1. Faculty Senate Meeting October 24, 2013

2. Agenda I. Call to Order and Roll Call - Melanie Mormile, Secretary
Approval of September 19, 2013 meeting minutes
Campus Reports and Responses
Tom Richards (Treasurer and Interim Vice President,
Finance, UM System)
Guest speaker unavailable for this meeting of the Faculty Senate
V. Reports of Standing and Special Committees
VI. Old Business
VII. New Business and Announcements
VIII. Adjourn

3. Agenda VIII. Adjourn I. Call to Order and Roll Call
- Melanie Mormile, Secretary
II Approval of September 19, 2013 meeting minutes
III. Campus Reports and Responses
Tom Richards (Treasurer and Interim Vice President, Finance, UM System)
Guest speaker unavailable for this meeting of the
Faculty Senate
V. Reports of Standing and Special Committees
VI. Old Business
VII. New Business and Announcements
VIII. Adjourn

4. Agenda I. Call to Order and Roll Call - Melanie Mormile, Secretary
Approval of September 19, 2013 meeting minutes
III. Campus Reports and Responses
Tom Richards (Treasurer and Interim Vice President, Finance, UM System)
Guest speaker unavailable for this meeting of the
Faculty Senate
V. Reports of Standing and Special Committees
VI. Old Business
VII. New Business and Announcements
VIII. Adjourn

5. Agenda Campus Reports and Responses President’s Report M. Fitch
Administrative Reports i) C. Schrader
ii) K. Krishnamurthy for K. Wray
C. Staff Council Report N. Weaver
D. Student Council Mark Fitch for A. Koesterer
E. Council of Graduate Students K. Limmer

6. President’s Report October 24, 2013
Faculty Senate Report
October 24, 2013
President’s Report October 24, 2013

7. Faculty Senate Report
October 24, 2013
Intercampus Faculty Council:
FAS replacement moving forward (committee recommended, IFC endorsed, provosts and chancellors)
CRR revision to allow diplomas to carry “in collaboration with” other schools. Process:
Normal establishment of program
After three years involvement, dep’t may request diploma include other institution name
Diploma partner approval route: (1) partner institution screening committee, three faculty + VPUS + VPGS ; (2) provost and chancellor; (3) UM president
IT security policy proposal feedback requested

8. Faculty Senate Report
October 24, 2013
IT security policy proposal, feedback requested
Information security training:
Annual or bi-annual training for all employees
Training at new employee orientation
More frequent but very brief modules.
Additional training if/when an employee is known to have caused an incident
Password change occasionally

9. Faculty Senate Report
October 24, 2013
IT security policy proposal, feedback requested (cont.)
Device security – all devices
IT setup/provision of devices, no jailbreaking
PC/Laptop login with strong password (as now)
Smart phone/tablet PIN or password
Flash drive password
Require VPN on non-UM networks
Store all original and/or current versions of data, documents on University-owned, provided or endorsed system rather than stored on a device
Device security – FERPA data (e.g. student names) above plus:
Comply with UM policy on disposal
Encryption strongly recommended
Not bring on international travel recommended

10. Faculty Senate Report
October 24, 2013
Campus:
Academic free hour discontinued effective FS 2014
Chancellor drafting letter on timeline for structural changes
Funded strategic plan proposals available on request

11. Agenda Campus Reports and Responses President’s Report M. Fitch
Administrative Reports i) C. Schrader
ii) K. Krishnamurthy for K. Wray
C. Staff Council Report N. Weaver
D. Student Council Mark Fitch for A. Koesterer
E. Council of Graduate Students K. Limmer

12. Agenda Campus Reports and Responses President’s Report M. Fitch
Administrative Reports i) C. Schrader
ii) K. Krishnamurthy for K. Wray
C. Staff Council Report N. Weaver
D. Student Council Mark Fitch for A. Koesterer
E. Council of Graduate Students K. Limmer

13. Office of Undergraduate Studies
LEAD
LEAD learning assistance ( has achieved several new records in Fall 2013;
43 undergraduate Peer Learning Assistants (previous record was 40 in Fall 2012)
Tutoring in 37 courses (previous record was 29 in Spring 2013)
Learning Centers in 51 courses (ties the record set in Spring 2013)
LEAD learning assistance in 64 different courses (ties the record set in Spring 2013)
57 participating LEAD faculty associates (although 57 LEAD faculty does not beat the record of 64 set in Fall 2012, it provides opportunity to expand in the future).

