1. North American ALMA Operations and the North American ALMA Science Center Staffing Plan
NRAO Internal Review: Scope and Charges
Phil Jewell
Deputy Director, NRAO
National Research Council Canada
NAASC Internal Review April

2. NAASC Review: Who’s who
Presenters:
J. Hibbard (NAASC)
J. Webber (NTC)
D. Shepherd (DM)
C. Brogan (NAASC)
M. Adams (EPO)
Reviewers:
D. Emerson (ALMA, Chair)
P. Jewell (DD)
G. Clark (AD Admin)
R. D’Angio (HR)
R. Prestage (AD GB)
N. Radziwill (AD e2e)
J. Ulvestad (AD VLA/VLBA Ops)
M. McKinnon (EVLA PM)
R. Perley (EVLA PS)
C. Carilli (Scientific Staff)
D. Crabtree (NRC-HIA)

3. NAASC Review: Scope and Charges
NRAO requests comments on:
Overall scope of the NAASC
Priority of Activities included
Identification of any activities missing
The operations model, including budget / staffing ramp-up profile
Cost estimates for all activities

4. NAASC Review: Scope and Charges
These comments are needed to sharpen the plan prior to an initial presentation to the NSF on April 24th 2006.
We request that the chair designate a scribe to record comments during the review, and that a brief summary of the panels impressions (bulleted list) be provided by Friday April 14th, if possible

5. NAASC Review: Agenda 10:30-10:45 (15min) Scope and Charges - Jewell
10:45-11:15 (30min) Background and Assumptions; NAASC Organization (S3 & S4) - Hibbard
11:15-11:45 (30min) North American ARC (S5) - Hibbard
11:45-12:15 (30min) Technical Division (S6.2) - Webber
12:15-13:15 (60min) Lunch Talk:
Todd Hunter (CfA/SAO): "NGC6334: A cluster of massive protostars resolved by the SMA" (Rm. CV 311)
13:15-14:00 (45min) Data Management Division (S6.1) - Shepherd
14:00-14:30 (30min) Beyond ARC Science (S7.1 & S7.2) - Brogan
14:30-15:00 (30min) EPO (S7.3) - Adams
15:00-15:15 (15min) Break
15:15-16:00 (45min) WBS/Budget (S8 & S9) - Hibbard
16:00-16:30 (30min) Questions
16:30-17:00 (30min) Panel Discussion (closed)
17:00-17:15 (15min) Recommendations
17:15 - Adjourn

7. North American ALMA Operations and the North American ALMA Science Center Staffing Plan
Introduction to the NAASC, and Background & Assumptions
John Hibbard
Acting Head, NA ARC
National Research Council Canada
NAASC Internal Review April

8. ALMA is a Complex International Observatory
Partnership between Europe, North America and Japan, in cooperation with the Republic of Chile
ALMA is funded in Europe by the European Southern Observatory (ESO), in Japan by the National Institutes of Natural Sciences (NINS) in cooperation with the Academia Sinica in Taiwan, and in North America by the U.S. National Science Foundation (NSF) in cooperation with the National Research Council of Canada (NRC).
ALMA construction and operations are led on behalf of Europe by ESO, on behalf of Japan by the National Astronomical Observatory of Japan (NAOJ) and on behalf of North America by the National Radio Astronomy Observatory (NRAO), which is managed by Associated Universities, Inc. (AUI). The leaders of the project from each continent are called “The Executives” (NRAO in the case of North America, ESO in the case of Europe, and NAOJ in the case of Japan).
Primary governance for ALMA is via the ALMA Board, established by the Bilateral ALMA Agreement between NSF and ESO.

9. ALMA Regional Centers
The JAO will have user interfaces known as “ARCs” in each of the three partner regions: North America, Europe, & Japan.
*Garching
*Cvlle
*Tokyo
*ALMA site
*Santiago

10. ALMA Regional Centers
The ARCs will conduct activities needed to receive and process proposals from observers and return data to users, all archive based and organized.
*Garching
*Cvlle
*Tokyo
*ALMA site
*Santiago

11. ALMA Regional Centers
The ARCs are the exclusive interface between the ALMA Observatory and the end user.
*Garching
*Cvlle
*Tokyo
*ALMA site
*Santiago

12. ARC Models NAASC “Satellite” EU ARCs ARC Core Functions NAOJ NA ARC
Chile Operations
Joint ALMA Observatory
J ARC
NAOJ

13. Beyond ARC Services NAASC “Satellite” EU ARCs “Beyond ARC” NAOJ NA ARC
Chile Operations
Joint ALMA Observatory
J ARC
NAOJ

14. The NAASC: “Beyond the ARC”
NAASC = NA ARC
+ whatever it takes to make ALMA operations a success that are not included in the ARCs (e.g. Grants program, personal user support, workshops, Fellows/students, algorithm development, EPO)

15. National Research Council Canada
Canada participates in NA ALMA via the NSF-NRC MOU and NAPRA agreement
Obligated to contribute 7% of North American share of the JAO budget;
This includes 7% of the NA ARC, but no contribution to NAASC beyond the ARC;
Could choose to contribute, in part, with personnel, to Chile and to the NA ARC.
Could reasonably expect to get 7% of the Development work.

