1. Website Booking & S/I & VGM
User Manual for
Website Booking & S/I & VGM
HYUNDAI MERCHANT MARINE Co. Ltd.
February, 2018

2. Table of Contents How to register ID How to access to new booking
- Booking Create/ Template/ Inquiry
How to check the booking Process & Status
Additional WEB features
How to create B/L (S/I) Instructions
B/L Process & View
E-B/L Print
Additional B/L WEB Features
VGM Entry
Import Quick BL Inquiry

3. How to register ID
- To obtain E-Booking & E-S/I access, a user should register ID firstly.
- Click
- Please don’t forget to change your bookmark URL. Even though URL seems same, system will guide old(invalid) HMM website,
if you don’t change your bookmark again. 1

4. How to register ID - Click on ‘New Registration’.
- Check ‘terms and conditions’, check the ‘box Agree’ and click on ‘Agree’ to accept. 2

5. How to register ID OR - Create your User ID and Password.
- Fill in the remaining required (*) information on the form and click ‘Submit’.
※ After registration, the Users authority should be granted
within hours.
: If User does not have HMM contact point, find nearest
office’s information on ‘Office & Contact’. OR 3

6. Possible to sort 15 Lines or 20 Lines
How to access to new booking
Through Booking Input/Update/Inquiry menu, customer can create new booking and also can search their own bookings.
Customer can search their bookings by Booking date(from 1 weeks to 12 weeks), Booking No., Trade, and its Status.
Once booking is requested, user can view ‘Booking Note’ to check summarized information of his(her) booking.
If status is confirmed, you can move to next step, ‘Create S/I’.
Possible to sort 15 Lines or 20 Lines 4

7. How to create a Booking
- You can save the booking data as a Template to create new booking(s) for future shipments.
- You can use a WEB Reference Booking number (only) to create a new booking. Check the box “All data” to replicate the exact
data(including vessel and all other information).
- Select Template name in the drop-down list located on top of the booking input form. The booking data will auto-populate into
the form.
- The saved booking data will be filled in each of columns at once. 5

8. * How to save the Booking data as a Template?
At the bottom of the Booking input form check the box ‘Do you want to save or update template?’ and create a ‘Template Name’ then click ‘Submit’. The new template will be saved and ready to be used to create new booking(s).
* How to Copy Booking?
Click on ‘Copy Booking’ and input how many bookings you wish to create and click ‘Submit’ to create multiple bookings at one time.
Once the booking process is completed, you will receive a list of all booking numbers. 6

9. How to create a booking
Select the Place of ‘Receipt’ & ‘Destination’, Place of Loading & Discharging is optional.
System will default to : 1) North America to Asia, 2) Frequently Used Locations, 3) Departure: Todays Date, 4) 8 Weeks duration, and) POL Mode : US West Coast. Change subject items as needed. Uncheck ‘Frequently’ locations for more selections.
Hint: The more information you fill in the more efficient the process will be.
Once all information is input, click on ‘Find’ and the system will select the best vessel for the route you selected. 7

10. How to create a booking
Select the vessel and schedule that best fits your needs and hit ‘Click’ to book your cargo.
If the POD matches the final destination, your container will be on a vessel with a direct call.
‘Booking Stop’ : No more bookings accepted so vessel no longer available.
Note: No local cut off information available in this screen. 8

11. How to create a booking
If the cargo originates from an Inland port, the system will generate the first empty release date(first day you can pull the equipment) and your rail cutoff.
Hint: For inland cargo, choose your Load Port to minimize results due to multiple load ports available.
Transit times provided are the “on water” time.
09/05/17
18:00
09/03/17
12:00
15:00 9

12. How to create a booking
Mandatory(*). Fill in Shipper information : a) Company Name, b) Forwarder Name, c) Service Contract, G/A or FMC No.,
d) Contact Person, e) Phone No., see Search box and click on DCS, f) Zip code, g) AQSIQ#(see below) h) Notify.
Supplier: For Door booking only, fill in completely to avoid any delays. Otherwise, skip if not applicable. 10

13. How to create a booking
Mandatory (*). Fill in the information below, click on Search & down Arrow and select required information based on your shipment. Select ‘Yes’ or ‘No’, whichever is applicable.
Important items :
Choose the Commodity code carefully as filed in your S/C, G/A or FMC to ensure the booking is rated properly.
Select the proper Pick up date to avoid delays for your Door move shipment.
Select ‘No’ Partials allowed for a single booking with 2 or more containers that cannot be split.
By choosing ‘Yes’ partials allowed, you authorize HMM to split the cargo as needed. 11

