1. Prep Webinar for KC, DC, & Dallas Roundtables
Good Afternoon and welcome to HPOG’s Prep webinar for the upcoming roundtable meetings. My name is Kailiah Thomas, HPOG Program Specialist.

2. Overview of Roundtable Logistics and Registration Reminder
Webinar Agenda
Overview of Roundtable
Logistics and Registration Reminder
SME Introductions
Prep for Each Topic of the Roundtable
Today this webinar will provide an overview of what to expect at the upcoming roundtables. We will provide reminders about logistics and registration. You will me introduced to the Subject Matter Experts that the will leading the roundtable sessions. And finally, we will give you all the information you need to complete the required pre-work.
As a note, all participants are muted. There will be time and instructions at the end for asking questions.

3. Overview of Roundtable
Purpose of Roundtables and Pre-Work: The HPOG Program will provide targeted technical assistance around Employment and Program Data. The roundtables will operate as workshops with Subject Matter Experts (SME’s)leading sessions and large amounts of time set aside for grantees to share practices with each other and have hands-on time to make updates to their own program planning. In order to be prepared to share and use our time together effectively, there is some quick pre-work.

4. Overview of Roundtable
Why were these topics chosen?
Review of progress through Year 2; employment lagging
Larger participant HC completion numbers expected in Year 3 due to length of training; Connect completers to employment
Grantee requests
In order to connect to employers and partners, need to be able to use your data to communicate/ tell your HPOG story
Roundtable Agenda
Day 1: Employer Engagement
Day 2 Morning: Employment and Post-Employment Services
Day 2 Afternoon: Understanding and Using Program Data for Different Audiences
Day 1 is Employer Engagement, grantee will share their strategies and highlight best practices.
Day 2 (Morning) – We will conduct a session on Employment and Post-Employment services that programs should be providing to participants. This will be led by either the HPOG Program Manager, a Program Specialist, or Mary Hayes depending on which roundtable you attend
Day 2 (Afternoon) - We will conduct a session on Using Program Data for Different Audiences

5. Logistics and Registration
Please review the dated 12/8/17 from Josh Shapiro regarding grantee roundtable assignments.
Please bring the completed pre-work, saved reports in Excel, and a laptop with Excel
Attendee Reminder: Project Director, Employment Specialist (a person working directly with employers), and a Job Developer or Case Manager (a person working with participants to get them connected/ ready for employment).
Kansas City, MO – February 6th and 7th
Registration and Hotel Deadline: 1/8/2018
Washington, D.C. – February 27th and 28th
Registration and Hotel Deadline: 1/29/2018
Dallas, TX – March 7th and 8th
Registration and Hotel Deadline: 2/4/2018
Registration Website:

6. What to expect with Pre-Work
Pre-Work should be completed prior to the on-site meeting.
The pre-work is not intended to be a heavy lift and should not take more than an hour to develop for each pre-work assignment.
There will be three sets of pre-work. Grantees may consider divvying out the assignments among the attendees and then finalizing it together before the meeting.
Each SME presenter will explain the pre-work assignments for their respective sections.

7. SME Introductions Employer Engagement
Judith Lorei
Employment and Post-Employment Service
HPOG Team (Priscila Silva)
Understanding and Using Program Data for Different Audiences
Nathan Sick
Introducing your Roundtable Facilitators!

8. Employer Engagement

9. Employer Engagement: Pre-Work – Questionnaire and Presentation
Each grantee will be required to complete a brief questionnaire which asks questions about the program’s approach to employer engagement.
Based on the responses to the questionnaire, each grantee will prepare a 10-minute presentation describing their employer engagement strategy. This is not a formal presentation – PowerPoint is not a requirement although you are free to incorporate any resources that you feel would be helpful to you in describing the work of your program.
Please complete this assignment before the roundtable.
Additional Resources, if needed or desired
“Engaging Employers: Strategies for Sectoral Training Programs” from Year 1 HPOG Roundtables
The Employer Engagement Toolkit from Jobs for the Future with emphasis on Toolkit 1, “Getting Ready. Where Are You Now?”
Load and show the questionnaire template. Talk through the questions/pre-work and expectations for day-of presentation.

10. Employment and Post-Employment Services

11. Employment and Post Employment Services
Pre-Work – Assessment and Presentation
Completion of Employment/Post-Employment Services Assessment
At the Roundtable Meeting each grantee will make a five minute presentation that includes:
A summary of the grantee’s current approach to providing employment services to participants (informed by the answers to the assessment)
One or two employment/ post-employment practices that the grantee believes is/are making a difference in participant employment placement (what is it, how it is operationalized, results);
One or two things you’d like to hear about from other grantees/ how they incorporate employment/ post-employment services into their programs.
Additional Resources, if needed or desired
Employment/ Post-Employment Services Resource List
Uploaded documents to reference during webinar: Assessment and Employ/Post-Employment Resource List. Talk through expectations for the pre-work and the day-of presentation.

12. Understanding and Using Program Data for Different Audiences

13. Reminders and Next Steps
Complete Pre-work
Session 1 - Employer Engagement
Complete questionnaire. Develop 10 minute presentation based on questionnaire responses.
Session 2 – Employment and Post-Employment Services
Complete Employment/Post Employment Services Assessment. Develop 5 minute presentation based on presentations
Session 3 – Understanding and Using Program Data for Different Audiences.
Run 3 reports and bring results to the roundtable.
Will need to bring laptop with Microsoft Excel
Register! Register! Register!
Direct any pre-work questions to your Program Specialists.

14. Questions Two Options: 1
Questions Two Options: 1. Use the “raise hand” icon to be unmuted and ask your question over the phone (please make sure you have unmuted yourself through the computer and phone). 2. Type in your question (to all or to the host) in the chat box.