1. Data Pipeline Town Hall March 29th, 2018
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder
Lists are generated from IdM groups LEAs are responsible for maintaining the groups Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers. Thank you 3

4. Colorado Department of Education Identity Managementml
Frequently Asked Questions 1-12
#12 Where can I find the Identity Management role mappings for Data Pipeline and other applications?
yManagementGroups.xls
Access Management 4

5. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

6. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

7. Introductions

8. Open Collections in Data Pipeline Student Biographical Data (SBD)
Today’s Agenda
Open Collections in Data Pipeline
Student Biographical Data (SBD)
READ Collection
Report Card March
Special Education Discipline
Special Education IEP Interchange

9. Town Hall Presentations
Today’s Presentation is available in Adobe
Left Hand Corner
Select the Presentation
Choose “Download File(s)
Window will pop up
“Click to Download”
Open with Microsoft PowerPoint
You can find upcoming and archived trainings here: /datapipeline/train_training s

10. Data Pipeline Definitions

11. Open Collections in Data Pipeline

12. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Designated Agency (Due 8/31/2018)
Pre-ID/SBD
Report Card March
AEC
READ (Opens April 2nd)
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link
Discipline Interchange (Opens April 2nd) 12

13. Open Data Pipeline Collections
9/17/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot
Student End of Year (Soft Opening)
Coming Soon
School Discipline and Attendance (Opens 5/2/2018)
Special Education Discipline Snapshot (Opens 5/1/2018) 13

14. Student Biographical Data (SBD)

15. 2018 SBD Reviews Tentative SBD review window dates: Assessment
Tentative Review Dates 1
ACCESS for ELLs
March 15th-March 28th 2
CO PSAT/SAT
May 17th-May 24th 3
CMAS
Science/Social Studies and ELA/Math (including CSLA)
CoAlt Science/Social Studies
May 21st-May 31st 4
CoAlt DLM
May 30th-June 6th

16. Questions? Contact us: 2017-2018 SBD Review Contacts CO PSAT/SAT
Jasmine Carey
ACCESS for ELLs
CMAS
CoAlt DLM
Shangte Shen
CO PSAT/SAT

17. READ Act Data Collection

18. 2017-18 READ Collection Timeline READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
March 1: READ Budget Planning Survey soft open – districts can submit budget planning survey
March 26: READ collection is in soft open – districts can submit data files
April 2: READ collection opens
May 18: All districts create and submit beginning READ file to ensure correct file layout
June 15: Districts complete submission of READ files and Budget Planning Survey by close of business – all submissions are finalized and submissions will be locked
June 22: CDE conducts duplicate SASID process
June 22-June 29: Districts work with each other to clear duplicate SASIDS
July 2: Districts resubmit with duplicates removed from file and the READ collection closes
READ verification form is due July 6: Signed by superintendent

19. READ Status READ Test District/BOCES Code READ Test Score School Code
What do Districts Report for READ? READ Act – Whitney Hutton –
READ Status
READ Test
READ Test Score
READ Testing Date
Retention
READ Plan Support
Full-day Kindergarten
Summer School
Tutoring
Targeted Scientifically or Evidence based Intervention Services
District/BOCES Code
School Code
SASID
Last Name
First Name
Gender
Date of Birth
READ Plan
Click here to view the File Layout & Definitions document

20. How to Ensure Correct File Layout READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
Step 1: Ensure that you have the correct roles in IDM:
For uploading and editing the READ file: REDLEAUSER
For uploading, editing and submitting READ file: REDLEAAPPROVER
Step 2: Ensure that your data is in the correct file layout
READ Data Collection website  Additional Resources  READ File Layout Template
READ Data Collection website  File Layout and Definitions
Step 3: Save your READ data file
Remember: no spaces in file name when saving
When uploading a file (especially during the first few times) the format checker is usually a good place to start. The format checker verifies the correct file layout and makes sure that the fields are equal to or less than the expected field length. If that is the case you will see “Pass” for each data field. If what you entered is greater than the expected length, it will fail.

21. How to Ensure Correct File Layout READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
Step 4: Login to Data Pipeline, select “File Upload” and then “Format Checker”
Step 5: Choose READ data file and “Upload”
Step 6: Ensure that each data element has “Pass” in the “Result” column
When uploading an Excel file the system will only looks at the first tab of data. If there is a blank row or data appears to be missing, make sure to confirm that the data present on the first sheet of the excel file is being uploaded.
NOTE: The excel file can’t be open on your computer when trying to upload your file into Pipeline. So if you get an error message that says it was unable to upload your file make sure to double check that it is not open and if it is then close the file and try again.

22. READ Resources READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
READ Collection resources can be found at:
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, use of per-pupil funds document, etc.
Questions?
Contact Whitney Westgaard Hutton, READ Data Collection Manager
Phone:

23. Report Card March

24. Report Card March Dennis St. Hilaire – st.Hilaire_d@cde.state.co.us
The Report Card March Collection will close on Friday April 13th. We are nearing the end!
Common Questions
How should I answer……
Will this impact us if what I report does not align to State Standards?
Should I report what I think CDE would like to hear?
Who is the target audience?
Why does the number of records = 0 on the dashboard?