14. Office of Undergraduate Studies
The Writing Center
Record Student Traffic
700+ tutoring sessions by Week #7 Compare to:
856 in all of spring 2013
Previous record of 1002 in fall 2012

15. Library & Learning Resources
Materials Budget Cut Report
14 subscriptions to databases, book packages, or journal packages were cut and 2 were partially cut
41 individual journal subscriptions were cut
6 appeals were received, 1 appeal was upheld
Those items appealed but still cut will be added to a list for future consideration should the budget allow.

16. Office of International Affairs
Celebration of Nations 2013
More than 57 countries represented in parade
More than 2000 in attendance at exhibition area
Community support – both financial and in-kind
49 exhibitors – 26 student organizations
Parade included floats with musical performers
& marching bands
21 talented competitors in International Idol
International students visited area schools in a 30 mile radius.

17. Office of International Affairs
Study Abroad Fair was held on September 3, Eighteen presenters participated in providing information to students interested in studying abroad and faculty and staff who travel on university business.

18. Sponsored Student Services hosted a dinner for 2 visiting dignitaries and 36 Missouri S&T students from Botswana. After the dinner the students and visitors were treated to a square dancing demonstration and instruction by the Duck-N-Dive Square Dancing Club.

19. Global Learning
The number of course sections delivered to working professionals continues to climb and has reached an all time high as reflected in the graph below.

20. Global Learning A corresponding increase in student credit hours has resulted in a record financial return to S&T with an estimated FS 2013 income of approximately $3,000,000.

21. Office of Sponsored Programs
Summary of FY14 activities through the end of August and a year-over-year comparison are as follows:
Proposals awarded in total dollars: $8.5M (down 71.1%)
Number of proposals awarded and amendments: 75 (up 47.1%)
Proposals submitted in total dollars: $15.2M (up 2.7%)
Number of proposals submitted: 81 (up 62%)
Total expenditures: $10.7M (up 18.0%)
Net grant and contract expenditures: $8.0M (up 26.3%)
F&A recovered: $1.7M (up 17.6%)
Number of active awards: 613 (up 4.3%)
Net grant and contract expenditures is calculated as total expenditures - federal student financial aid. 21

22. Enrollment Management
Recent Student Retention/Success Events:
Reconnection I – Almost 400 (double last year’s number) first-time freshmen and transfers reconnected with their opening week mentor for discussion about academic success
Majors and Minors – 17 academic departments showcase, 200+ students participated (History department talked to 42 students)

23. Enrollment Management
Beginning Fall 2014 the Academic Free Hour, noon on MWF, will be discontinued and classes may be scheduled during this period. The proposal had broad support and was approved by the Provost and Chancellor.

24. Strategic Planning 30 Levers 19 Levers FY2014 189 Actions
108 Actions FY2014

25. LEVER LEADERS (19 Levers FY2014)
1.1 Jeff Cawlfield
1.2 Debra Robinson and Nancy Stone
1.3 Jeff Cawlfield and Larry Gragg
2.1 K. Krishnamurthy and Jim Drallmeier
2.2 Kent Wray
2.3 K. Krishnamurthy and Jim Drallmeier
2.4 Andy Careaga
2.5 Henry Wiebe
2.7 Shenethia Manuel
3.1 Kelvin Erickson
3.2 Henry Wiebe and Edna Grover-Bisker
3.3 Phil Whitefield and Ted Ruth
3.4 Laura Stoll and Shenethia Manuel
3.5 Joan Nesbitt and Jim Murphy
3.8 Phil Whitefield
3.9 Joan Nesbitt
4.1 Henry Wiebe
4.2 Kelvin Erickson, Klaus Woelk
4.5 Venkata Allada

