1. ICOTS VINEWatch
January 1, 2014

2. Summary Background/Implementation of VINEWatch
ICOTS and ICOTS VINEWatch
Administration of VINEWatch
Getting started with VINEWatch
Resources/Support

3. Background of Implementation
2012 ICAOS Annual Business Meeting (Madison, WI)
Approved VINEWatch project
Workgroup formed
Fall 2013
Design finalized for testing
States were polled regarding interest to use VINEWatch
Project was approved at a cost of $4k per month with the support of 39 Commissioners
A workgroup was formed tasked to define ICOTS activities which should trigger VINE notifications
Shortly after the 2013 ABM in Boston, final testing took place and states were polled to find out who is interested in using VINEWatch for ICOTS related notifications. Those who responded with interest were invited to attend one of the three training sessions offered by Appriss.

4. Background of Implementation
December 2013
VINEWatch launched into production
Appriss conducted trainings
Compact Office Staff
Various Victim Services Groups
The session today we put together for those unable to attend or who wanted additional information on implementing ICOTS VINEWatch in their state.

5. ICOTS & VINEWatch
Registers victims to be notified for ICOTS specific activities
Phone
ICOTS VINEWatch and ICOTS are independent systems, require separate logins.
ICOTS VINEWatch is used to register victims to receive a select number of notifications when activities occur in ICOTS.

6. DEMO

7. Phone or ONLY
Our current contract for ICOTS VINEWatch only offers notification via telephone or via . Text notifications are not available.

8. Registration Confirmation

9. Personal Identification Number
4 digit code required to register a victim
May be updated/changed
Victim MUST provide to receive successful phone notifications
Stress to the victim not to misplace their PIN. They get a call when the activity occurs and then every 2 hours for 24 hours (between the hours of 7:00am and 9:00pm for most notifications) if no PIN is provided. After 24 hours the calls stop and the notification is classified as ?unsuccessful.

10. Notifications Requested transfer to another state
Approval of requested transfer
Offender address change
Violation of supervision conditions
Offender departed the state
Offender arrived in the destination state
Offender departed but never arrived in the destination state
Offender's supervision has ended
Offender is considered an absconder
Unsuccessful notification
Victim registration confirmation
States\victims can choose which notifications to register victims to receive.

11. Successful Arrival

12. VINEWatch Reports
Reports are available to assist in managing notifications and registrations.

13. Access ICOTS VINEWatch
Available to any state to:
Register victims for ICOTS specific notifications
Manage victim registrations
Generate notification reports
Request user name/password via National Office
Access should be limited to administrators and/or victim advocates
Any state may choose to use ICOTS VINELINK to provide victim notification for compact specific activities. All registrations must be completed and managed by an administrator and unlike a state’s VINE or VINELINK system, victims cannot self register.
All user roles in ICOTS VINELink are high level. States choosing to use ICOTS VINEWatch we recommend a very small number of users and it is recommended states do not provide access to field staff.

14. Resources Support Quick Reference Guide User Manual National Office
For distribution to Victims
User Manual
Available within application
National Office
Mindy Spring

15. Questions?