1. 2015 Chesapeake Executive Council Planning Team Powerpoint
Conference Call info: Conference Code:
Online via Adobe Connect:
EC PRIVATE/Briefing book page:
Planning Team Chair: Margaret Enloe
Planning Powerpoint

2. 2015 Chesapeake Executive Council Public Meeting Page http://www
Planning Powerpoint

3. Executive Council Meeting Planning Powerpoint
Table of Contents
Executive Council Planning Areas
CBP
Adv Com DC
CBC MD PA VA
EPA DE NY WV
Planning
Planning Meeting Schedule
Logistics
Location and Date
EC Chair Invitations
EC Member Confirmation
Content
Theme/Focus Areas
Agenda
Agenda - Annotated
State of the Program Package
Advisory Committee Reports
Communications
Media Plan
Media Schedule/deadlines
News Conference – staffing & Qs&As
Execution
Internal Website/Shared Directory
Briefing Materials (bios)
No pic
Meeting Day Logistics – Staffing, Security
Physical Layouts
Pending
Past Due
Task Complete
Executive Council Meeting Planning Powerpoint

4. Schedule of Meetings for 2015
Wednesday afternoons 3-4pm
Starting April 8
April 22
May 6, 20, 27
June 3, 10, 17, 24
- July 1, 8, 15, 21(at 3pm)
Executive Council Meeting Planning Powerpoint

5. Logistics - Formal Invitations
Status
1st letters out MAY 15 by Gov. McAuliffe’s office
**New letters sent June 23
Executive Council Meeting Planning Powerpoint

6. EC Member RSVP status Attendance Confirmed
VA Terry McAuliffe, Governor (EC Chair)
CBC L. Scott Lingamfelter (VA), CBC Chair
DE Ed Kee, Sec. of Agriculture
DC Muriel Bowser, Mayor
EPA Gina McCarthy, Administrator
MD Boyd Rutherford, Lieutenant Governor
NY Jenny Zeng, Assoc. Dir for Fed. Policy, Gov’s DC offc
PA John Quigley, Sec. DEP
WV not attending
Advisory Committees
CAC Chair – Charlie Stek 3. STAC Chair – Kirk Havens
LGAC Chair – Janine Burns
Guests for luncheon
USDA Kirk Hanlin, Asst. Chief, NRCS
DOI Karen Hyun, Deputy Asst. Sec. for Fish, Wildlife & Parks

7. Execution - Briefing Materials
Status
What
Due for PSC
Due for EC
Status / Response
EC Member Bios
n/a
June 15
Planng Team membs
LGAC Report
July 2
Mary Gattis
CAC Report
Jessica Blackburn
STAC Report
Natalie Gardner
State of the Program ??
M Enloe
Agreement Mgt Strat
Carin/Greg
May 20, 2015
Executive Council Meeting Planning Powerpoint

8. Executive Council Meeting Planning Powerpoint
EC Members
Security Contact
Public Affairs Contact
+1 (at lunch)
Notes (Dietary restrict?)
CBC – L. Scott Lingamfelter Chair
n/a
Jennifer Donnelly,
Ann Swanson, Executive Director of CBC, Cell:
None
DC – Muriel Bowser– Mayor
Lt Angela Cousins
Julie Christian, PIO – (cell)
Tommy Wells, Director, DDOE
none
DE – Ed Kee, Sec. of Agriculture
Carol Anders Riggs
David Small, Sec. DNREC
EPA – Gina McCarthy, Admin
Chris M. Cobbs - Deputy for Advance, Offc of EPA Admin.
C:   
Jennifer Colaizzi,
Shawn Garvin – Region 3, Admin.
MD – Boyd Rutherford, Lt. Gov.
Lt Jeff Ferriera,
Kristen Peterson,
Mark Belton, Secretary, MD DNR
Ben Grumbles, Secretary, MDE
NY – Jenny Zeng, DC off
Ben Sears
PA – John Quigley, Sec. DEP
Amanda Wittman
Russ Redding, Sec. of Agriculture
VA – Terry McAuliffe, Gov (CHAIR)
Sgt Cesare Tiano a.gov
Sr Trooper Jon Dudley ov
Brian Coy, Offc of Gov. McAuliffe
Molly Ward – VA Secretary of Natural Resources cell:
Secretary Ward prefers protein & veg – salads over sandwiches
WV – Earl Ray Tomblin, Gov.
USDA – Kirk Hanlin, Asst Chief, NRCS
Tim Garcia, NRCS,
DOI – Karen Hyun, Dep. Asst Sec Fish, W’life & Parks
Executive Council Meeting Planning Powerpoint

