spring TELPAS administration.
6 sets of PLDs
Listening Grades K–12
Speaking Grades K–12
Reading Grades K–1
Grades 2–12
Writing Grades K–1
Beginning, Intermediate, Advanced, & Advanced High

23. TELPAS Spring Dates
Date
Activity
Jan 10
Assembling and Verifying Grades 2–12 Writing Collections course available
Jan 26
Online basic training courses for new K–1 and 2–12 raters available
Feb 9
End date for training raters and verifiers on administration procedures
Feb 12
Calibration window opens for new and returning raters
Earliest eligibility date for TELPAS writing samples
Feb 26–Mar 29
TELPAS assessment window
Important to Note: TELPAS data verification must be conducted within the assessment window. There will not be a separate data verification window.

24. CTC Responsibilities Read and adhere to all manuals
Attend required coordinator training sessions
CTC and campus principal are responsible for test security and confidentiality on the campus
Supervise and actively monitor testing
Be the campus contact for all questions about testing
Report testing irregularities and security violations immediately to the district testing coordinator
Compile required documentation and turn in to testing office

25. CTC Responsibilities
Identify and train a writing collection verifier(s)
Identify and train Raters
Identify and train Online Test Administrators
Ensure computers are working, headsets are available for teacher calibration sessions and student online testing
Ensure that all students are identified and tested
Oversee the implementation of validity and reliability
Coordinate collaborations of inputting student ratings

26. CTC Responsibilities for Training Raters
Identify Raters and the type of online training they need to complete and for which grade cluster
Ensure Raters understand the importance of being properly trained on the holistic rating process
Ensure Raters have obtained access to the online training site for TELPAS
Monitor that all Raters complete their training requirements and calibration is completed in a monitored session

27. TELPAS Online Training and Calibration

28. TELPAS Holistic Rating Training – NEW This Year
The Grades 2-12 Online Basic Training Course and calibration activities will now only include the domain of writing.
A separate holistically-rated listening and speaking rater training will be available for the rare circumstances in which a student can’t access the online listening and speaking assessment.
Each training course will now have a practice activity outside of the modules.
After completing the modules and practice activities, certificates of completion will be available to print in the scoring summary tab. Testing coordinators will no longer need to print certificates.

29. Two Types of Training
Online basic training course This course is for new raters and raters that have not completed calibration in the last three school years. It provides instruction on using the PLD rubrics and gives raters practice rating students. There are separate courses for K–1 and 2–12.
Online calibration This is for all raters. Raters use the PLDs to rate students. Raters have two opportunities to calibrate on assigned grade cluster.

30. When and where do raters take the online basic training course?
Depending on campus arrangements, raters may either complete the online basic training course during school hours, after school, or on weekends.
The online training system allows raters to access the training from any computer that meets the minimum system requirements.
It is a violation of state assessment procedures to record, discuss, or share answers to the rating practice and calibration activities. Prior to creating a TELPAS Online Training Center account, raters are required to read an online statement and affirm that they will complete the rating activities independently.
It is a violation of state assessment procedures to record, discuss, or share
answers to the rating practice and calibration activities. Prior to creating a TELPAS Online Training Center account, raters are required to read an online statement and affirm that they will complete the rating activities independently.

31. When and where do raters complete calibration?
Both new and returning raters must complete calibration in a monitored setting.
Monitored calibration sessions may take place during the school day, after school, or as part of professional development. Most raters will need 1 to 2 hours to complete a calibration set.
It is a violation of state assessment procedures to record, discuss, or share answers to the rating practice and calibration activities. Prior to creating a TELPAS Online Training Center account, raters are required to read an online statement and affirm that they will complete the rating activities independently.
It is a violation of state assessment procedures to record, discuss, or share
answers to the rating practice and calibration activities. Prior to creating a TELPAS Online Training Center account, raters are required to read an online statement and affirm that they will complete the rating activities independently.