26. Theme 1 – Develop and Inspire Creative Thinkers and Leaders and Life-long Success
Lever 1.1: Require all undergraduate students to participate in some significant experiential activity before graduation
Action 1.1.1: Create a defining comprehensive list of activities that are supported by research as significant experiential activities. Create a consensus definition of experiential learning
Begin building a comprehensive list of activities that are supported by research as significant experiential activities (Target: completion by December 2013)

27. Theme 1 – Develop and Inspire Creative Thinkers and Leaders and Life-long Success
Action : Incorporate experiential/service learning into the core curriculum in all degree programs at any level beginning in the freshmen year [Target: Faculty Senate approval of each curriculum by completion of second year of strategic plan (complete by June 2015)]

28. Work Completed to date and future work remaining:
Research by UGS office: how do comparator institutions and TRU’s define “experiential learning”?
First draft definition of “significant experiential learning activity” developed and presented to Provost’s direct reports at the Academic Affairs retreat in August. Circulated to Student Affairs for input.
Second draft is being circulated to faculty for input by department chairs. Input requested by October 31.

29. Work Completed to date and future work remaining (continued):
Final consensus definition and guidelines to be submitted to Provost by mid-November. Faculty in each degree program will develop/regulate their own comprehensive list of activities that will count as “significant experiential learning” within the spirit of the definition and guidelines approved by the Provost.
Office of Undergraduate Studies will work with degree programs to develop mechanisms for tracking and assessing completion by each student as part of Degree Audit.

30. Best-in-Class Strategic Areas for Investment Committee Members
Purpose: To develop a process to solicit and prioritize input/proposals to recommend four best-in-class strategic areas for investment as noted in the S&T strategic plan Lever 2.1.
Two strategic areas to be chose in January, 2014
Two strategic areas to be chosen in April, 2014
Committee will be dissolved near the end of the 2014 spring semester when it completes its work
Committee members:
Name
Constituency
Department 1
Jim Drallmeier, co-chair
Department Chair
MAE 2
K. Krishnamurthy, co-chair
VPR
Missouri S&T 3
Larry Gragg
History & Political Science 4
Dan Waddill
Physics 5
Joel Burken
Center Director
CArE 6
Matt O’Keefe
MSE 7
Daryl Beetner
Faculty
ECE 8
Beth Cudney
EMSE 9
Robert Landers 10
Curt Elmore
GSE 11
Yinfa Ma
Chemistry 12
Melanie Mormile
Biological Sciences 13
V. Samaranayake
Math & Stat 14
Joseph Smith
CBE 15
Sajal Das
CSc 16
Samuel Frimpong
NME 17
Bih-Ru Lea
BIT 18
Kate Drowne
English and Technical Communication 19
Nancy Stone
Psychological Science 20
Irina Ivliyeva
ALP 21
Michael Davis
Economics

31. Strategic Planning
Draft Performance Measures for Departments and Non-degree Awarding Units were submitted September 30, 2013
Departments and Academic Affair Units were requested to update their strategic plans to appropriately reflect the 4 themes and 30 levers that constitute the S&T plan and make an effort to provide 2020 targets. They will report on these plans on January 7, 2014 and January 15, 2014 respectively.
The request for Lever 2.2 and Faculty Hires has been distributed and instructions provided for preparing proposals for 16 faculty positions and are to be submitted to the Provost’s Office on or before October 18, 2013
The review committee will evaluate the proposals and submit its recommendations to the Chancellor and Provost by October 28, Decisions regarding faculty position awards will be announced November 8, 2013.

32. Strategic Planning
Lever 2.5 Modify our conventional methods of teaching to accommodate current, new and advanced technology that will enhance student learning and increase faculty productivity.
Received strategic initiative funding to accomplish redesign of the calculus sequence
Received $132,000 from System with $66,000 match
Two years per course to complete redesign:
Calculus I: Fall 2013 – Spring 2015
Calculus II: Fall 2014 – Spring 2016
Calculus III: Fall 2015 – Spring 2017
Using NCAT and other generally accepted re-design principles as guidelines.