16. Joint ALMA Observatory
The NAASC within NRAO
ALMA
Board
NSF&NRC
AUI
NRAO
Joint ALMA Observatory
NAASC
NA ARC Ops
GBT
VLA & VLBA
NTC

17. NAASC Organizational Chart
ALMA
Construction
NA ALMA
Project
Director
NRAO
Directors
Office
ANASAC
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
= beyond ARC
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
= beyond ARC
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
= ARC Ops
Data Management Division
Software
M & R
Development
Hardware
Technical
Division
= MR&D contracts
Data Management Division
Software
M & R
Development
Hardware
Technical
Division
= MR&D contracts { {
= ARC Ops
NA ARC
NAASC

18. NA ALMA Operations: Background and Assumptions
The operations model is based on the ALMA Operations Plan (AOP) Version A, which has been “provisionally accepted” by the ALMA Board.
The AOP is a particular implementation of the bilaterally developed ALMA Project Plan II (APP). The APP takes precedent over the AOP.
In the APP vision of ALMA operations, the Joint ALMA Observatory (JAO) is primarily a service organization for conducting the activities in Chile that are required for delivery of the scientific data products required by the ALMA user communities.
The Budget for Chilean Operations (excepting contracts) is taken verbatim from the ALMA Operations Budget (AOB) draft J1/B (not yet reviewed), after progressing to US$2006.
Niether the AOP or AOB include the results of the rebaselined project (heterogeneous array), the inclusion of ALMA Compact Array (ACA), or Japanese involvement in ALMA operations.

19. NA ALMA Operations: Background and Assumptions
NA ARC:
The scope, budget and staffing level of the NA ARC parallels almost exactly ARC as described in the AOP.
Cost of NA ARC operations is calculated bottom-up from NRAO WBS; not from the AOB estimate.
Budget for Contracts for MR&D is taken directly from the AOB. These contracts are first used to fund the staff required to support these efforts (as estimated by NRAO experts); this is required in order to retain highly trained personnel involved in construction. Remaining budget is available for M&S.

20. NA ALMA Operations: Background and Assumptions
“Beyond ARC”:
The AOP-defined ARC is a bare-bones science center.
EU funding favors bare-bones ARC supported by satellite ARC extensions which provide more detailed user support. In U.S., funding for any and all support must come from the same funding source (NSF), favoring a centralized ARC model.
NAASC “Beyond ARC” is currently a U.S. only effort, to be funded entirely by NSF. Other models are possible, but not assumed.
While the ARC and Beyond ARC functions are organized separately, the scientific staff of the NAASC will be assigned both ARC and Beyond ARC functions, ensuring that all NAASC astronomers have the proper expertise with end-to-end ALMA operations.

21. NA ALMA Operations: Background and Assumptions
AIV and CSV:
Assembly, Integration and Verification (AIV) and Commissioning and Science Verification (CSV) are tasks of the construction project, not ARC staff.
CSV is obligation of Science IPT. ARC staff may participate as part of “external expert” contingent.
In long term ARC-ops, ARC staff provide 122 shifts of AoD support in Chile. Our plan is to hire these positions by 2008 in order for these staff to take part in CSV activities in Chile.
NA ARC postdocs start in 2007 (2 per year for 3 year terms). May provide additional support.

22. NA ALMA Operations: Background and Assumptions
Staffing Assumptions:
All astronomer positions are counted as 0.5 FTE. Assumed tenure-track astronomers. Will be challening for these staff to maintain high scientific program during the early years.
Postdocs, students and co-ops are counted as 0 FTE. Six of these postdocs will be locally based NAASC postdocs. NRAO postdocs do contribute significantly to observatory science atmosphere (student program, scheduling talks, outreach, presentations, software testing), but the majority of these tasks have not been budgeted, so a net gain of 0 FTE is not unreasonable (e.g., a postdoc doing software testing does not mean we need one less ARC astronomer testing software).
Primary objective of postdocs must be to obtain long-term employment. The NAASC does not have sufficient positions to employ them all long term.
Comments by committee on these points are welcome.

23. North American ALMA Operations and the North American ALMA Science Center Staffing Plan
The North American ALMA Regional Center (NA ARC)
John Hibbard
Acting Head, NA ARC
National Research Council Canada
NAASC Internal Review April

24. NAASC Organizational Chart
7 FTE
4.6 FTE
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
Total NAASC:
75 FTE, 99 employees
MR&D contracts
ARC Operations
Beyond ARC Science
42 FTE
13 FTE
8 FTE

25. NA ARC (13 FTE) NA ARC Head Office:
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
NA ARC Head Office:
Acting Head (Hibbard) ; Need permanent manager in 2009
Admin. Assist starting 2006 (Neighbours)
Head manages ARC functions; interface between ARC/ALMA Operations; Oversees JAO contracts and ARC deliverables
Interface & coordinate with other ARCs and NA ARC partners (Canada, Taiwan); reports back to NAASC Head.
NA ARC
Head Office
(1astronomer/manager
& 1 admin)

26. NA ARC (13 FTE) Science Division Head:
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
Science Division Head:
Manages day-to-day ARC activities (Deputy to ARC Head)
Joins staff in 2011
Prior to this, functions will be managed by other ARC astronomers
Science Division Head
(1 astronomer)