32. Planning Calibration Sessions
A trained proctor must actively monitor each session
Sign In sheets will be required
A daily passcode must be used for raters to access the calibration set
Raters must complete a calibration set once it has started

33. Planning Calibration Sessions
Raters are allowed to use their TELPAS Rater Manual and/or a copy of the PLDs without notes
Raters will need headsets
Scratch paper may also be used but must be turned in and destroyed after the session
There is NO collaboration allowed during the calibration sessions
Campuses must plan multiple calibration sessions in case raters need the 2nd opportunity
Supplemental support is available upon request from the ELL department

34. Login Info
Make Sure to scroll down to the bottom of the page to find the log in link.

35. Pearson Access Next

36. TELPAS Online Training Center Log In/Sign Up
Verify computers and devices meet the minimum system requirements for the Online Training Center.
Enable pop-ups if pages do not load correctly.
TexasAssessment.com/TELPASTrainingCenter

37. Create Account
Coordinators will receive a keyword for users to create an account.
All fields are required. Check box for Rater Agreement and click the Submit button.

38. Educator Homepage

39. Choose Your Training
Raters must know their assigned grade cluster to select the appropriate online training.
Raters should consult with their campus coordinator if they are unsure of their training requirements.

40. Holistically Rated Listening and Speaking Training
TEA approval required to holistically rate a student in listening and speaking.
Passcode will be provided with TEA approval.
Specific instructions and the request form can be found on TEA’s District and Campus Coordinator Manual Resources webpage.

41. Writing Training Course

42. Listening and Speaking Course

43. Sufficient Calibration
For K–1, each set contains ten students to be rated. Raters must rate at least 70 percent of the students correctly.
For 2–12 grade clusters, each set contains ten writing collections to be rated. Raters must rate at least 70 percent of the collections correctly.
For 2-12 listening and speaking, each set contains six students to be rated. Raters must rate at least 67 percent of the collections correctly.

44. Review Calibration Set and Submit for Scoring

45. Scoring Summary
Sample scoring summary. This is where raters will be able to print their certificates. They will also be able to send their certificate to their address.
As a reminder, a rater’s training history will not be kept in the TELPAS Online Training Center. Raters will create a new account in the TELPAS Online Training Center each year. Accounts and certificates will be purged from the training site at the end of each training window. It is important for raters to keep their training certificates and submit copies to testing coordinators as proof of completed training.

46. Online Training and Calibration
Calibration must be completed in a monitored setting (sign in and seating charts required).
Raters have two opportunities to calibrate.
For grades 2-12, raters will calibrate only on the domain of writing.
Local procedures must be established for verifying the completion of online courses and calibration activities.
The TELPAS Online Training Center does not save training histories or certificates. Accounts and certificates will be purged from training site at the end of each training window.
Raters need to print and retain a copy of their training and calibration certificates. Certificates are also ed to raters upon course completion and successful calibration.
Make sure you can find the past certificates in previous years binders. Otherwise teachers will need to provide a copy or re-do the online courses.

47. Monitored Calibration Sessions
All raters must receive administration procedures training prior to attending a calibration session and must have a signed oath on file. A roster of participants in each session will be maintained (sign in sheet).
Raters will be given a passcode by the session proctor in order to access calibration.
Raters may use their TELPAS Rater Manual (must be a clean copy) or a copy of the PLDs.
Notes taken during calibration should be done on scratch paper. The scratch paper must be turned in to the proctor at the end of the calibration session and then shredded. Please account for all scratch paper before and after testing.
Raters will need to complete calibration activities individually within the monitored group session. Therefore, the use of headphones is required.
Passcodes change daily. Session proctors should ensure they have the correct passcode before beginning a monitored session.

48. Monitored Calibration Sessions
Raters must begin calibration with set 1. If successful, a certificate will be available in the scoring summary tab of the TELPAS Online Training Center. The certificate should be printed and turned in to the proctor.
If raters are unsuccessful on set 1, they will be notified by the testing coordinator when a monitored session for set 2 will be held. Raters may not take both sets in the same day.
After completing a calibration set, raters immediately see their results and annotations explaining the correct ratings.
Raters will need 1-2 hours to complete a calibration set. Raters must finish a calibration set once it is started. They will not be able to save their progress and return later to complete the set.
The TELPAS Online Training Center will not maintain training histories from year to year. Raters may print and keep a copy of their certificate as proof of successful calibration.

49. What happens if a rater is unsuccessful in calibrating?
CTC will document the score of the calibration and assign an additional qualified rater
Rater will still rate students of record
The additional qualified rater will also rate the students
Both raters must sign the Rating Roster
Individuals are not authorized to serve as raters unless they complete all required training components.

