1. RECRUITING Staff and Student
Streamline, Simplify, Organize, Automate
HCM Deep Dive
September 2017

2. Human Capital Management
SuccessFactors
Recruiting
Onboarding
Performance and Goals
Succession Development
Learning
Compensation
Workforce Analytics
Enablement through Engagement
How can we automate – through SuccessFactors. SuccessFactors is a cloud-based application that encourages engagement – enabling employees to easily access and perform tasks they need to complete – when they need to complete it. An employee will be able to access and update information similar to ESS today, including viewing pay and tax information. Both time and leave requests will be processed through SuccessFactors, eliminating both paper timecards and Kronos. One of the greatest benefits of SuccessFactors is the interconnectivity of the modules. The information gathered at the end of recruitment, once candidate accepts position, is then pushed to onboarding - eliminating paper processes, duplicative approvals and data entry.
Employee Central
EC Payroll
EC Time
Benefit Focus
Build a Foundation

3. Recruiting Process
From creating a job requisition to hiring a candidate, the typical job requisition progresses through the following steps:
Offer Management
Requisition Approval and Posting
Job Posting and Sourcing
Candidate Application
Candidate Selection Management
Employee Central
Pending Hire Review
Onboarding
Post Hire Review

4. Recruitment Requisitions Four Separate Requisition Templates
Faculty
Staff
Service Staff
Students
The system will derive the requisition based on the position
Must be a vacancy – ready to be hired in Employee Central
Reduced data entry
Pulls information from the position into the requisition
Links an application to the requisition based on type of template

5. SuccessFactor Web Portal

6. SuccessFactor Web Portal

7. Requisition Posting
Internal Career portal in SuccessFactors for Internal Employees (Purdue Employees)
Internal Private posting (private job posting link used for internal employees, if needed)
External Posting (where non-Purdue Employees view and apply to positions)
External Private Posting (private job posting link used for external employees, if needed)

8. Offer Management
Offer Approval Template is used – holds field information that populates the offer letter
Offer Approval Template is routed electronically for approvals
Once Approved – Offer letter created
Offer Letter sent to the candidate electronically
Offer accepted electronically

9. Staff and Service /Skilled Trade Staff Recruiting Roles

10. Staff and Service /Skilled Trade Staff
Staff Requisition Approval and Posting Process
Create Requisition
Update job requisition with pertinent search information
Submits requisition for approval
Receives notification of posted position
Three Roles
Initiator
Budget Approver
Recruiter
Received notification of request for approval of newly created requisition
Approves or denies requisition based on available budget
Receives notification of approved requisition
Reviews/updates requisition data as needed for search
Posts Position
Begins sourcing candidates as desired

11. Staff and Service /Skilled Trade Staff
Requisition Sourcing Candidates
Post the Requisition
Receives notification of newly applied candidates, review and refer
If candidates coming from agency – invite them to apply
Two Roles
Recruiter
Candidates
Receives notification and find/select the job
Fill out the profile and application and submit online

12. Staff and Service /Skilled Trade Staff
Applicant Tracking
Selects the position interested
Create Profile
Fill out and submit application
Three Roles
Candidates
Recruiter
Search Committee
Receives candidates in the Requisition
Review and refer
Update Status(es)
Move Candidate through the pipeline
Interview Candidate and complete recommendation. Option to rate candidate in the system.

13. Staff and Service /Skilled Trade Staff
Offer Management
Four Roles
Initiator/Search Committee
Recruiter
Budget Approver / Other Approver
Candidate
Communicates to Recruiter – selected candidate
Draft offer template – enters details involved in the offer
Routes for Approval
Once Approved – extends offer to candidate
Initiate background check
Adjudicates background check once complete
Moves Finalist to Ready to Hire Status
Reviews offer template and either approves or rejects with comments
Reviews offer – accepts or rejects

14. Student Student Requisition Approval and Posting Process Two Roles
Initiator/Hiring Manager
Department Recruiter
Create Requisition
Update job requisition with pertinent search information
Submits requisition for approval
Receives notification of posted position
Begins sourcing candidates as desired
Receives notification and approves the requisition
Posts position

15. Student Recruiting Roles

16. Student Requisition Sourcing Candidates Two Roles Department Recruiter
Post the Requisition
Receives notification of newly applied candidates, review and process
If candidates coming from agency – invite them to apply
Two Roles
Department Recruiter
Candidates
Receives notification and finds/select the job
Fill out the profile and application and submit

17. Student Applicant Tracking Two Roles Candidates
Selects the position interested
Create Profile
Fill out and submit application
Two Roles
Candidates
Recruiter/ Department Recruiter
Receives candidates in the Requisition
Review
Add to shortlist
Update Status
Move Candidate through the pipeline

18. Student Offer Management Four Roles Initiator/Hiring Manager Candidate
Draft offer template – enters details involved in the offer
Routes for Approval
Once Approved – extends offer to candidate
Four Roles
Initiator/Hiring Manager
Candidate
Recruiter / Department Recruiter
Reviews offer template and either approves or rejects with comments
Receives notification of accepted or rejected offer
Initiates background check (if applicable)
Adjudicates background check once complete (if applicable)
Moves Finalist to Concurrent Employment status for review
Moves finalist to Ready to Hire Status

19. SuccessFactors Working with Tiles Demonstration:
Log in and speak to how easy it is to access information through drop-down lists, tiles, etc. . . Just like SAP today – it is role-based – in other words you see and have access to the things you need to perform tasks
I would start with easy demonstration – everyone will be able to Update information . . .review goals . . and then work towards job-specific stuff. You can say ‘ those included in the recruitment process. . Will access And then see. . . Or complete The goal of the demonstration is to give you an idea of how SuccessFactors looks compared to SAP today.

20. Questions