27. NA ARC (13 FTE) Proposal Functions:
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
Proposal Functions:
Support users in preparation and submission of proposals
Coordinate NA TAC
Assistance in generating and verifying scheduling blocks
Documentation and user software testing
1 astronomer in 2006 (Brogan); another in 2008; 2 more in 2009 (CfP). 1 Data analyst in 2012 & 2013
Proposal Fcn’s
(4 astronomers &
2 data analysts)

28. NA ARC (13 FTE) User Science Support:
“Astronomer on Duty” in Chile (122 shifts/year); all ARC astronomers will rotate through these positions
QA3 (verify NA-reported defects & report to JAO)
Basic post-observation user support via helpdesk
Pre-operations: offline & pipeline software testing; ATF support; CSV support
Add one astronomer each year
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
User Science Support
(4 astronomers)

29. NA ARC (13 FTE) Archive Operations: Maintain NA copy of ALMA Archive
Archive user support
Interface with VO
AOP calls for 4 Archive Techs. CIPT+NRC experience is that Developers are necessary to install/upgrade system
1st Developer in 2007 for temporary system; 2nd in 2009 for real archive; DB manager & Archive Techs for Early Science in 2010
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
Archive Operations
(1 DB manager, 2 Archive developers, Technicians)

30. NA Contract Support
AOP calls for executives to maintain & repair (M&R) their construction deliverables. The AOB provides $1M/year (US$2003) per executive each for hardware & software M&R.
The APP model for the JAO is that it is a service organization; developmental work will be conducted at the executives’ host countries. The AOB provides $5M/year for each executive for both hardware and software development. This work should provide added ALMA functionality (e.g. new receiver bands, observing modes, etc.).
Total NA contract support = $1M + $1M + $5M = $7M/yr
The NA ARC staffing plan accounts for the staff required to support these services. They are affiliated with the NA ARC, but accounted for separately.

31. NA Contract Support (42 FTE)
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
ｷ Maintain NA archive hardware and database;
ｷ Support data transfer from main ALMA archive;
ｷ Support archive software maintenance;
ｷ User support for ALMA User Database;
ｷ Provide user feedback for archive query tool, bug reports, etc.;
ｷ Improve archive based on local and user feedback;
ｷ Provide web documentation on what the archive holds, how often it is updated, when user projects are ready, how to query the archive, on VO interface;
ｷ Provide archive VO expertise, especially for radio community.
These tasks are more detailed than called for in the AOP, which assumes that the archive consists primarily of data storage and retrieval hardware. The archive will not be static, but will grow both in its data content, products, data access protocols, and information content and will need to keep up with VO standards. It will therefore require archive software developers, and not simply technicians. These developers will install updates to the archive and provide input to the project on recommended updates and improvements. They will respond to user queries that are outside the expertise of the archive technicians. They will also be tasked with interfacing with the VO.
Based on these considerations, we convert two of the Archive Technician positions described in the AOP into Archive developers. We retain the Database Manager and the other two Archive Technicians specified in the AOP, so that the staffing effort (5 FTE) remains the same. The archive technicians will load data into the archive, provide basic web documentation, and provide basic user feedback, forwarding more complicated user problems to the database manager or archive developers. The developers will install updates and patches to the archive and pipeline system, provide suggestions to the project for improving the archive based on local and user feedback, respond to more complicated user queries, and keep current with VO developments.
The ramp-up for this division is driven by the AOP plans to install a temporary data retrieval system at the ARCs in 2007, for use in the commissioning and science verification process. Therefore, we will bring one Archive Developer onto staff to install and maintain this system. The main Archive hardware will be purchased in 2008 in preparation for early science observing, so the staffing ramps up from there, reaching full staffing by 2010.
We have not fully assessed the requirements to keep ALMA VO compatible. It is of special note that ALMA will likely define millimeter standards for the VO. The current plan includes no additional staff for VO, with the idea that the sum of all of the DB managers and archive developers across the project may be able to provide adequate expertise, but this should be reviewed.

32. NA Contract Support (42 FTE)
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
Hardware MR&D:
1.5 FTE Management
10.5 FTE Repair & maintenance of NA built hardware
10 FTE Conduct research & develop new instrumentation
Funded via contracts ($1M M&R; $4M Development)
Technical
Division
ｷ Maintain NA archive hardware and database;
ｷ Support data transfer from main ALMA archive;
ｷ Support archive software maintenance;
ｷ User support for ALMA User Database;
ｷ Provide user feedback for archive query tool, bug reports, etc.;
ｷ Improve archive based on local and user feedback;
ｷ Provide web documentation on what the archive holds, how often it is updated, when user projects are ready, how to query the archive, on VO interface;
ｷ Provide archive VO expertise, especially for radio community.
These tasks are more detailed than called for in the AOP, which assumes that the archive consists primarily of data storage and retrieval hardware. The archive will not be static, but will grow both in its data content, products, data access protocols, and information content and will need to keep up with VO standards. It will therefore require archive software developers, and not simply technicians. These developers will install updates to the archive and provide input to the project on recommended updates and improvements. They will respond to user queries that are outside the expertise of the archive technicians. They will also be tasked with interfacing with the VO.
Based on these considerations, we convert two of the Archive Technician positions described in the AOP into Archive developers. We retain the Database Manager and the other two Archive Technicians specified in the AOP, so that the staffing effort (5 FTE) remains the same. The archive technicians will load data into the archive, provide basic web documentation, and provide basic user feedback, forwarding more complicated user problems to the database manager or archive developers. The developers will install updates and patches to the archive and pipeline system, provide suggestions to the project for improving the archive based on local and user feedback, respond to more complicated user queries, and keep current with VO developments.
The ramp-up for this division is driven by the AOP plans to install a temporary data retrieval system at the ARCs in 2007, for use in the commissioning and science verification process. Therefore, we will bring one Archive Developer onto staff to install and maintain this system. The main Archive hardware will be purchased in 2008 in preparation for early science observing, so the staffing ramps up from there, reaching full staffing by 2010.
We have not fully assessed the requirements to keep ALMA VO compatible. It is of special note that ALMA will likely define millimeter standards for the VO. The current plan includes no additional staff for VO, with the idea that the sum of all of the DB managers and archive developers across the project may be able to provide adequate expertise, but this should be reviewed.