33. Strategic Planning
Guidelines for Awarding Strategic Initiative Funding for Lever 3.3 which consists of $500,000 in strategic funding provided by UM System to be matched with $500,000 from external donations was distributed October 2, Draft Guidelines were attached.
Depending on the number of applications received and approved, it is anticipated a range of 5 to 10 projects will be funded through this program. Applications will be available in the fall semesters of 2013 at a date TBA.
Applications will be reviewed by a university committee consisting of:
Kent Wray
Jeff Cawlfield
Henry Wiebe
Joan Nesbitt
Ted Ruth
Greg Smith
Funding recommendations will be made by the committee to the Chancellor.
Final approval will be made by the Chancellor.

34. Agenda Campus Reports and Responses President’s Report M. Fitch
Administrative Reports i) C. Schrader
ii) K. Krishnamurthy for K. Wray
C. Staff Council Report N. Weaver
D. Student Council Mark Fitch for A. Koesterer
E. Council of Graduate Students K. Limmer

35. Staff Council
October Report

36. Current Committees Faculty Senate
Chancellor’s Committee on Diversity and Inclusion
Personnel
Chancellor’s Council
Charitable Awareness
Professional Development
Crisis Communications
Campus Performing Arts Series
Parking
Intercampus Staff Advisory Council
Web
Welcome
Fall Apprecation
Staff Recognition Awards
Staff Recognition Day Planning
Staff In-Motion
16 committees
9/17/2018

37. To be appointed as needed
Standing Committees
Advocacy
Campus Involvement
Communications
Executive
Representative
To be appointed as needed
Special Interest Committees
To be defined as needed
Examples: Fall Appreciation Day, Staff Day, Elections, etc.
9/17/2018

38. Agenda Campus Reports and Responses President’s Report M. Fitch
Administrative Reports i) C. Schrader
ii) K. Krishnamurthy for K. Wray
C. Staff Council Report N. Weaver
D. Student Council Mark Fitch for A. Koesterer
E. Council of Graduate Students K. Limmer

39. Turf Resolution
Resolution 1314R1

40. 2008 Resolution
The 2008 referendum says that the students support up to 50% of the funding for recreational updates.
The students then needed to pay $30 in the Student Activity Fee, which you still pay today.

41. 2013 Resolution
Our school is continuing to grow and we need to keep the fields up to date and playable.
The Geo Thermal project has opened up a great opportunity for us. One of the fields have been torn up and instead of putting seed back down, we would be able to place artificial turf instead.
We have $300,000 on the table.

42. Because the Geo Thermal project is moving so quickly, we need to make a fairly quick decision so they are able to move forward with the project.
We just found out less than two month ago that we would have the $300,000 to use toward the fields. That is why we are acting quickly and trying to take advantage of this opportunity.

43. We have been trying to find other funding
We have been trying to find other funding. We have received some donations, and we are continuing to do so.
The students are being asked to pay up to 75% of the funding, just in case we do not receive all of the donations we need. This would not exceed $1,825,000
If the students do not pass the resolution and we do not have enough donations, then the project will NOT happen.

44. If we agree to pay up to 75% of the funding, the activity fee WILL NOT increase.
The activity fee will stay at $30/student.
It will just take a few more years for the fields to be paid off.

45. Which Field will be Affected?
The football field will become turf. The field will then be marked for soccer and football games.
Other students will also be able to utilize the field, just as long as the football or soccer team are not using it.
The IM field by Gale Bullman will also become a turf field. This will be a better playing surface, and will also allow IM teams to use the field even if it has rained.

46. Frat Row Fields
The Frat Row fields will also be worked on. They will not become turf right now, they will only be leveled out and re-seeded for a better playing surface.
It would cost $3,000,000 more for the Frat Row fields to have turf
The projects will be completed by Fall 2014

47. Questions or Concerns?

48. Agenda Campus Reports and Responses President’s Report M. Fitch
Administrative Reports i) C. Schrader
ii) K. Krishnamurthy for K. Wray
C. Staff Council Report N. Weaver
D. Student Council Mark Fitch for A. Koesterer
E. Council of Graduate Students K. Limmer