50. Recap of Calibration Process
Calibration is conducted in monitored sessions. Raters can get a clean copy of PLDs
A passcode is required to access calibration.
There are 2 calibration sets.
Raters who successfully calibrate on set 1 are done.
Raters who don’t successfully calibrate on set 1 must complete set 2.
Certificates must be printed and turned in to the proctor.
After completing the modules and practice activities for the K-1 or 2-12 online basic training course or the Assembling and Verifying Writing Collections course, a certificate of completion will be available in the scoring summary tab of the TELPAS online training center.
After you have successfully calibrated, go to the scoring summary tab of the TELPAS Online Training Center to access a certificate. Print a copy and turn it in to the session proctor.

51. Rater Credentials Each teacher selected to rate an ELL must;
have the student in class
be knowledgeable about the student’s ability to use English in instructional and informal settings for K-1
hold valid education credentials such as a teacher certificate or permit
be appropriately trained, as required by TEA
rate the student in all eligible language domains
May included bilingual, ESL/ELL, general ed. SPED, G/T and teachers of enrichment subjects.
A kindergarten or 1st grade student’s rater must rate the student in all domains for which the student is eligible. It is not permitted for a student to have one rater for some domains and another rater for other domains.

52. Rater Responsibilities
Attend training on administrative procedures
Obtain access to online training site for TELPAS
Complete holistic rating training requirements (online calibration sets)
Print Certificate of Completion and turn in to CTC
Assemble and verify student writing collections

53. Rater Responsibilities
Rate writing collection and the listening & speaking domains
Complete required documentation
Maintain security and confidentiality of student writing collections and ratings
Collaborate with CTC to input student ratings
Report test irregularities
Sign all oaths

54. New and Returning Rater Definitions for K–1 and 2–12
Campuses may, at their discretion, require a returning rater to complete the online basic training course prior to online calibration.
Returning raters that have not successfully completed calibration activities within the last three school years are required to complete the online basic training course before calibrating.

55. Holistic Rating Training

56. Raters with Students in Multiple Grade Clusters within Grades 2–12
Raters are required to train and calibrate in the cluster in which they have the most ELLs.
As a best practice, these raters should also review online basic training course practice activities in the additional cluster(s).
Grade Clusters
Grades K–1 Grade 2
Grades 3–5
Grades 6–8
Grades 9–12
Example: A grade 2–5 ESL teacher has most of her ELLs in grade 3. She must complete training course and calibration in grades 3–5. As a best practice, she should review the online practice activities for grade 2 to check her readiness to apply the rubrics appropriately.

57. Raters with Students in Multiple Grade Clusters that Include Grades K–1
Because of differences in the instructional content and rating rubrics, these raters must complete training and calibration for K–1 and at least one other cluster in 2–12.
Raters with more than one additional cluster should train in the cluster in which they have the most ELLs.
As a best practice, these raters should also review online basic training course practice activities in the additional cluster(s).
Example: A grade 1–3 ESL teacher has most of his ELLs in grade 2. He must complete training course and calibration in grades K–1 and 2. As a best practice, he should review the online practice activities for grades 3–5 to check his readiness to apply the rubrics appropriately for his 3rd grade students.

58. TELPAS 2017 Reading Released Tests
The 2017 TELPAS Reading Tests for Grades 2-12 have been released and posted in the Related Webpages section on the TELPAS Resources page at

59. Tutorials
Update
New TELPAS tutorials have been released in November. They are redesigned to assist students with the functionality of the TELPAS online testing interface. The tutorials can be found in the Related Webpages section on the TELPAS Resources page at

60. TELPAS Grade Clusters Reading Test Listening & speaking TEST* Grade 2
Grades 4-5
Grades 6-7
Grades 8-9
Grades 10-12
Grades 2-3
Grades 4-5
Grades 6-8
Grades 9-12
*The listening and speaking test is one test, not two separate tests.
DO NOT FOR GET TO INCLUDED YOUR DENIALS!