33. NA Contract Support (42 FTE)
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
Software MR&D:
2 FTE Management & Coordination
10 FTE maintain & improve NA delivered software
7 FTE to develop algorithims for new capabilities
Funded via contracts ($1M M&R; $1M Development)
Data Management Division
ｷ Maintain NA archive hardware and database;
ｷ Support data transfer from main ALMA archive;
ｷ Support archive software maintenance;
ｷ User support for ALMA User Database;
ｷ Provide user feedback for archive query tool, bug reports, etc.;
ｷ Improve archive based on local and user feedback;
ｷ Provide web documentation on what the archive holds, how often it is updated, when user projects are ready, how to query the archive, on VO interface;
ｷ Provide archive VO expertise, especially for radio community.
These tasks are more detailed than called for in the AOP, which assumes that the archive consists primarily of data storage and retrieval hardware. The archive will not be static, but will grow both in its data content, products, data access protocols, and information content and will need to keep up with VO standards. It will therefore require archive software developers, and not simply technicians. These developers will install updates to the archive and provide input to the project on recommended updates and improvements. They will respond to user queries that are outside the expertise of the archive technicians. They will also be tasked with interfacing with the VO.
Based on these considerations, we convert two of the Archive Technician positions described in the AOP into Archive developers. We retain the Database Manager and the other two Archive Technicians specified in the AOP, so that the staffing effort (5 FTE) remains the same. The archive technicians will load data into the archive, provide basic web documentation, and provide basic user feedback, forwarding more complicated user problems to the database manager or archive developers. The developers will install updates and patches to the archive and pipeline system, provide suggestions to the project for improving the archive based on local and user feedback, respond to more complicated user queries, and keep current with VO developments.
The ramp-up for this division is driven by the AOP plans to install a temporary data retrieval system at the ARCs in 2007, for use in the commissioning and science verification process. Therefore, we will bring one Archive Developer onto staff to install and maintain this system. The main Archive hardware will be purchased in 2008 in preparation for early science observing, so the staffing ramps up from there, reaching full staffing by 2010.
We have not fully assessed the requirements to keep ALMA VO compatible. It is of special note that ALMA will likely define millimeter standards for the VO. The current plan includes no additional staff for VO, with the idea that the sum of all of the DB managers and archive developers across the project may be able to provide adequate expertise, but this should be reviewed.

34. NA ARC Total NA ARC Ops: 18 employees (13 FTE), $3.9M
(2) Head/Manager & Admin. Asst.;
(6) Astronomers/analyst – proposal functions;
(5) Astronomers – AoD & user support;
(5) DB Manager, developers, techs – archive functions;
Total NA ARC Ops: 18 employees (13 FTE), $3.9M
(12) Engineer/tech – hardware repair;
(10) Programmers – software maintenance;
$5,000,000 – development (11 engineers+9 S/W developers 2 co-op students + $3M capital);
Total Contract support: 44 employees (42 FTE), $7 M
Total NA ARC + Contracts: 62 employees (55 FTE), $11M

35. Early Science operations
2006
2007
2008
2009
2010
2011
2012
2013
2nd Antenna
At AOS: 2008q4
Early Science operations
(16 element array): 2010q1
8 Antennas at AOS/
Call for Proposals: 2009q2

37. North American ALMA Operations and the North American ALMA Science Center Staffing Plan
NAASC Technical Division Plan
John Webber
ALMA Front End & Correlator IPT Leader
National Research Council Canada
NAASC Internal Review April

38. Maintenance and repair Development Upgrades & Production
Outline
Maintenance and repair
Development
Upgrades & Production
NAASC Review, Charlottesville, VA April 11, 2006

39. Maintenance and Repair Plan
Overall philosophy
Do in Chile what absolutely must be done in Chile, e.g.
Antennas
Fiber optics networks
Site infrastructure
Develop in Chile the expertise to do things which could be done elsewhere but are more conveniently done in Chile
OSF tasks
Santiago tasks
Provide staff and facilities elsewhere to do things which are highly specialized and for which it would expensive or impossible to develop and retain expertise in Chile
Implementation
Concept of Line Replaceable Units (LRUs)
Item by item assessment of optimal maintenance and repair strategy
NAASC Review, Charlottesville, VA April 11, 2006

