1. Welcome To Honda Online Booking

2. INDEX INSTRUCTIONS HMA HOT Guideline 3 Approval Process 4 - 8
Log in to HOT
Changing Password 12
Billing Information 13
Personal Information
Travel Preferences
Membership Numbers
Booking a trip
TIPS
Searching for a specific hotel
Adding a second hotel to a reservation
Removing a hotel/car from a reservation
Selecting a seat on your flight
Saving an incomplete reservation
Finding past trips/saved unfinished trips
Checking trip status after purchase

3. THERE IS A LARGE COST SAVINGS FOR HMA WHEN YOU USE HOT
HMA “HOT” GUIDELINES
FOR ANY CHANGES ON TRIPS BOOKED THROUGH HONDA ONLINE TRAVEL, PLEASE CALL
- For Domestic and Canada Flights Only
(does not include Mexico or Japan)
- Fights should originate from The
Birmingham Airport only.
- Trips have to be booked 3days in
advance
- Only Honda preferred carriers and lower
fares will be accessible
- Travel arrangers will receive s
on every travel, to update the
Tracking Travel Spreadsheet
- Onsite agents will be available to
assist with “HOT” inquiries
- Travel Emergency numbers will be
accessible in the online system
THERE IS A LARGE COST SAVINGS FOR HMA WHEN YOU USE HOT
HELP US IMPROVE HOT WITH YOUR FEEDBACK AND IDEAS THROUGH YOUR TRAVEL PLANNER

4. Double Click Into The Travel Request Database Then Click On The Trip Request Button
Clicking into the Travel Request Database will take you to this View

5. In The Parenthesis Below “Travel Detail” Type Out The Purpose Of Your Travel. You Are Required To State The Purpose Of Your Trip
For Online booking you will type the Purpose of your Trip using the Three Ws.
Why you are going on the Business Trip.
When you are leaving for the Business Trip.
Where you will be going for the Business Trip.
EXAMPLE:
“I will be attending the NA Travel
Quarterly Meeting in HAM on 02/14/05
and will return on 02/15/05.”
PLEASE ATTACH A COMPLETE TRIP REQUEST FORM IF YOUR DEPARTMENT REQUIRES YOU TO DO SO.

6. APPROVAL PROCESS GUIDELINES
The First Approver is your Department Manager
The Second Approver is your Division Manager
The Processor is The Traveler
All Business Trips Have To Go Through The Approval Process For Audit Purposes And Proper Reimbursement.
Trips May Include:
Flight, Car Rental And Hotel Reservations
Rental Car Only
Hotel Reservation Only

7. To Add Approvers Names And Processor Name For Your Trip:
FIRST APPROVER
Click on the Button To The Right Of ‘First Approver” And A List Will Appear.
Type In The Last Name Of Your Department Manager Then Click OK
There Will Be A Drop Down List With Different Names
Select Your Department Manager’s Name And Click OK
Your Managers Address Will Appear Next To The First Approver Button
REPEAT THE SAME STEPS FOR:
Second Approver and
Processor
TO SUBMIT FOR APPROVAL:
Click The “SUBMIT” Button At The Top Left
Of Your Screen.

8. YOU HAVE NOW SUCCESSFULLY COMPLETED THE APPROVAL PROCESS!!!
APPROVAL NUMBER
If Your Trip is approved by both
Approvers, The Traveler Will Then
Receive An With A Link Attached.
Click The Link To View Your Approval
Number. Example: CM#######
This Approval Number is your key that
will allow you to then book your trip in the
Online Travel Booking System.
APPROVAL NUMBER
YOU HAVE NOW SUCCESSFULLY COMPLETED THE APPROVAL PROCESS!!!

9. https://worldtravel-east.com/honda
WRITE DOWN YOUR APPROVAL NUMBER ON A PIECE OF PAPER AND ACCESS THE INTERNET. YOU WILL NEED IT DURING THE BOOKING PROCESS.
YOU ARE NOW READY TO BOOK YOUR TRIP LOG ON TO:

10. Web site: https://worldtravel-east.com/honda
Please call Jeannie at Ext 5022 or Catherine at Ext 3149 if you need help with your password
Hma (Associate Number)
Birmingham will always be your Default City
This section will allow you to go directly to booking and log in at the same time. It is only recommended to complete this section only if your profile is completely updated
If logging in for the first time, please type “Honda” if not please type in your password
Type in the City you will be traveling to
You can use the scroll buttons to select the Date and Time or you can just type it in the format shown
Make sure these fields are completed and hit the login and continue button