61. Exceptions
In rare cases, it may be necessary for the ARD committee, in conjunction with the LPAC, to determine that an ELL receiving special education services should not be assessed in reading, writing, listening, and/ or speaking for reasons associated with the student’s particular disability.
Participation must be considered on a domain-by-domain basis.
The reason for not assessing the student must be well-supported and documented in the student’s IEP by the ARD committee and the student’s permanent record file by the LPAC.
An ELL from another Texas school district, state, or country who enrolls on or after the first day of the TELPAS testing window will not be assessed by the receiving district in the holistically-rated domains.
Newly enrolled students in grades 2-12 are required to take the TELPAS online tests.

62. https://tea.texas.gov/student.assessment/accommodations/
Paper Reading Test or Holistically-Rated Listening and Speaking Assessments
In rare cases, a student may require an accommodation that requires a paper administration of the TELPAS online reading test. Paper administrations of the TELPAS online reading test must be approved by TEA.
For a student that cannot be assessed with the TELPAS online listening and speaking assessments, the student will need to be holistically rated in listening and speaking which will also need to be approved by TEA.
Special request must be received by TEA ONE WEEK PRIOR to the window opening.
Specific instructions and the request form can be found on TEA’s District and Campus Coordinator Manual Resources webpage.

63. Collection window opens February 12 and closes February 26
TELPAS Writing
Collection window opens February 12 and closes February 26

64. Assembling the Writing Collection
K-12th teachers will collect writing samples during the window and turn in to the CTC (K-1 collect 3 only)
Writing collections and ratings are considered to be secure materials
Writing Sample Collection window is February 12 – February 26
All Writing Sample Collections must be returned to the CTC by February 26
Must follow the guidelines for collecting writing samples

65. Writing Collection
Raters assemble a collection of each student’s writing from a variety of content areas
A rater bases a student’s English writing proficiency rating solely on the content of their writing collection
Reminder: The characteristics you
consider must come from the PLDs. 65

66. Goal in Assembling Writing Collections
To make sure the collections portray the students’ overall English language writing proficiency
Important!

67. Some Eligible Types of Writing
Basic descriptive writing on a personal/familiar topic
Writing about a familiar process
Writing that elicits use of past tense
Personal narratives and reflective pieces
Expository and other extended writing on a topic from language arts
Expository or procedural writing from science, mathematics, and social studies

68. TELPAS Writing Samples
TELPAS writing samples included in the collections should be taken from authentic classroom activities grounded in content area TEKS and ELPS.
Collections should contain some papers in which students showcase English they know and feel comfortable using.
Collections should also include papers in which students are stretched and pushed beyond their comfort zone so the collection shows that a student has not yet reached the next level (the student is beginning but not yet intermediate, intermediate but not yet advanced, advanced but not yet advanced high).

69. Samples Required
At least 5 total samples are required in each collection.
Strive to gather more than 5 writing samples for each student
In each collection there must be
- at least 1 writing sample that elicits the use of past tense
- collection must contain at least 2 writing samples from a combination the content areas of math, science, or social studies

70. Tips
Build writing collections that have a balance of writing from language arts and other core content areas
Collections should show what the student knows and can do as well as what the student struggles with in second language acquisition
Remember, build the collections to portray the student’s overall ability to communicate in writing in English

71. Papers Not to Include Papers containing copied language
Papers in which student relies heavily on resources (dictionary, thesaurus, etc.)
Papers showing teacher comments and corrections
Worksheets and question-answer assignments
Papers that have been polished through editing with help from peers or teachers
Papers written primarily in student’s native language
Papers that are brief, incomplete, or rushed
The types of papers shown on the slide should be avoided because they interfere with the ability to measure the student’s overall English language writing proficiency.
Copied language: It is normal and appropriate for students to refer to instructional materials when writing during content area instruction. Copied language becomes a problem when students copy sentences or paragraphs from instructional resources rather than expressing and connecting ideas themselves using their own words.
Heavy reliance on dictionaries and thesauruses: Use of a dictionary or thesaurus is a normal and appropriate instructional practice, and these resources are real-world tools. Teachers should not include a writing sample if the student relied so heavily on dictionaries or other resources that it obscures the ability to portray the student’s overall English language writing proficiency across the samples. Software that suggests ways to correct misspelled words and/or improve other elements of writing should not be used.
Brief, incomplete or rushed papers: A student’s English language proficiency level should be considered when determining whether papers are too brief or incomplete. It is expected that the limited English of beginning students will cause some writing to be brief. Students should be given plenty of time to complete writing assignments.