40. Line Replaceable Units
An LRU is anything which can be replaced by a functioning unit, returning a system to service without effecting an actual repair, e.g.:
Correlator board—in the correlator room at the AOS TB
Entire Front End assembly—in an antenna cabin
Digitizer module—in an antenna cabin
Many LRUs may be returned to service by replacing a submodule and testing the assembly, e.g.:
A cold receiver cartridge in the Front End
A demultiplexer submodule within a Digitizer module
Submodule repair may then be effected by:
Replacing a circuit board, cable, etc., typically at the OSF
Debugging at the component level and replacing a defective component
Sending the submodule to a repair facility elsewhere
NAASC Review, Charlottesville, VA April 11, 2006

41. Maintenance and Repair Estimates
Detailed plans for maintenance and repair of every LRU, submodule, and component are required but at present are in a very preliminary state
Estimates for failure rates and repair time have been made, but there is little experience so far
Estimates for the required staffing and total budgets for all these tasks have been made, and have been made roughly comparable to what experience with other arrays suggests is reasonable
We must always bear in mind Dwight D. Eisenhower’s observation that “…plans are useless, but planning is indispensable.”
NAASC Review, Charlottesville, VA April 11, 2006

42. NAASC M & R Concept
Identify LRUs, subassemblies, etc. which require specialized staff or test equipment which would be expensive or unlikely to be provided in Chile
Generate estimates of failure rates
Generate estimates of labor and facilities required for repair
Add them up to get an overall picture
Allocate appropriate resources in the NAASC plan
NAASC Review, Charlottesville, VA April 11, 2006

43. Repair Example: Band 6 Cold Cartridge
MTBF
Specification: >20 years
Estimate: 85 years if kept cold and not subjected to abuse; unknown in real life until several years of experience in the field (repeated temperature cycling, vibration, handling, power fluctuations, etc.)
Adopted: hope to meet the specification of 20 years
Repair procedure
Diagnose problem (may require cool-down in the lab)
Partially disassemble and replace defective part (e.g. SIS mixer, preamplifier, frequency multiplier, bias protection board, etc.)
Reassemble and perform acceptance testing as for a new cartridge
Repair supporting activities
Maintain repair and test facilities
Repair failed component or build a new one, so that stock for replacements is maintained
NAASC Review, Charlottesville, VA April 11, 2006

44. Repair Estimate: Band 6 Cold Cartridge
Number of cartridges spares + 16 for ACA = 69
With MTBF = 20 years, expect 3.5 failures per year
Repair and acceptance test estimate: 2 weeks
Re-stock and facilities maintenance estimate: 2 weeks
Staff required
Engineers and technicians
Estimated need is ½ of that needed for the construction project: 5 FTE during these activities
Actual personnel likely to be shared between repair and R&D activities
Total estimated labor: 1.5 FTE
NAASC Review, Charlottesville, VA April 11, 2006

45. Total M & R Effort
Major areas for which North America will have a supporting maintenance and repair role outside of Chile:
Band 3 and Band 6 cold cartridges
All Front End Local Oscillator, IF Switch, and Power Distribution submodules
All Monitor & Control submodules
All Back End LO, IF, and data transmission assemblies, including the photonic LO generation, with the primary exceptions of some digitizer submodules and photomixers
The total estimate is 12 FTE including technical management
Some Materials and Services (M&S) expenditures are also required for equipment maintenance and component-level repair, guessed at about $0.5M per year
We expect a proportional effort in Europe and in Japan
NAASC Review, Charlottesville, VA April 11, 2006

46. Research & Development
Many areas have been identified for which a sustained hardware R&D effort is needed for long-term viability:
Additional bands to complete the suite of receivers
A second-generation correlator
VLBI data recording support
Upgrades of front end cartridges
Upgrade of the WVRs (e.g. tip-tilt pointing correction)
Upgrade of Back End equipment
Upgrade of antennas
R&D in preparation for actually building equipment to be installed on ALMA must be supported at a core level of at least 4 FTE in North America in order to provide critical mass
A crude estimate for M&S expenditures is $0.5M per year to support the R&D effort
NAASC Review, Charlottesville, VA April 11, 2006

47. Upgrades and New Production
Upgrades and new production will be prioritized based on science
The level of effort needed is estimated based on a sample project: construction of cold cartridges and local oscillators for a new band
The estimate is 7 FTE for this task, in addition to support from the R&D staff who will also participate in construction, based on experience with Band 6
A crude estimate for M&S expenditures is $3M per year to support the construction effort
NAASC Review, Charlottesville, VA April 11, 2006

48. Total Budgets Maintenance & Repair 12 FTE $0.5 M/year M&S R&D 4 $0.5
Upgrade and New Production 7 $3.0
Total requirement 23 FTE $4.0 M/year M&S
Note that total budget for hardware and software maintenance and repair, development, and construction is $7M per year. Estimated staffing cost leaves only $2.5 M/yr for hardware M&S.
Clearly, more refinement of the plan is required.
NAASC Review, Charlottesville, VA April 11, 2006

51. North American ALMA Operations and the North American ALMA Science Center Staffing Plan
NAASC Data Management Division
Debra Shepherd and Brian Glendenning
ALMA Computing IPT
National Research Council Canada
NAASC Internal Review April

52. NAASC Data Management Overview
Contents
NAASC Data Management Overview
Scope/Functions
Relationship to other ARCs
Relation to rest of NRAO
Staffing Levels & Ramp-up
Construction CIPT – Operations transition