11. Before booking any trip, please make sure your profile is updated
To update your profile before booking your trip, click on profile.
If your profile is updated you can proceed with your booking arrangements. Click on go and skip to slide 24 to booking instructions

12. Please create your own personal password and save
Please create your own personal password and save. Remember to write it down somewhere. Your account will lock you out if you try to key an invalid password more than three times.
Please call Jeannie at Ext 5022 or Catherine at Ext 3149 if you need help with your password

13. If you only have one, please call Jeannie at Ext. 5022.
Please Note that you should have two credit cards showing in your Billing Profile.
If you only have one, please call Jeannie at Ext
DO NOT ATTEMPT TO PUT IN ANY OF YOUR OWN CREDIT CARDS !!

14. All fields with the RED asterisks must be completed
Your address should be the Primary Address so you can receive your invoice after your trip is ticketed

15. Please update your travel planner’s address, so they can receive an invoice also. This will enable them to update the traveler tracking spreadsheet for tracking purposes.
Emergency Number is very important so we can reach you in case of any emergency (i.e., 9/11, weather, power outage, etc.).
Emergency contact name is your direct supervisor.
Put in your cell number first, then your supervisor’s number second.
Make sure HR has you updated personal emergency contact number on file i.e. spouse, parent, etc, incase we need to contact them too.

16. HMA Travel Policy requires associates to book economy
HMA Travel Policy requires associates to book economy. If you have skyline miles, please call the airline to get an upgrade.
HMA “HOT” requires Birmingham to be your DEFAULT ORIGIN CITY.

17. This allows you to key in your car and hotel preferences
This allows you to key in your car and hotel preferences. Please follow Policy.

22. Make sure you save every time you update your profile

23. TO BOOK A TRIP, PLEASE CLICK ONTO THE AIR BUTTON ABOVE

24. Birmingham will always be your Default City
Type in the name of the destination city.
You can use the scroll buttons to select the date and time or you can just type it in the format shown.
If the trip is air only, please click into the box. If you need a rental car and/or a hotel hit the SEARCH button

25. If you need a Rental Car, click YES.

26. Click YES for Hotel

27. You will see this screen every time you submit an inquiry
You will see this screen every time you submit an inquiry. Please allow for the website to search all available options for your trip.

28. HOT will provide a suggested itinerary that shows the Lowest Cost Fare for the trip. These options may be limited. For more flight selections, click on VIEW FLIGHT SCHEDULES.

29. Here “View Flight Schedules” reveals more flight options with different times.
These are the outbound flights and if you continue scrolling you will see the inbound flights

30. Select the Flight that best fit your time by clicking into the button to the left of the flight number.
There are very light lines separating flights. Please BE SURE you are selecting the correct flight.

31. These are your Inbound options from Columbus to Birmingham

32. Select your inbound flight
Select your inbound flight. Please Note: YOU MUST FLY THE SAME AIRLINE AS YOUR OUTBOUND FLIGHT.

33. Once you select your Flights, click on PRICE OPTION

34. This will give you a complete flight schedule
This will give you a complete flight schedule. Verify and if correct, click on Select. If not correct click on PRICE OPTION and make the necessary changes.

35. Always select HERTZ rental if available. If not available select AVIS.
Honda has insurance with Hertz. Associates should always reject insurance when renting with Hertz.

36. Select the Hotel convenient to your area of travel
Please Note that the most economical hotel will appear first on the list. Please note that you are required to be economical while on business travel. Reports will show anytime a lower rate was available and was not booked.
Select the Hotel convenient to your area of travel

37. All hotels listed meet Honda’s standards.
Please Note that the most economical rooms will appear first on the list.
Please note that you are required to be economical.
Reports will show anytime a lower rate was not selected.

38. Room Rates increase down the list
Select the type of room that fits your preference.
Amenities that increase the cost, or are not a basic requirement are not reimbursed by Honda.
Please refer to the travel policy
Room Rates increase down the list

39. At this time a complete itinerary will be generated showing your Outbound Flights (BHM-CMH), Rental Car, Hotel, Inbound Flights (CMH-BHM) and Cost.
OUTBOUND FLIGHTS
(BHM – CMH)
CAR RENTAL

40. HOTEL INFORMATION
INBOUND FLIGHTS
(CMH – BHM)
If your department requires further approval before purchasing the trip, please click RESERVE ITINERARY until you receive approval.
This trip must be purchased within 24 hours.
Please Double Check your itinerary and if everything is OK, click PURCHASE NOW

41. If PURCHASE NOW was selected, this screen will repeat itself to give you an opportunity to make necessary changes. If no changes are necessary, click PURCHASE NOW .