14. How to create a booking
Fill in the information below, select ‘Yes’ or ‘No’ and/or click on down arrow and select required information based on your shipment.
Important items :
Dry and Reefer containers cannot be combined on a single booking.
Reefer settings are checked by the CSR & system, but ultimately the Input person is responsible for the incorrect temperature
setting input in the booking. 12

15. How to create a booking
Mandatory (*). Select ‘Yes’ or ‘No’ and/or click on down Arrow and select required information based on your shipment.
Important items :
Create a Booking using a Quote# : In Special Instructions select “Yes”, ”Other” & input Quote#.
Surcharges apply for usage of : 1) Tri-axle($350), 2) Super Chassis($375), 3) Food Grade Container($350)
FLEX: Equipment substituting between 40’Hi-cube and 40’ Standard.
Liners: Typically applied to Hide shipments.
SOC – Shipper’s Own Container : After the booking# is generated, Click on SOC Container Application under Local Menu and
input required information to upload your S.C.C. into HMM system immediately. 13

16. How to create a booking c
Any special instructions you have for the CSR please input in the ‘Remarks’. The CSRs are monitoring and processing bookings immediately upon receipt.
Input accurate notify party(s) address (up to 3 addresses) to receive all confirmations automatically.
Create a Template, check the box ‘Do you want to save or update template?’ and Name the template.
Once all information has been completed click on ’Submit’. Booking completed and number created, but not valid until confirmed by the CSR. c 14

17. How to inquire on bookings
Term (Input Date) (arrow down) up to 12 weeks and Trade or Booking number.
Click on Inquiry. c 15

18. How to inquire on bookings
Click on the ‘Booking number’ to review.
Click on ‘Booking Input(NEW)’ to create new booking.
Click on ‘Booking Cancel’ to cancel already submitted. 16

19. * Routing Guide
The ‘Routing Guide’ is to select the ‘Place of receipt’, ‘Place of Delivery’ and Optional locations to create a new booking.
Turn to page 9 for detailed procedures. 17

20. How to check the Booking Process & Status
Click on ‘Booking Input/Update/Inquiry’ to check the booking status.
Select by Daily or Weekly and Status.
Status
Description
Requested
Booking request is submitted to HMM
Accepted
Booking request is confirmed by HMM CSR
Rejected
Booking request is rejected by HMM CSR
Cancelled
Confirmed booking data is canceled by User 18

21. How to check the Booking Process & Status
Booking Input/Update/Inquiry :
1) Click on ‘Booking No’ to make changes to your booking.
2)Click on ‘Cancel’ after entering into Booking Update to cancel your booking request.
3)Click on ‘View’ to check e-booking history.
4)Click on ‘Rejected’ to see reason for rejection.
Once the booking is accepted, Click on Booking No. to open a PDF copy of your booking confirmation (Booking Note).
You can print directly from the WEB. 19

22. How to Manage your Booking Template
Keep up with your Templates by updating them when items are outdated or expired such as the service contract.
Click on Booking Template for the following options :
1) Create New Template, 2) Create Booking, 3) Modify Template, 4) Save as New Template and 5) Delete template. 20

23. Additional WEB Features
You can check :
1) Track & Trace Shipments, 2) Check Schedules, 3) Rail bill your containers, 4) Street Turn Request, 5) Status Quick Check, 6) Trucker Quick
Check other Links for :
1) Track & Trace, 2) VGM, 3) My Shipment, 4) Surcharge, and 5) Free time Information…And More! . 21

24. * How to set e-mail notification
For other notification setting, you can control its recipients* list and target schedules, B/Ls, and Container No. * 22

25. How to create B/L(S/I) Instructions
INTERNET B/L INPUT & PRINT INSTRUCTIONS
MS-Internet Explorer 7.0 or higher and Adobe Reader 7.0 or higher are required to use the online B/L Internet options.
Click on the Export menu, then click on ‘Create S/I’ menu’.
Search by Booking Number or Booking Date & Vessel / Voyage, Click on Inquiry.
Check the Booking No. and Click on Create 23