53. Data Management Scope
Maintain existing capabilities of ALMA via software maintenance, increase performance or functionality via improved implementation if possible, and build upon the experience of scientific users (staff & external astronomers) to enable new capabilities and observing modes.
Enable the move from relatively simple image cubes to complex spectral line mosaics (including interferometric OTF mosaics)

54. Data Management Scope
ALMA Science Archive central to NAASC support of users.
Software connects users with their data.
User Experience feeds into pipeline heuristics via NAASC  new software methods as collective experience increases.
Operations Archive (Santiago)
Dataset
NAASC
connects
users with
data
ALMA Science Archive
Queries
Commands
Query Responses
Archive Subsystem State
Data
Correlator Data
Quality Data
Processed Data
Archive Users, PI, VO, Staff
User experience improves pipeline reduction.
ALMA
Staff
Reduction Pipeline

55. Data Management Functions
Support current NA development – this could drift with time
Maintain and improve software constructed by North America
Scheduling
Real-time software:
Monitor & Control, Correlator
Pipeline (science and quicklook)
Offline reduction
Develop & improve software for new observing modes
Work with staff & user community to improve current observing modes and develop new modes (e.g. OTF interferometric mosaics)
Provide staff & user support
Proposal submission & preparation tools
Status & interpretation of pipeline processing scripts
Simulation capabilities & Off-line reduction
User documentation

56. Software Maintenance
From “Facts & Fallacies of Software Engineering” (R. Glass)
Software maintenance consumes 40-80% of lifecycle costs
Software maintenance is:
Enhancing capability (60%)
Changing environments (HW or SW) (18%)
Error correction (17%)
What people usually think of
Other (5%)
“Maintenance is a solution, not a problem.”

57. Deputy & Software Coordinator  Pipeline Automated Processing
NAASC Data Management Organization
Assumes:
ARC Science Division: archive SW developers 3 archive technicians
Beyond-ARC Science Development Division: advanced user support SW developers
NAASC Data Management
Division Head
ACA
Archive
Observation Preparation
Operations Support
Telescope Calibration
Coordinate with International ALMA
Deputy & Software Coordinator
Software Maintenance & Repair
Real-time Control
Real-time Correlator
Scheduling .
Offline & Pipeline
Software Development:
New observing modes
PST/OT
Pipeline status & results
Simulation
Offline reduction
Documentation
Offline Reduction & Imaging
 Pipeline Automated Processing
User & Staff Support

58. Relation to other ARCs
Construction project will deliver an integrated system based on common planning and standards.
To avoid duplication of effort, ARCs should specialize
NAASC planning assumption: To start: NA will be responsible for the software developed in NA.
Possible issue: interest in innovative/state-of-the-art software (Pipelines, VO) more than other areas (control, software tools). Needs do not follow interests…
Standards will continue to be important, e.g.
Same archive at all sites (archive hardware, ALMA software & Oracle RDBMS software configurations must be tightly controlled).
Always a strong tendency to drive apart on OS, etc…
Core ARC software matters will have to be tightly coordinated amongst all ARCs and Chile
This coordination is not easy during Construction – it will be more difficult during Operations.

59. Relation to other NRAO telescopes
Where cost-effective, NRAO should have common software systems.
Collaboration not simple given international nature of ALMA but we should be able to do better (c.f. e2e project)
Should there be an NRAO-wide data center?
Might help minimize tendency to duplicate archive hardware, software systems, etc…

60. Staffing Assumptions Current Computing IPT Staff
280 FTE-y bilateral project, 140 FTE-y in NA
+90 FTE-y supplied by NAOJ, 30 FTE-y at the NRAO
19.9 current FTEs in NA according to plan
Does not include CASA personnel on NRAO operations budget (~5)
Does not include NAOJ supplied staff to NRAO (in-kind (2.5), and in-cash (4)).
Planning assumption is that operations budgets should start picking up staff in 2008, complete ramp-up by end 2011.
NAASC DM staffing plan
Rule of thumb: roughly 10% of development effort = size of maintenance team. Thus: 140 FTE-y  14 FTEs
Common sense observation: modern Observatories do not lose software development staff between construction and early operations. Thus, there should be about 20 FTEs in NAASC.

61. Staffing Totals NAASC DM software maintenance, repair & development:
2 FTEs for management & coordination
10 FTEs for maintenance & repair
3 FTEs – Correlator
1 FTE – Common software
4.5 FTEs – Monitor & Control
1.5 FTEs – Integration & Testing
7 FTEs for development & user support
1 FTE – Systems Requirements
1 FTE - Scheduling
1 FTE – Pipeline
2 FTEs – Offline
2 FTEs – User Support
Note: Additional cost to support hardware for developmental pipeline: $300K (US$2006) in 2011; $80K/year thereafter.
Note: Science division (ARC): 2 Archive SW FTEs & Science Development Division (beyond ARC): 4 Advanced User Support SW FTEs

62. Staffing Ramp-up Construction: NAASC Ops: 0.0 10.0 5.0 20.0 15.0 30.0
Note: CIPT estimates do not include:
Most of CASA at NRAO
Interim operations
NAOJ contributions at NRAO
~ 5 FTE-y of two-antenna impact
0.0
10.0
5.0
20.0
15.0
30.0
25.0
2006
2007
2008
2009
2010
2011
2012
Construction:
19.9
19.9
17.8
9.5
9.9
9.9
0.0
NAASC Ops:
0.0
0.0
1.2
9.5
9.1
9.1
19.0