49. Council of Graduate Students
Current Endeavors
Travel Grants
Seminar Series
Application window for conferences between July 1 – Dec 31, 2013 is November 1st - 15th
Beyond Grad School
CGS General Meeting
Addressing graduate student concerns and preparing graduate students for upcoming campus events (e.g. Career Fair)
Strategic Planning
Moving CGS Forward
Recommend constitution revisions as needed

50. Council of Graduate Students Graduate Research Showcase
Planning Ahead
Graduate Research Showcase
IGNITE Session
Campus-wide Graduate Student Poster Session
Faculty Judges (please)
5-minute TED style talk
Encourage communication of research activities and ideas at a broader level
Fast-paced and Fun
Trial in February – hope to make this a fall semester event in the future
April 7 – 11, 2014
Graduate Education Week

51. Agenda I. Call to Order and Roll Call - Melanie Mormile, Secretary
Approval of September 19, 2013 meeting minutes
Campus Reports and Responses
IV. Tom Richards (Treasurer and Interim Vice President, Finance, UM System)
Guest speaker unavailable for this meeting of the
Faculty Senate
V. Reports of Standing and Special Committees
VI. Old Business
VII. New Business and Announcements
VIII. Adjourn

52. Agenda I. Call to Order and Roll Call - Melanie Mormile, Secretary
Approval of September 19, 2013 meeting minutes
Campus Reports and Responses
Tom Richards (Treasurer and Interim Vice President, Finance, UM System)
Guest speaker unavailable for this meeting of the
Faculty Senate
V. Reports of Standing and Special Committees
VI. Old Business
VII. New Business and Announcements
VIII. Adjourn

53. Agenda Reports of Standing and Special Committees Curricula D. Tauritz
Rules, Procedures and Agenda S. N. Balakrishnan
Curricula D. Tauritz
Student Affairs A. Pringle
ITCC T. Vojta

54. Agenda Reports of Standing and Special Committees Curricula D. Tauritz
Rules, Procedures and Agenda S. N. Balakrishnan
Curricula D. Tauritz
Student Affairs A. Pringle
ITCC T. Vojta

55. Campus Curricula Committee Report October 24, 2013
Announcements
Paul Worsey elected to CCC to represent Graduate Council
Jennifer Thorpe announced her resignation from S&T; until a new Associate Registrar is in place, Deanne Jackson will represent the Registrar’s Office
Degree Audit Reports are being programmed to accommodate the inclusion of both 3-digit and 4-digit course numbers; the Registrar’s Office will request departmental input as needed
2 Experimental Course (EC) forms (informational only)

56. Agenda Reports of Standing and Special Committees Curricula D. Tauritz
Rules, Procedures and Agenda S. N. Balakrishnan
Curricula D. Tauritz
Student Affairs A. Pringle
ITCC T. Vojta

57. Student Affairs Committee Report to Faculty Senate October 24, 2013
Common Exams

58. Common Exams, Spring 2013 21 ML King Day 22 23 24 25 26 February 28 2921
ML King Day 22 23 24 25 26
February 28 29 30 31
Math 22 7:30 pm 1 2 4 5
Math 14 5:00 pm 6
7 Chem 1 5:00-6:00
Math 15 5:00 pm 8 9 11 12 13
Civ Eng 50 6:00-7:30 14 15 16 18 19
Physics 24 5:00-6:15 20
Physics 23 5:00-6:00
Chem 1 5:00-6:00
March
Eng Mgt 137 6:00-7:00 27
28 Math 204 7:30 7
9 Mid. Sem.
Spring Recess
21 Chem 1 5:00-6:00
Math 4 Final 4:00-6:00
Spring Break
April 3
Math 204 7:30
9 Eng Mgt 137 6:00-7 10 17
Math 22 final 7:00-9
25 Chem 1 5:00-6:00
Math 6 4:00-6:00
May
2 Math 204 7:30
13 Finals Week