42. YOU CANNOT USE HOT BEFORE GETTING AN APPROVAL NUMBER
This prompt will show up anytime you have had a chance to pick a lower rate and you did not. Select your reason.
Get your Approval Number from the Trip Request Database. This number should have been generated when your trip went through the regular approval process.
YOU CANNOT USE HOT BEFORE GETTING AN APPROVAL NUMBER
Click CONTINUE
Approval Number
All the above fields are required to be completed before PURCHASING a trip

43. This number will show up only if you have updated your profile
This number will show up only if you have updated your profile. Please include your EXT. number for contact information.
Click Continue

44. Please call 877- 407- 2217 for any Honda Online Travel changes.
Please avoid any unnecessary changes. HMA gets charged a penalty airline fee, a ticket reissue fee and the difference in ticket fare every time a change is made.
The on-site agent can assist with any online questions, but cannot make any changes to a trip booked through “HOT”.
Please call for any Honda Online Travel changes.

45. You can e-mail anyone your itinerary by clicking on E-mail
Please name your trip for future reference. For example, CITY and DATE of travel. Click CHANGE NAME to save.

46. Put in the address of the person you want to receive the itinerary. You can also courtesy copy anyone else and add comments in the comment section.

47. You will receive an invoice in your e-mail once your trip is ticketed.
Take a copy of your itinerary/invoice with you for airport check in
If you frequently travel to the this destination, you can save this trip as a template

48. Honda Online Booking Tips

49. IF THE HOTEL YOU WANT IS NOT IN THE LIST, YOU CAN MODIFY YOUR SEARCH
Click on MODIFY REQUEST

50. This screen will allow you to specify your search either by airport/city, address/zip or custom location

51. Enter the hotel address you are searching for and click search
The list that pulls up will show hotels within 20 miles radius of the location specified. A hotel will not pull up if it is sold out or is not Honda approved.

52. To add a second hotel to your itinerary i. e
To add a second hotel to your itinerary i.e. on your last day of travel, you want to stay at a hotel closer to the airport;
Click Add Hotel button

53. Put in the dates you would like to check in and check out from hotel
Put in the address of the hotel and search

54. This button will allow you to view more options in case you want to change what you already have in your itinerary
You can remove your car by clicking on this button especially if you find out that the person you are traveling with has reserved a car already.

55. Click OK to remove the rental car from your itinerary.
If you click on the remove button next to the rental car, a prompt will pop up to ask for confirmation
Click OK to remove the rental car from your itinerary.

56. Your Car Rental will not appear in your itinerary once you remove it
Your Car Rental will not appear in your itinerary once you remove it. Repeat the same process for Hotel if needed.

57. Hotel Information will allow you to view more information on the hotel, For example, directions, cancellation policy and room information. etc.

58. To select a seat on your flight, click the Seat Map button

59. Click on the seat you prefer
HOT allows you to see seats occupied by other Honda travelers. You may hide yourself on seat maps by turning this feature off in your Profile under Travel Preferences
The legend will help you understand the seating assignments on a flight

60. The seat number will be selected
Make sure you save your seat assignment and repeat the same process for your Inbound flights
The seat number will be selected

61. You can save your unfinished trip at any time by clicking on save research

62. Assign your trip a title i.e. Destination and Date

63. To find your saved trip or templates, click on TRIPS & TEMPLATES

64. Click on view and you will see your itinerary or your past trips that you have saved

65. This will show if your trip has been Ticketed or Not Yet Ticketed
A ticket number will be generated when trip is ticketed. This number will appear below the Trip Locator

66. You can also go to TRIPS&TEMPLATES. Look for the name of the trip.
If you reserved your itinerary the status will show as RESEARCH
If you purchased your itinerary the status will show if it already PURCHASED or PENDING

67. For password assistance, please call:
Jeannie Parmer at Ext 5022
Catherine Muriithi at Ext 3149
For any other question, please contact your department travel planner or call
THANK YOU FOR BOOKING WITH HOT.