63. Questions?

65. NAASC “Beyond the ARC” Science Crystal Brogan NAASC
North American ALMA Operations and the North American ALMA Science Center Staffing Plan
NAASC “Beyond the ARC” Science
Crystal Brogan
NAASC
National Research Council Canada
NAASC Internal Review April

66. NAASC: Beyond the ARC “Beyond ARC” User Services NAASC
Beyond ARC is needed to provide advanced user support, algorithm development, student programs, EPO, grants
NAASC
“Satellite” EU ARCs
ARCs provide basic user interface, as well as basic archive, software, and hardware maintenance and development
EU ARC (ESO)
NA ARC
Joint ALMA Observatory
J ARC ?
Beyond ARC is essential for NA to realize the full benefits of ALMA
NAOJ

67. “Beyond ARC” Science (8 FTE)
NAASC Head Office
(1 astronomer)
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
NAASC Head Office:
Paul Vanden Bout until Jan ; new Head to be appointed May
Primary interface to U.S. community; sets NAASC priorities
Interacts with NSF and other Science Centers (Herschel, Spitzer, etc.)
Sets NA EPO priorities
Responsible to NRAO director for entire NAASC
The NAASC will have a director who is responsible for all of the science center activities, including the NA ARC, the Science Development Division, EPO, and Chilean Affairs. They will interact with the rest of NRAO and plan NA ALMA activities in the larger context of NRAO. The NAASC director will interact with NSF and other science centers and observatories, to help chart the evolution of the NAASC. The director will be a research astronomer, to be hired in mid Originally they will report to the NA ALMA Project Manager, but at the end of the construction phase these two positions could be merged.

68. “Beyond ARC” Science (8 FTE)
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
Science Development Division
(1 astronomer)
Science Development Division:
Oversees all Beyond ARC science activities
Interacts with NA ARC Head and community to identify community needs & desires outside of ARC core functions
Staffed in 2009 for first CfP
The head of the Science Development division will manage the division and interact with the other divisions, particularly with the ARC Science Division. This person would interface most directly with the U.S. user community, assessing their desires and priorities for services performed at the NAASC and promoting the full use of ALMA, especially outside the traditional radio and millimeter community. This position will be filled by a staff astronomer, and will be in place for the first Call for Proposals in 2009.

69. “Beyond ARC” Science (8 FTE)
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
User Grants Program:
Strongly endorsed in Decadal Report
Envisioned to be similar to Spitzer, Chandra, HST, Hershel  cost ~10 M
As yet unclear whether managing such a grants program would be a NAASC function or NSF directly
Staffed in 2009 for first CfP
User Grants Program (1 Admin)
The head of the Science Development division will manage the division and interact with the other divisions, particularly with the ARC Science Division. This person would interface most directly with the U.S. user community, assessing their desires and priorities for services performed at the NAASC and promoting the full use of ALMA, especially outside the traditional radio and millimeter community. This position will be filled by a staff astronomer, and will be in place for the first Call for Proposals in 2009.

70. “Beyond ARC” Science (8 FTE)
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
Advanced User Support:
Enable NA users to fully explore and exploit ALMAs capabilities
Organizing observing and data reduction workshops; improved cookbooks and other reduction software
“Friend” level help with: off-line data reduction, re-processing large and/or non-standard observing modes; support special (legacy type) projects
Development of new approaches and algorithms for calibration and imaging
Developers already in place; Astronomers 2010
Advanced User Support (2 Astronomers
4 Programmers)
The head of the Science Development division will manage the division and interact with the other divisions, particularly with the ARC Science Division. This person would interface most directly with the U.S. user community, assessing their desires and priorities for services performed at the NAASC and promoting the full use of ALMA, especially outside the traditional radio and millimeter community. This position will be filled by a staff astronomer, and will be in place for the first Call for Proposals in 2009.

71. “Beyond ARC” Science (8 FTE)
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
Professional Development:
Oversee and mentor ALMA Fellows and student programs
Plan and organize ALMA scientific workshops (i.e. Z-machines meeting Jan. 2006); we plan at least one per year from now on
First astronomer needed as CfP approaches; First in 2008 and second in 2010
Professional Development (2 Astronomers)
The head of the Science Development division will manage the division and interact with the other divisions, particularly with the ARC Science Division. This person would interface most directly with the U.S. user community, assessing their desires and priorities for services performed at the NAASC and promoting the full use of ALMA, especially outside the traditional radio and millimeter community. This position will be filled by a staff astronomer, and will be in place for the first Call for Proposals in 2009.