72. Verifier Responsibilities
Attend training on administrative procedures
Obtain access to TELPAS Online Training Center
Complete online training “Assembling and Verifying Writing Collections” and print certificate of completion
Verify student writing collections in accordance with the checklist
Complete verifying of the writing collection and return to CTC (Feb 28-Mar 2)
Sign Oath
Verifier cannot be a TELPAS Rater or the CTC

73. Verifiers Responsibilities
The writing collection verifier must complete the verification checklist to ensure that;
Each collection contains at least five total writing samples
Each writing collection includes at least two academic writing samples from mathematics, science, or social studies
All writing samples included the student’s name and date
No samples come from before February 12, 2018
No papers showing teacher corrections are included
No worksheets or questions-answer assignments are included, and
Each collection includes samples written primarily in English
Collections that do not meet the requirements will be returned to the rater.
Note: The rater is responsible for the assembling of the writing collections according to criteria in the TELPAS manual. The rater, not the verifier, is solely responsible for ensuring writing samples are correct.

74. Online Training- Verifiers
Verifiers need to create an account in the TELPAS Online Training Center

75. Spring 2018
Spring 2018

76. Rating Students
Raters should review pages in Rater Manual prior to rating students in each domain (writing, & if needed listening & speaking)
CTCs will return the Writing Collection to the Raters during the Rating Window March 5 – March 23
Raters must use the District required Rating Roster form to indicate the student’s rating
While rating students, Raters must refer to the PLDs (Proficiency Level Descriptors) pages in Rater Manual
Rating Roster must be signed by Rater, Additional Rater (if needed) Teacher Collaborator(s) and Campus Principal
All student ratings and Writing Collections must be returned to the CTC by March 23

77. Rating Roster
An Additional Rater is required if the Rater did not pass the Calibration set with at least a 70% (K-1) or 70% (2-12) after the 2nd attempt
There must be teacher collaboration on ratings as part of the Validity & Reliability process

78. Validity and Reliability
TEA requires districts to implement one or more rating support and verification procedures for every campus with TELPAS-rated students
SAISD has developed a TELPAS validity and reliability plan that meets TEA requirements
Campus testing coordinators will submit required documents to the DTC by the deadline, in order to comply with the district validity and reliability plan
An internal audit will be conducted by the DTC in conjunction with the ELL Department

79. SAISD TELPAS Validity and Reliability Procedures
For writing– grades 2-12:
5% of all writing collections will be randomly pulled for assembly verification by the campus testing coordinator
Qualified raters will collaborate with other qualified raters in determining the ratings in the writing collections for students in grades 2-12 and obtained signatures on the Rating Roster. Each rater will do this with 10% of their assigned students.
K-1 raters will collaborate with other teachers in determining the ratings in the speaking and listening domains and obtained signatures on the Rating Roster. Each rater will do this with 10% of their assigned students.

80. Validity & Reliability Form

81. Principal Responsibilities
The campus principal has full oversight of the test administration to include but not limited to campus logistics, scheduling, training, security & confidentiality.
The principal plays a key role in ensuring holistic rating accuracy by reviewing and signing each rater’s Student Rating Roster prior to the final verification of student data.

82. Administering the Online Tests

83. TELPAS Online
TELPAS Reading and Listening/Speaking is an online assessment
Administered to all LEP students 2nd-12th (including denials)
No test booklets or answer documents
(unless there is a special circumstance- must request through the Testing Office)
All students must be tested within the testing window

84. Online Test Window By March 29, 2018
CTCs must ensure all ratings, demographic information (including Years in US Schools), special circumstance information and score codes have been entered
WHO
WHEN
Grades 2-12
February 26 to March 29
Make ups
February 27 to March 29

85. TELPAS Online Make-Ups
All students must be assessed within the assessment window
If a student is absent the day you have them scheduled to take TELPAS online ensure that they make-up the assessment(s) within the TELPAS window
The TEA expectation is that we test every eligible student within the TELPAS assessment window

86. Tutorials to Prepare Students for online TELPAS
Students are required to have seen and complete a tutorial prior to testing (not the day of testing)
Tutorials are about how to use the online interface functions not necessary the type of test questions
Keep a student roster for documentation of the tutorials

87. TELPAS Online Training
Online Test Administrators must be trained and sign their specific oath
Test administrator MUST read the TELPAS Online Test Administrator Manual
Test administrators must be trained by February 23