9. Logistics – Location U.S. National Arboretum Status
Use entry at 2400 R St., NE (this address for GPS)
Official address: 1305 New York Ave, N.E. Washington, DC
Main entrance/parking for EC

10. Entry & Lobby area, gardens
September 17, 2018

11. Private Luncheon room
Staging room (and extra for pvcy)
Public Mtg/Press Event room

12. Visitors Center layout
Parking
General
Entrance
EC Lunch
Arboretum Offices
Restrooms
Visitors Center Lobby
Circle drive for EC drop off
Patio
Entrance
kitchen
Visitors Center layout
Pub Mtg / Press conf.
Executive Council Meeting Planning Powerpoint

13. Logistics / Set up Notes: Lunch DE +1 LGAC CAC STAC NY DE DOI USDA
2x4’ table, 4 ch
Corbin, DiPasquale
Bisland, Enloe
Lunch
DE +1 LGAC CAC STAC
Notes:
ARBORETUM TO SUPPLY
Main table set up
Seating for 20
10 2x6’ tables
20 chairs
2 2x4’ side tables
Coffee – everything
Use of kitchen for meal prep
CBP TO SUPPLY
Linens for tables (rented)
Place settings (napkins, plates, glasses, utensils)
Nameplates
Food (catered)
Beverages (aside from coffee)
OTHER
- No a/v in this room required
Lunch will be on table when members arrive
PROPOSED MENU
- Herb roasted Chicken Salad
- w/ Greenhouse Salad – locally sourced  
- Asstd cookies (Choc chip, Oatmeal Raisin)
- Drinks (water, lemonade, Iced tea) DE
USDA
PA +1 PA
DC +1 DC NY
DOI
CBC +1
CBC MD
MD +1
MD +2
coffee
EPA +1 EPA VA VA+1
Entry
Drinks, 2x4’
windows
Exit to patio for photo
Contact: Lori Mackey ©

14. No chairs; t.v. media section
Logistics / Set up
Public session & News Conference
Screen
Podium & mic, logo
NOTES
ARBORETUM TO PROVIDE
2 Podiums
Electricity
Screen & Projector
70 Chairs for guests
Head table set up
4 6ft tables
10 chairs
Water pitchers & glasses (10)
Press table (in lobby)
2 talbes in room for materials
CBP TO PROVIDE
Nameplates
Gavel/strike plate
Flags (except USDA & USA)
Logo
Linens
Glasses for water
Laptop
Projector (backup)
Easels (6)
Audio (rented)
Sound system
Table mics
Podium mic
Audience mic
Mult box
Tech on site for day
Flags
Door
DE PA
35 Chairs
MS Posters on Easels (5)
GIT Chairs
DC MD
~28 Chairs
Press
Aisle
VA EPA CBC
tables w/ 3 chairs
2 – mics each
and water
No chairs; t.v. media section
+1s & AC Chairs
USDA DOI
Flags
Contact: Lori Mackey ©
Table for materials
Entry
Entry FOR EC ONLY

15. Content - Theme/Focus Areas
Status
Due Date:
Watershed Agreement Management Strategies
Abundant Life & Vital Habitats
Clean water
Climate change
Conserved lands
Engaged communities
May 20, 2015
Executive Council Meeting Planning Powerpoint

16. Executive Council Meeting Planning Powerpoint
Content
Agenda
Status
At a Glance
Advisory Committees meet with EC Chair – in Advance of EC Meeting
10:45a.m. EC Members Arrive
11-12:15 Private Lunch (EC membs. & +1s; & AC Chairs)
12:15-1:15 Public Session with Press Conference
May 20, 2015
Executive Council Meeting Planning Powerpoint

17. Private Lunch - discussion
Status
Private Lunch - discussion
Topic
Pvt Lunch Lead
PUBLIC MTG - Comments
Riparian Forest Buffers
Sec. Quigley (PA)
Livestock Stream Exclusion
Delegate Lingamfelter (CBC)
Rivers of Chesapeake
Gov. McAuliffe (VA, Chair)
Gov. McAuliffe (VA, Chair)
Financing Restoration
Lt. Gov. Rutherford (MD)
Advisory Committees - discussion
n/a