25. Report Card March Dennis St. Hilaire – st.Hilaire_d@cde.state.co.us
Reminder: If you submitted by Form under Total Records it will show 0. This is because a number will only show up when submitting via a file.

26. Report Card March Dennis St. Hilaire – st.Hilaire_d@cde.state.co.us
File layouts and definitions along with training videos can be found at: march If you need your data unlocked or have any questions please contact me at:

27. Special Education Discipline

28. Special Education Discipline
Collaborative, ongoing effort between Districts and Administrative Units to submit discipline data on Special Education students.
Districts
Administrative Units
Special Education Discipline

29. AU 64233: Colorado River BOCES *Special Education Discipline Snapshot
Discipline Interchange
District 1195 : Discipline Action File
District 1180 : Discipline Action File
District 1220 : Discipline Action File
Student Interchange
Special Education IEP Interchange
District 1195: SSA
District 1195: SD
District 1180: SSA
AU : Special Education Child File
AU : Special Education Participation File
District 1220: SSA
District 1220: SD
District 1180: SD

30. Special Education Discipline
Where to find the Discipline Action File Layout and other helpful resources:

31. Special Education Discipline 2017-2018
COMING SOON!!!
Collaborative effort between Districts and Administrative Units- to collect/submit discipline data on Special Education students only.
Timeline and File Layout posted (same timeline- posted on Discipline Interchange page and Sped Discipline page):
- Discipline Action File Layout found here
Discipline Interchange opens Monday, April 2
Special Education Discipline Snapshot opens Tuesday, May 1
Reminder: No file layout changes
Contacts:
and

32. Special Education IEP Interchange

33. 2017-2018 Special Education IEP Interchange
Data Pipeline Website
Special Education IEP Child and Participation File Layouts (recently updated)
Child & Participation Business Rules
40+ Business Rules changed from Warnings to Errors relative to End Of Year requirements
NEW: Business Rule Guides!!
File Formatting Guidelines
Child & Participation Templates
Additional Resources
PAI Guidance Documents
FAQ
Allowable Eligible Facility Schools & Other Agency Codes
Data Collection Guide for Enrich Users
Special Education IEP - Kristi Gleason

34. 2017-2018 Special Education IEP Interchange
Data Pipeline System
IEP Interchange Opened in September
Upload away!
ialeducationiepfiles
Special Education IEP - Kristi Gleason

35. 2018-2019 Special Education IEP Interchange
EDAC Approved Changes!
Special Education Child File Layout Changes
NO CHANGES
Special Education Participation File Layout Changes
Field Removed
Path 2 - Date Child Referred to Part C System
Code Removed
Delay Code 23 “Child on the Run” from Path 2
Special Education IEP Interchange will be available beginning in September Vendors will need to have updated files available at this time.
Special Education IEP - Kristi Gleason

36. Special Education End of Year
Data Pipeline Website Timeline
Documents will be added as they are updated!
Special Education IEP - Kristi Gleason

37. Special Education End of Year Timeline
Due Dates
What is Due
May 1, 2018
Snapshot available (Interchange opened in September 2017)
July 11, 2018
Date by which IEP Child & Participation Interchange errors resolved and an EOY Snapshot created at least once. Timely and Accurate Data Deadline
September 6, 2018
Date by which all Exception requests should be received by CDE to allow sufficient time for processing. (via Syncplicity)
NOTE: The Special Education IEP Interchange will be opening. Be sure you are uploading files to the appropriate year!
September 11, 2018
Date by which all Interchange and Snapshot errors are resolved. Generate a Complete Special Education EOY Snapshot by passing all Interchange and Snapshot Validations, all data that is to be reported is reported and from the current reporting year.
September 11, 2018 – September 14, 2018
Initial Report Review – This is your opportunity to review reports in detail and make any data corrections you deem necessary to ensure valid and reliable data. Be sure to review EXIT DATA.
September 14, 2018
Date by which all changes are identified & fixed and a Complete error-free Special Education EOY Snapshot has been created in preparation for the duplicate process. STATE DEADLINE
September 17, 2018
CDE to run duplicate and data validity check reports
September 18, 2018 – September 19, 2018
CDE will notify AUs of their possible duplicates and any other data validity issues by end of day Wednesday, September 19, 2018
September 19, 2018 – September 26, 2018
AUs research and make file changes to resolve duplicates. Please work together in a timely manner to facilitate resolution of duplicates. September 26, 2018 Duplicate Resolution STATE DEADLINE
September 27, 2018 – October 3, 2018
FINAL REPORT REVIEW (reports run prior to September 26 will not be accepted)
October 4, 2018
All changes to files identified during Final Report Review and a Complete Special Education EOY Snapshot Created. Final Data File Approval and Report Submission. COLLECTION CLOSES STATE DEADLINE

38. Questions?
If you have ANY questions about the Special Education IEP Interchange or the Special Education End of Year Snapshot please feel free to contact us. No question or concern should remain unanswered of unresolved.
We are just a phone call or away!
Kristi Gleason (303)
Lindsey Heitman (303)
Orla Bolger (303)
protocol – please include:
Administrative Unit #
Phone number where you may be reached. Be sure to get that added in Access Management.
Subject of the
NOTE: Never send files or reports via – contact us to determine best technical assistance avenue.

39. Thursday, April 5th, 2018 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, April 5th, a.m.-10 a.m.