1. Time Card Web
Innovations 2017

2. Time Management: Features
Reporting and tracking of personnel labor time, which may be charged to appropriate
Work Orders
Projects
Accounts.
Ability to enter, approve and process timecard entries
Keyboard friendly: Lets you navigate the window using your keyboard – Tab key

3. Here is how it works: Actual Costs are charged (WO)
Timecards are approved: Crew assignment
Timecard Clerk Entry
Employee with trade and crew
To track an Employee’s time, the Employee must first have an associated Trade, Crew and Labor Account.
A user can enter Timecard information using the Timecard Clerk Entry window.
Timecards are approved based on the Crew assignment.
To approve Timecards for a Crew, you must be a member of a profile that has Timecard approver status and be assigned as the Timecard approver for the Crew.

4. Approval Process
User A
Approver C
Crew B

5. Validations WO WF State validations
Even having the right permissions to approve, a WO needs to be in a valid state before charging time against them.

6. Sample Work Order Workflow
Ok to charge time to document &
*Move to <In Progress> state
Not allowed
*Current state < In progress -sequence
In Progress has action code=2000
No approvals required – routes

7. When it finally gets approved

8. Cost Calculations Normal Cost Overtime Differential cost
NORM_HOURS * TradeRate
Overtime
OVERTIME_HOURS * OvertimeMultiplier * TradeRate
Differential cost
(NormCost() + OvertimeCost()) * DiffMultiplier + DiffPlus

9. Hands-on Rudy Donofrio RD-01 Rate: $60 10 Normal 1 Sunday Overtime
Supervisor
Debbie Ford
DF-01
Crew
Night Shift

10. Hands-on
Calculations Total Cost = 10 hrs x $ hr x $60 x 3 = $ 780

11. Hands-on Travel Time with Pay 10% + $500 Bonus 10 Normal
Rudy Donofrio
RD-01
Rate: $60
Travel Time with Pay
10% + $500 Bonus
10 Normal
1 Sunday Overtime
Supervisor
Debbie Ford
DF-01
Crew
Night Shift

12. Hands-on
Calculations Total Cost = (10 hrs x $ hr x $60 x 3) x $500 = $ $ 500 = $ 1,358

13. More Scenarios: Timecard Created by the crew supervisor
Automatically approved?
Current <Open> State requires approval, will the WF state move forward to In Progress?
At what point do Timecards charge costs and move their WF states?
Can I charge time after the WO has been moved to <closed> or <complete>?
WO state = Complete