88. Online Test Administrator Responsibilities
Guide students through starting the online test
Maintain test security and confidentiality
Manage breaks /interruptions
Attend training and sign oath
Ensure proper test procedures
Start & monitor test sessions
Read manual and be familiar with test directions
Online Test Administrator can be:
Rater
Certified Teacher

89. Testing Environment
At least one trained administrator for every 30 students
Computer monitors prepared to discourage students from viewing each other’s monitor and minimizing noise
Bulletin boards and instructional displays that might aid students during testing must be removed or covered
The testing room should be quiet, well lighted, comfortable, with enough space to work (will other students talking affect testing)
“Testing-Do Not Disturb” sign must be posted
TAs must actively monitor

90. Testing Procedures
Seating chart is completed to include students’ names, locations, and test administrator information
The tests are untimed
Work stations are cleared of books and other materials
Student MUST remain seated and no talking while testing
Each student must be allowed to work at his or her individual speed
NO reference materials are allowed

91. Testing Procedures
Allowed to use scratch paper, but all scratch paper must be turned in to the CTC after testing
Active monitoring during the test session
After students have finished, they may read or leave the room
BEFORE allowing a student to leave, the test administrator must ensure the student’s test is in “Submitted” status
IMMEDIATELY after testing, turn in all test materials and sign the bottom portion of the reading test administrator oath

92. Student Test Tickets Student Test Tickets are confidential
Test tickets are considered secure material

93. Starting a Test
A test session MUST be started before any students can log in to TestNav and begin the test.
A test session does not start until the TEST ADMINISTRATOR clicks the Start button on the Students in Session screen and unlocks each students test.

94. Launching the Test Login to computers using the testing login
Before students can begin the test, TestNav must be launched on each student’s computer
The student’s login ID and test code found on each Student Test Ticket MUST be entered by the student
Directions for test administrations start on page 31

95. Monitoring Sessions

96. Resuming a Student’s Test
If a student exits TestNav--- CTCs…
Return to Students in Session screen and select the checkbox next to that student’s name
A resume checkbox is only available if that student’s status is Started, Exited, or Resume
Click the Resume Test button to resume all students you checked
Students launch TestNav and login using same Login ID and code from Test Tickets

97. Stopping a Session CTCs will need to complete the following
Ensure each student’s status is Completed or Marked Complete on the Session Details screen
Click the Stop button to stop the test session
Call us if you have questions/concerns

98. Listening and Speaking Headset Test – TestNav App
With TestNav installed, you can run a quick TELPAS Listening & Speaking Headset Test by selecting the Practice Tests link on the TestNav Sign In screen.

99. TELPAS Grades 2-12 Listening and Speaking

100. 2018 TELPAS Listening, Grades 2-12
For listening items, the text of the stimulus and/or prompt is not available on screen.
To interact with online listening items, students will be using “click on the correct answer” and drag-and-drop functionalities, as well as responding to multiple-choice questions for passage-based and non- passaged-based items.
Students will need to wear headsets.
All audio is recorded in a studio; no text-to-speech audio is used.
Audio is provided for the stimulus/task gray-box direction lines.

101. Audio: Click on the ball.*
*The audio script noted above is only heard by the student. It is not on the student’s screen.

102. TELPAS Speaking, Grades 2-12
For speaking items, the text of the prompt is available on screen for students to read and also available in an audio file for students to listen to.
To interact with speaking items, students will be using audio capture functionality to record a response, listen to the response, and delete and re-record if not satisfied with their first response.
Students will need to wear headsets with a microphone. (Screen will flash if mute has been activated by the student)
The computer will capture student’s spoken responses.
Students have up to 90 seconds of recording time for a response.
Students will only have two attempts to record a clean response.

103. Read the information below. You will use the map to give directions
Read the information below. You will use the map to give directions. When you are ready to speak, tell as much as you can.
Imagine that you are at the library. You are going to meet your friend at the park. Explain how you would get there.

104. TELPAS Extenuating Circumstances
Information on page T-28 of the 2018 District and Campus Coordinator Manual
Required to be indicated for ELLs in grades 1–12 with special circumstances that have extenuating needs

105. For TELPAS help please check with your TELPAS Coordinator