18. Meeting Agenda - detail
Status
Note: Advisory Committees will meet w/ EC Chair & other EC members independently of this mtg
10:45 EC members arriving
11-12:15 Private Lunch (EC membs. & +1s; & AC Chairs)
11-12 Discussion – Topics (15min AC issues/45mins other)
12-12:05 Briefing for press event – Margaret
12:05-12:15 Group photo & Transition to Press Conference
12:15-1:15 Public Session & Press Conference
12:15-12:17 Welcome to Arboretum – Director, Dr. Richard Olsen
12:17-12:22 EC Welcome, Purpose – EC Chair
12:22-12:37 State of the Program and Presentation of MSs – CBP Director
12:37-12:50 EC member discussion/remarks on private lunch actions
12:50-12:55 Closing remarks/open Press Conf. – EC Chair
12:55-1:15 EC Panel for media Q&A

19. MS Presentation box

20. Communications - Planning
Contact: Margaret Enloe ,
Messaging
Key messaging will focus on the Watershed Agreement’s goals, supporting Management Strategies, and next steps (Workplans)
Products
All will support key messaging; all will be posted on EC briefing book webpage
Hard copy - Media Kit, Media Advisory & News Release, Backgrounder
Online – EC Meeting public page, News post, News Release, Management Strategies
Partner Review: Communications Wkgrp, Partner Leads
CBP Comm Wkgp members and partner leads (connected to EC planning) will review all media materials and plans in order to:
Gain the expert advice of multiple communications professionals; and,
Ensure that the full partnership is represented therein.
Executive Council Meeting Planning Powerpoint

21. Communications - Schedule
Tue, July 7
Posting to CBP website homepage
Thu, July 9
Advance notice to select Media
Fri, July 10
ALL BRIEFING BOOK MATERIALS FINAL / POSTED
Mon, July 13
CBP Media Advisory sent
Draft Media Release out for review (Planning Team, Comm Wkgp)
Tue, July 14 (11am)
Planning Team & Security Site Visit/Walk Through
Thu, July 16
CBP Bay Brief distributed with EC info
Tue., July 21
Reminder to media
Final comments on media release due by NOON
Wed., July 22
Logistics team – advance set up
Wed, July 22
Deadline: media to confirm attendance
Event day
EC Meeting – staff/volunteers on site by 8:30a.m. Set up complete by 9:45am
Notes on Handling of Media:
Media check-in: Required. There will be a check-in table at a convenient location TBD.
Press Conference: Media should use the microphone when asking questions and identify themselves and their news organization during the news conference.
Interviews with EC members: Requests to interview specific EC members will be referred to
the partner’s communications lead and take place after the news conference concludes.

22. Communications - Messaging
Messages:
Collaborative nature of Watershed Agreement & Management Strategies
Signing on by headwater states & what that means
The importance of public input in the development of the MS’s
Next steps: Workplans & importance of continued public involvement
Used in:
CBP Advisory
CBP News Release
CBP News post
Pitches to media
State of program presentation/materials
Executive Council Meeting Planning Powerpoint

23. Communications – Media outreach
CBP Media Contacts/Outlets
Advisory & E-versions of Media Kit to:
400 outlets on CBP’s comprehensive list of media in the watershed.
Media Advisory – July 13 (formal)
There will be 3 advance notices to media announcing the EC Meeting.
July 9 – Pitch to select reporters w/ history of engagement w/ CBP
8-10 select pitches/phone calls to:
The Associated Press, The Richmond Times-Dispatch, Virginian Pilot, The Daily Press in Norfolk, The Washington Post, The Baltimore Sun, The Capital in Annapolis, DC radio stations.
July 13 - Formal media advisory sent via to all media contacts; will include listing of public figures participating in EC and details on public meeting/press event. RSVP will be requested.
July 20 – reminder via
News Release & News post – July 23 – approx. 12:30
Executive Council Meeting Planning Powerpoint

24. 2012 Executive Council Meeting Planning Powerpoint
New York Ave
Bladensburg Rd
24th Street NE
Parking
R Street
Entrance gate
Big Sign – “Arboretum”
September 17, 2018
2012 Executive Council Meeting Planning Powerpoint
Visitor Center

25. Executive Council Meeting Planning Powerpoint
Hotels near Arboretum
Fairfield Inn & Suites Washington, DC/New York Avenue
2305 New York Ave NE, Washington
(800) ‎ · marriott.com
Holiday Inn Express Hotel & Suites Washington DC
1917 Bladensburg Rd NE, Washington
(202) ‎ · hiexpress.com
Days Inn Washington DC/Gateway
2700 New York Ave NE, Washington
(202) ‎ · daysinn.com
Courtyard by Marriott, Washington, DC/U.S. Capitol
1325 2nd Street NE, Washington
(202) marriott.com‎
Executive Council Meeting Planning Powerpoint