1. Direct Loan Best Practices
Eric E. Lane
Subject Matter Expert – FA WEST
Karen Britt Statler
Subject Matter Expert– FA EAST

2. Our Objectives Discuss Processing and Workflow Reconciliation
Troubleshooting

3. COD Processing Resources
Datatel Resources:
DUG/SEDUG 2010 Presentations
Using the COD Interface (June 29, 2007)
Local Resources:
Chapter 27, Financial Aid Learning Guide
Federal Government:
(resource for students)
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4. Moving Forward How are you communicating with students?
Are you requiring students to complete the DL MPN and Entrance Counseling before you award or after?
Required information sessions
What Students Need to Know?
What about Your Loan Debt?
Financial Literacy
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5. Set Up and Forms AWD LAWD AEC CSID CSOF ADCM ATPC DLAN DOEI CODE FATR
FATP
AIDE
DCRR
FCDC
DSRR
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6. Processing Interviews
Entrance Counseling
XML
CRECMYOP
DOEI
Exit Counseling
EXNSFFOP
DLEI
Both Viewed on LEEI
FINR – Interview Report
Run for date range
Produces output SAVEDLIST
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7. Processing MPN’s Master Promissory Note Acknowledgements
New MPN or Change in Status
Change in expiration date
Processed daily by COD
Master Promissory Notes
XML
CRPN##OP
Year specific acknowledgement files / MPN’s NOT year specific
Delivered to college as ‘P’ending until origination links
Viewed on SMPN
MPNS – MPN Report
Run for date range
Doesn’t produce output SAVEDLIST but can ID’s can be gathered through SLED
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8. AWD Create new award on AWD
Coordinate with BO to insert the correct GL code
Do you need eligibility rules?
Do you want the awarded amount to automatically populate?
Are you going to auto-package?
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9. LAWD Access from AWD Origination and rebate fees are stored here
There are read oldest to newest
Will ensure correct NET
loan amounts will post to student accounts accurately
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10. AEC
These rules will prevent the loan from transmitting if certain conditions are not met
Be aware that rules can be overridden when manually awarding on AIDE
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11. COD Defaults
If these forms are not updated properly, the records WILL NOT transmit to COD and you WILL get errors.
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12. ADCM You can create as many scenarios as you would like
Need to remember to change the Disb Code Type
This information is linked to the attendance pattern (ATPC)
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13. ADCM – 30 Day Delay You can create as many scenarios as you would like
Can enter in default delay and use Attendance Pattern Rules
This information is linked to the attendance pattern (ATPC)
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14. ATPC You can set up as many attendance patterns as you need
Remember to include the corresponding disbursement codes
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15. Potential Workflow Student fills out FAFSA FA office imports ISIR
FA awards loan to the student
Student completes MPN online
Student completes entrance counseling
Run CODE to originate
Run FATR/FATP
Run CODE to report disbursement
Draw down funds from G-5
Reconcile loans monthly (file comes from SAIG on the first SATURDAY of each month)
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16. Processing Loans Loans are awarded on AIDE
DL loans are ORIGINATED by running CODE
Remember the default dates set on ADCM. If these need to be changed, do so on DLAN.
DLAN can be accessed from AIDE.
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17. Processing Loans: DLAN
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18. Processing Loans: DLAN
Addl Unsub Elig must have a ‘YES’ in it if the student is given an additional unsub loan per a denied PLUS loan.
If you are processing PLUS loan, the parent’s ID must be entered under PLUS borrower information
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19. Processing Loans: CODP
You can set action statuses you wish to originate
Allows you to customize your workflow.
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20. Processing Loans: CODE
Run CODE wide open
If there are errors, a report will be generated.
Once errors are resolved, re-run CODE
CODE will also produce a report of those records that were successfully sent.
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21. Processing Loans: DLEI
MPN’s, COD response files and loan updates will import from COD automatically
Entrance Counseling records are automatically loaded into Colleague. DLEI imports Exit Counseling records
DCOD allows you to view DL information on an individual student
If a list is needed to great a save list, FINR can help
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22. Processing Loans
Once the loan has been originated the action code on AIDE must be ‘A’ for ‘Accepted’ so the loan will disburse to student AR/Book Store.
FATR can be run to see if there are any eligibility rules that are a problem. AEV is a nice alternative to FATR.
FATP is run by the BO to post the awards to the students account.
CODE sends the record to COD. (Just like Pell)
The BO will then draw funds down from G5.
Students must be notified of the posting and ability for them to cancel loan.
Refunds can be created and checks mailed.
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23. Processing Loans
If it is necessary to reduce a students award, simply modify the amount on AIDE, run the negative FATR/FATP and run CODE.
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24. Reconciliation Tools SAS COD Website DSRR Student Files
Generated 1st wkd of Month
Contains all data through end of the previous month
Separate SAS for each open award year
COD Website
Cash Summary
DSRR
Student Files
Individual student data
FA Office Reports
Business Office Reports
COD Customer Service
Customer Service representatives
Reconciliation Team
Weekly Monitoring s
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25. SAS files import as DSDF files
MUST be these settings for Colleague DSRR report to work properly.
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26. Reconciliation & Colleague Reports
DCRR – DL COD Reject report : Finds loan level rejected and warning reponses
DLVR – DL Variance Report: Reports differences between Colleague information and COD
MPNS – DL MPN Status Report: View of MPN Statuses received from COD
DSRR – DL SAS Reconciliation Report: Compare YTD amounts from the COD SAS report and Colleague
CODC – COD Comparison Report: Locates differences between award amounts recorded for a Direct Loan.
CARR – COD Accepted Response Report: List of awards with accepted corrected or duplicated COD responses.
CDMR – COD Missing Response Report: Finds records with no response file from COD.
TFAR – Transmitted FA Report: Reports FA information posted to AR.
DLUD – DL Upcoming disbursements: View a list of scheduled disbursements.
DLBS – DL Booking Status: View a list of Direct Loans and their booking status.
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27. Reconciliation - CDMR
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28. Reconciliation - CDMR
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29. Reconciliation - DCRR
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30. Reconciliation - DCRR
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31. Reconciliation - DSRR
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32. Reconciliation - DSRR
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33. Troubleshooting
Warning 55 – Means you transmitted more than 30 days than you told COD you were going to.
No action needed, warning
Reject 24 – Reported CPS Trans # does not match CPS
DLAI and enter in override CPS trans number rerun CODE
Reject 39 – Incorrect award amount
Adjust award amounts on AIDE
Override grade level on DLAN
Reject 117 – Disb info is incomplete or rejected
Generally means disb amts do not equal awd amt
Need to fix in steps
Often times caused by default rate, must create 2nd disb. (R60)
Reject 140 – Incorrect origination fee or rebate percent
Cancel award, fix fee/rebate on LAWD, reaward, run CODE
Full list at : under documentation.
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34. Questions
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