26. How to create B/L(S/I) Instructions.
Template: Save your Shipping instructions as a template for easy access on your next shipment. Save the Shipper, Consignee, Notify 1&2, Mark & Description and number of Copies fields. Or click on Delete and select template for deletion.
Reference B/L: List up the last 25 WEB HMM B/L’s of the previous 3 months. Use to automatically fill in repeated information in the fields. Fields can still be edited.
Select Template Name or Reference B/L number in the drop-down list to create S/I instructions.
The S/I information will auto-populate into the fields and can still be edited.
To combine multiple bookings on one B/L, click “+Add/Combine Booking” button and input additional booking numbers.
Input your Shipper, Consignee, Notify & Forwarder, as required. 24

27. How to create B/L (S/I) Instruction.
Vessel/Voyage & Locations: Place of Receipt and Ports of Calls(load/discharge/final) auto-populate from the booking into the form and cannot be changed on line. Please contact CSR or Documentation Reps. at Dallas Customer Service Center to request changes. OR input your update request in the “Special Instructions” box at the bottom of the form.
Mark & No.: Input as required.
Description: You can create a template to auto-populate repeated information for your next shipment. 25

28. How to create B/L (S/I) Instruction
Excel Upload: You can upload container(s) information at once by using fixed excel format.
Container: Container & Seal numbers auto-populate into the form when the container(s) load the vessel.
You must input PKG count & Unit, Gross Weight and Measurement.
*KGS = Kilograms, CBM = Cubic Meters, CBF = Cubic Feet, X = Multiply.
Total package count/Weight/Measurement will auto-populate into the form upon input of the container(s) + package/weight/measurement breakdown.
Check SOC box for Shipper Own Containers, this is very crucial to ensure proper container type is declared.
Total Container # Description: Example: 1 x 40’ container of .... 26

29. How to create B/L(S/I)Instructions
B/L Type: Select the type of B/L you require, Seaway bill or Original.
If you select “Original”, please select Rated (charges printed) or Unrated (no charges printed) by inputting total number of copies required. Please check
- Ocean Freight: Select Pre-paid or Collect. This option is moved to under ‘Basic Information’ > Under ‘Customer Ref. No.’ 1 2 1 2 27

30. How to create B/L(S/I)Instructions
Special Instruction: Input any special requirements or requests to the Documentation department.
This will NOT be printed on the B/L.
Input is only allowed at this initial creation stage, no update available.
Template Name: Templates can be created, updated and saved as follows, B/L creation not required.
‘Update Template’: Click here and choose existing template and update as required.
‘Create Template’: Name your template and click here to create the template.
Click ‘Create B/L’ to generate B/L as inserted.
Mandatory (*) : You will not be able to Create the B/L if the mandatory options are not filled in. 1 2 3 28

31. B/L Process & Status New Ver.29
notification of B/L Proof Ready: Sign up one or more addresses (up to 20) to receive notification whenever B/L Draft is ready for you to proof read , update and confirm.
In renewed HMM website, you can set at My HMM > Auto- Notifications
B/L Process & Status
Previous Ver.
New Ver.

32. B/L Process & View * B/L Process & Status Results - List B/L’s up by:
Input Date, Booking Date : Select period. System only can search last 12 weeks data.
Input date means when shipper firstly input BL data.
Booking date means when it is confirmed by CSR.
B/L No., Booking No., Vessel, Voyage : You can search by its options.
Click ‘Inquiry’ button once you have made your selection.
Shortcut Key Buttons
Once you choose certain B/L, you can find its ‘B/L Copy’, ‘Vessel Schedule’, ‘Freetime’ and ‘Track&Trace’ information. * 30

33. B/L Process & View
B/L Process : Search your B/Ls by its date option & BKG No., B/L No., Vessel. Please be noted that we only shows last 12 weeks data.
Status : Status is simplified compared to previous version.
‘Confirmed’ means HMM staff’s checked & confirm your updated information.
‘Updated’ means HMM staff’s not yet checked what you updated.
To find each status meaning, please click button. ? 31

34. B/L Process & View
We simplified B/L Status since previous system had many status that has complicated & duplicated meaning. 32

35. B/L Process & View
B/L View : Search your B/Ls by B/L No., Container No., and Booking No.
For your convenience, we can select whether you display freight/ CNTR list/ Weight or hide them.
Inquiry : If you click on ‘Inquiry’, you can open or save B/L Copy (Non-negotiable).
If you select all include,
Weight
Freight Info. will be shown on B/L.
Container List will be followed by B/L copy. 33

