1. Writing an e-mail About a New Sports Team Uniform
Step Ahead
Book 5 Unit 1
Writing an About a New Sports Team Uniform 1

2. the factors affecting the writing of an e-mail
In this lesson, you will learn about:
the factors affecting the writing of an
the organisation of an
the features of an
the writing process

3. Which factors affect the writing of an e-mail about a new sports team uniform?

4. Genre Audience Purpose
The style and structure of writing is affected by three factors:
Genre
i.e. What is the text type? e.g. an
Audience
Purpose
i.e. Who will read my writing?
e.g. sports team members
i.e. Why am I writing?
e.g. to promote your design

5. sports team co-ordinator
What is the genre for this writing task? an
Who is the audience for this genre?
sports team co-ordinator
sports team members
people who designed the uniforms

6. to share ideas about your design
What is the purpose of your article?
to promote your design
to share ideas about your design
to invite comments about your design

7. Exercise 1
Tick the sentence below which most likely comes from an about the description of a sports uniform. . 
1. To look smart, I like to wear a cardigan buttoned up over a shirt with a tie. 
2. This V-neck vest made of polyester keeps you cool and dry even on the hottest and most humid days.
2. This v-neck vest made of polyester keeps you cool and dry even on the hottest and most humid days. 
3. Shall we use cotton which is one of the world’s major textile fibres?
4. Competition and mass production make stylish clothes less expensive. 

8. e-mail about a new sports team uniform include?
What does an
about a new sports team uniform include?

9. a ‘to’ field — the recipient’s e-mail address
An includes:
a ‘to’ field — the recipient’s address
a ‘subject’ field — the topic
a greeting — e.g. Dear Tom,
a message body — the main text
a closing — e.g. Yours truly,
a signature — the name of the sender

10. include the e-mail address of the recipient
‘To’ field:
include the address of the recipient
e.g.
‘Subject’ field:
state the topic of the
e.g.
New uniform design for school badminton team

11. address the recipient with a suitable level of formality
Greeting:
address the recipient with a suitable level of formality
e.g.
Dear Mr Yip,
e.g.
Hi Jenny,
Message body:
include what you want to say to the recipient, e.g. a request for information, a friendly communication

12. end your e-mail with a suitable level of formality
Closing:
end your with a suitable level of formality
e.g.
Best regards,
e.g.
Yours,
Signature:
state your name, title and organisation
e.g.
Tony Chan President ABC Secondary School Tennis Team

13. A new sports team uniform design includes:
a short introduction
details of the style and fabric
ideas about the logo

14. say which sports team the uniform is designed for
Short introduction:
say which sports team the uniform is designed for
include descriptive words to attract the attention of readers
We have designed a fresh new uniform for the women’s basketball team.
e.g.

15. describe colour, style and fabric of the shirt and shorts
state the location of team name, logo, player’s name and number
e.g.
Both the shirt and shorts will be in bright green and made of 100% polyester micromesh.
e.g.
The shirt will be a V-neck jersey with the team name and player’s number printed on the front, and the player’s name and number on the back. Our team logo will be printed on the shorts.

16. design a logo that is distinctive, appropriate, practical and simple
Design concept of the logo:
design a logo that is distinctive, appropriate, practical and simple
e.g.
I believe that a good logo should be distinctive and simple. The basketball with a flame communicates our intended message: our passion for basketball will never die.

17. What are the main features of an e-mail about a new sports team uniform?

18. adjectives to describe the colour of the uniform
In an about the new sports team uniform, we use:
appropriate prepositions of location to describe the position of numbers, logos, etc.
adjectives to describe the colour of the uniform
contrasting features with the previous design to reveal their significance

19. We use appropriate prepositions of location to describe the position of numbers, logos, etc.:
The team uniform will be a round-neck T-shirt with the team name and player’s number printed in gold and white on the front, and the player’s name and number on the back. Our team logo will be printed underneath the team name.
e.g.

20. We use adjectives to describe the colour of the uniform:
colour should be described more precisely
instead of using red, you can use bright red or brick red
don’t describe the shirt as pink but as pale baby pink or medium rose pink or shocking pink

21. We use contrasting features with the previous design to reveal their significance:
e.g.
The new jersey made of polyester is a greener idea compared to the current one which is made of cotton. Cotton products cannot be recycled. Polyester, however, is 100% recyclable. Besides, polyester is more stain-resistant. It can be washed in cold water and it dries very quickly.

22. Exercise 2
The below is out of order. Put the sentences in the correct order.
Our team logo will be printed on the front of the shorts. Please kindly find the the design in the attached file.
Derek Li
Dear Katie,
I have designed a new uniform for the school volleyball team. The shirt will be made of cotton with the school name and player’s number printed in red on the front, and the player’s name and number on the back.
Best regards, 3 5 1 2 4

23. The Writing Process 23

24. How do I generate ideas for an e-mail about a new sports team uniform?

25. colour style fabric ideas for the logo location of the team
Make a list of basic information about a new sports team uniform:
colour
style
fabric
ideas for the logo
location of the team
name, logo, etc.

26. Use note sheets to keep track of details:
Shirt and Shorts
Style: ______________
Fabric: _____________
Logo
Design: ________________________
Colour: ________________________
Location: _______________________
Player’s number
Colour: _________________________
Player’s name
Colour: _______________________
Location: _____________________

27. Style Fabric Accessories
Vocabulary
Common words used in an about a new sports team uniform:
Style
Fabric
Accessories
long-sleeved
loose-fitting
round-neck
sleeveless
tight-fitting
V-neck
cotton
linen
lycra
nylon
polyester
waterproof
ankle socks
caps
sports bag
sweatband
visor
wristband 27

28. How do I write an e-mail about a new sports team uniform?

29. Pre-writing Drafting Editing Proofreading
-brainstorm ideas using mind maps, tables, etc.
-note down ideas, vocabulary 
Drafting
-use a flow chart to outline your writing plan
-draft your writing 
Editing
-re-read and examine your draft
-correct for ideas, organisation, style 
Proofreading
-proofread for spelling, grammar, punctuation
-correct any mistakes 
Finished product

30. Three factors affect writing: audience purpose
Summary:
genre
Three factors affect writing:
audience
purpose
Organisation of an
a ‘to’ field
a ‘subject’ field
a greeting
a message body
a closing
a signature

31. Description of a new sports team uniform: style and fabric
Summary:
a short introduction
Description of a new sports team uniform:
style and fabric
ideas about the logo
prepositions of location
Features of an about a new team sports uniform:
adjectives to describe colours
contrasting features with the previous design

32. lists Generate ideas using: note sheets The writing process:
Summary:
lists
Generate ideas using:
note sheets
The writing process:
pre-writing
drafting
editing
proofreading

33. Step Ahead
Book 5 Unit 1
The End