59. Common Exams, Fall 2013 19 20 21 22 23 24 26 27 28 29 30 31 September19 20 21 22 23 24 26 27 28 29 30 31
September 2
Labor Day 3 4 5
Math 15 5:00 6 7 92 10
Math 14 5:00 11
IDE 50 5:00-6:30 12 13 14 16 17
Physics 24 5:00-6:15 18
Physics 23 5:00-6:00
Math 22 7:30 Thurs?
Eng Mgt 137 6:00-8:00 25
26 Math 204 7:30
October 1 8 9 15
Math 4 Final 4:00-6:00
24 Math 204 7:30
November
29 Math 14 5:00
Math 22 7:30
Math 6 4:00-6:00
21 Math 204 7:30
25 Thanksgiving
26 Thanksgiving
27 Thanksgiving
28 Thanksgiving
29 Thanksgiving
December
3 Math 22 7:30
9 Finals Week

60. Department Chairs Subcommittee
Summary of Recommendations:
1. Keep common exams.
2. One hour across the week should be reserved for common exams. Suggested times: 7:00 am, 12:00 pm (MWF), and 5:00 pm. Need at least three days a week.
3. If a class is scheduled during a common exam time, the instructor of the class that conflicts with the common exam should be prepared to accommodate the students taking the common exam.
4. Flagging the conflicts as prerequisites are flagged in order to send information to students and instructors is not feasible. This also would require that the instructors and students resolve the issue on a case-by-case basis.

61. Student Academic Affairs Committee
No change recommended today! FS representatives need to take this back to their departments and talk about it.
Recommendations (for action at a future FS meeting):
1. The period from 5:00-6:00 pm daily is to be reserved for common exams.
2. If a class or other required academic activity is scheduled during common exam time, the instructor of the class that conflicts with the common exam will provide accommodations for the students taking the common exam.

62. Agenda Reports of Standing and Special Committees Curricula D. Tauritz
Rules, Procedures and Agenda S. N. Balakrishnan
Curricula D. Tauritz
Student Affairs A. Pringle
ITCC T. Vojta

63. ITCC Report to Faculty Senate, October 2013
Election of Vice Chair : John Singler (Math Department)
Wireless network:
Equipment upgrades proceeding to improve coverage
Rogue access points, network policies need to be updated
(Computer Security Subcommittee will be involved)
Personal Backups:
CrashPlan ­ personal data cloud backup solution (
25 user proof of concept starting
Pop decommissioning:
Christmas break, about 50 pop users , need to move to IMAP or MAPI/Activesync.
Computer Security Training:
Info/training documents are being prepared (Web based)
Training of all employees + students is coming (details still in preparation)
Desktop Enhancement program:
4-year cycle, one standard configuration, displays not replaced automatically,
Cost sharing for Macs

64. IT updates:
Lumension: free anti-virus, patch management program for Windows
available for download (see eConnection)
3D printing: one printer is running in the Library now
still working on getting the color version up & running.

65. Agenda I. Call to Order and Roll Call - Melanie Mormile, Secretary
Approval of September 19, 2013 meeting minutes
Campus Reports and Responses
Tom Richards (Treasurer and Interim Vice President, Finance, UM System)
Guest speaker unavailable for this meeting of the
Faculty Senate
V. Reports of Standing and Special Committees
VI. Old Business
VII. New Business and Announcements
VIII. Adjourn

66. Agenda
Old Business
Report on Current Referrals and Actionable Items

67. Agenda I. Call to Order and Roll Call - Melanie Mormile, Secretary
Approval of September 19, 2013 meeting minutes
Campus Reports and Responses
Tom Richards (Treasurer and Interim Vice President,
Finance, UM System)
Guest speaker unavailable for this meeting of the
Faculty Senate
V. Reports of Standing and Special Committees
VI. Old Business
VII. New Business and Announcements
VIII. Adjourn

68. Agenda I. Call to Order and Roll Call - Melanie Mormile, Secretary
Approval of September 19, 2013 meeting minutes
Campus Reports and Responses
Tom Richards (Treasurer and Interim Vice President, Finance, UM System)
Guest speaker unavailable for this meeting of the
Faculty Senate
V. Reports of Standing and Special Committees
VI. Old Business
VII. New Business and Announcements
VIII. Adjourn

69. Agenda
Adjourn