36. E-B/L Print
B/L Print - Print B/L s one at a time (click on the B/L#) or in bulk. .
Important: Only B/L’s approved and released by HMM Freight Cashier will appear here.
List B/L’s up by:
Input Date : Click on down arrow and select number of Weeks & Weekly or Daily.
B/L Type: a) All = all B/L’s released by the Freight Cashier, b) Original, or c) Sea Waybill B/L’s.
B/L Status: a) Closed = Lists all released B/L’s by the Freight Cashier, or b) Not closed = B/L’s not released by the Freight Cashier, which allows you to print non-negotiable copies and/or freight invoices, but no Originals or Seaway bill of ladings.
B/L No..: Input number to pull up only that B/L -Print Status: Not Available
STOP: Please select the proper B/L paper to print on.
If you experience any printing problems, please verify the following first:
1. Go to B/L Process & Status option, check under the “Confirm “column;
A) Does it read Completed or Closed ? Ok to print.
B) Does it read CONFIRM? Awaiting for Freight Cashier to release the B/L to the WEB.
2. Credit Account: Is you account in good standing? Check with the Freight Cashier at the Dallas Center/
3. Cash Basis: Have you submitted payment?. Check with the Freight Cashier at the Dallas Center. 34

37. E-B/L Print
B/L Print - Print B/L s one at a time(click on the B/L#) or in bulk.
Important: Only B/L’s approved and released by HMM Freight Cashier will appear here.
Seaway bill Print
Print weight : Check to see each container’s weight
Hide freight detail: Check to see unrated B/L. Will not show freight charges, only the words “Freight As Arranged:??????
Hide “Freight as arranged”: Drop words “Freight as Arranged”.
Freight Charges on B/L: Uncheck all “Hide” options to view the freight charges on the B/L..
Blank Freight field: Check both Hide boxes to have a blank field.
STOP: Please select the proper B/L paper to print on.
View button: Prints 1 just 1 copy of DRAFT copy-B/L.
Print button: Prints OB/L, Seaway bill, Copy-B/L or freight invoice. 35

38. E-B/L Print
B/L Print - Print B/L s one at a time (click on the B/L#) or in bulk.
Important: Only B/L’s approved and released by HMM Freight Cashier will appear here.
Original B/L Print
View button: Prints 1 just 1 copy of DRAFT copy-B/L.
Print button: Prints OB/L, Seaway bill, Copy-B/L or freight invoice.
Original B/L’s will print when you click on ‘Continue to Print’?
STOP: Please select the proper B/L paper to print on. Choosing the incorrect paper , especially in the case of ORIGINALS, will delay the release of your cargo at destination.
***ATTENTION**
Every Original B/L (OB/L) page printed is issued a unique serial number to be used at destination to validate the correct OB/L submitted. The OB/L submitted at destination must match the serial number in HMM system.
Be cautious when printing OB/L’S as the serial number will be generated as soon as you click on ‘Continue to Print”’?, so, if you don’t want to print OB/l, just click on ‘View’ to view the B/L only. 36

39. B/L Template B/L Template - Manage your B/L Template.
Create : Click on ‘Create new Template’ and input data as needed, name the template and save.
Modify : Click here to update a specific template as needed and save.
Save as new : Click here to create a new template with an existing template. Name and/or update the template and save.
Delete : Click here to delete the existing template. 37

40. Additional B/L WEB Features
You may also access the additional options hereunder.
B/L Paper Order : Click on this option and fill in the form to order Internet B/L paper.
Terms and Conditions : Click on this option to view B/L Terms and Conditions on the back of the B/L.
House B/L: Click this option to check your House B/L. . 38

41. VGM Entry
VGM inputting is mandatory , first log in HMM website & click VGM entry under booking.
For VGM inputting, please refer to VGM Manual *. 39

42. VGM Entry Input booking number & click ‘create/update VGM’ button.
If you don’t know specific bkg no., please search by input date or VESSEL ETD and select one. 40

43. Import Quick BL Inquiry
There is new menu ‘Import Quick Inquiry’.
You can find your import B/L’s major information by searching with B/L No. or Arrival Date.
▶ Navigation : Import > Import Quick Inquiry
This menu ‘literally’ provides major information when you proceed cargo receipt at destination. 41

44. Import Quick BL Inquiry
If you click one certain B/L No., B/L, Freight (Collect Charge), Demurrage/Detention Amount
and Detail is shown. In the near future, you can simulate with estimated cargo pick up date.
(To Be Soon)
※ Free Days are calculated as per Calendar Day (Including Saturday, Sunday and Public Holiday)
※ Simulation is only allowed before container Pickup / Return. 42

45. End of Document