72. “Beyond ARC” Science (8 FTE)
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
Postdocs & Students:
ALMA Fellows: traveling postdocs similar to Hubble, Chandra, Spitzer, and some Janskys. 2 per year for 3 year appointments; begin 2010
ALMA Postdocs: Stationed at NAASC – hands on experience with the telescope with trips to Chile. 2 per year for 3 year appointments; begin 2007
ALMA Predocs: similar to current NRAO predocs; 2 per year stationed at NAASC; begin 2011
No FTEs are assumed for Postdocs
The head of the Science Development division will manage the division and interact with the other divisions, particularly with the ARC Science Division. This person would interface most directly with the U.S. user community, assessing their desires and priorities for services performed at the NAASC and promoting the full use of ALMA, especially outside the traditional radio and millimeter community. This position will be filled by a staff astronomer, and will be in place for the first Call for Proposals in 2009.
Postdocs & Students ( )

73. Chilean Affairs (1 Astronomer; 1 manager; 1 admin; 4 fiscal)
Science
Division
Proposal Functions
User Science
Support
Archive
Operations
NA ARC
Data Management Division
Software
M & R
Development
Hardware
Technical
Postdocs& students
User Grants Program
Professional Development
Advanced User Support
Science Development Division
ALMA
EPO
Chilean
Affairs
NAASC Head
Office
Chilean Affairs:
Small office in Santiago to handle AUI/NRAO Chilean business affairs; 7 Already present during construction and will simply transition to operations
Needed for procurement, fiscal procedures, payroll, property management etc, because neither ALMA nor JAO exist in Chile as a legal entity
A scientist is required to act as Chilean AUI/NRAO representative (currently Eduardo Hardy)
See Op Plan appendix for more details
The head of the Science Development division will manage the division and interact with the other divisions, particularly with the ARC Science Division. This person would interface most directly with the U.S. user community, assessing their desires and priorities for services performed at the NAASC and promoting the full use of ALMA, especially outside the traditional radio and millimeter community. This position will be filled by a staff astronomer, and will be in place for the first Call for Proposals in 2009.

74. NAASC Beyond the NA ARC Staffing
(9) Advanced User Support: workshops, schools, personal help, algorithm development
(1) Data analysis grants program ($10M/yr)
(12) ALMA Postdoc & Fellows
(2) Pre-doctoral students
(7) Chilean Affairs
(5) EPO program
Total Beyond ARC: 29 employees (11.6 FTE) $3.3M+$10M

75. Education and Public Outreach Mark Adams NRAO EPO Office
North American ALMA Operations and the North American ALMA Science Center Staffing Plan
Education and Public Outreach
Mark Adams
NRAO EPO Office
National Research Council Canada
NAASC Internal Review April

76. Education and Public Outreach
FY 2006 NRAO EPO Overview
International ALMA EPO
Chilean ALMA EPO
NRAO ALMA EPO
Summary

77. Education and Public Outreach FY 2006 NRAO EPO Overview
FY06 EPO budget ~ $700K
14.35 FTE filled FTE vacant
9.70 FTE for 2 Science Centers
4.65 FTE for all other program elements
Vacant position being redefined for EPO WWW
Priorities
WWW EPO content
New brochures (general public, astro community)
ALMA EPO definition

78. Education and Public Outreach FY 2006 NRAO EPO Overview
Other FY06 program elements
GB Science Ctr: 44,717 visitors (CY 05)
VLA Visitors Ctr: 21,897 visitors (CY 05)
2nd Annual NRAO / AUI Image Contest
2006 NRAO / AUI Calendar, poster series
Science museum outreach
NRAO Newsletter
Exhibits, materials, staff support for 2 AAS & IAU
Education: RET, WV & VA Gov Schools, Chautauqua Short Courses, RARECATS …
Community Relations

79. Education and Public Outreach International ALMA EPO
EPO collaboratively designed/funded by partners: NRAO, ESO, NAOJ, JAO, Chile
Activities that target an international audience
Managed by ALMA EPO Working Group
Executive-neutral EPO Coordinator in Chile supervised by Working Group

80. Education and Public Outreach International ALMA EPO
Possible program elements
ALMA exhibits, ancillary materials, support for international astronomical community mtgs
International ALMA web site
International news release coordination
Special event coordination
ALMA facilities virtual tour (DVD, on-line)
Hubble Heritage-like image program
International education programs

81. Education and Public Outreach Chilean ALMA EPO
Significant ALMA EPO program in Chile important to ALMA’s long-term success
Executive-neutral program of Spanish-language EPO for Chile: an ALMA priority
Managed by Exec-neutral EPO Coordinator in Chile, with input & assistance from ALMA EPO Working Group
Costs shared by partners

82. Education and Public Outreach Chilean ALMA EPO
Possible program elements
Chilean ALMA web site
Press coordination / distribution in Chile
Priority participation for Chilean teachers in international education programs
Astronomer & engineer visitation / exchange
Traveling exhibits
ALMA – Chile speakers’ bureau
ALMA Science Centers: Santiago, San Pedro

83. Education and Public Outreach NRAO ALMA EPO
Conducted & managed by NRAO EPO Division for North American target audience
Funded by ALMA Operations budget
Program elements & priorities coordinated by EPO & NAASC Division Heads

84. Education and Public Outreach NRAO ALMA EPO
Program elements
Create & manage ALMA EPO web content
Design & staff ALMA exhibits at AAS mtgs, ALMA science mtgs in N Amer, NAASC workshops
Generate ALMA material for brochures
Write & distribute press releases in N America
Distribute ALMA press releases via ViewSpace “Radio Astronomy Update”
Organize press conferences
Design, produce & distribute ALMA media kits

85. Education and Public Outreach NRAO ALMA EPO
Program elements (continued)
Distribute ALMA images: on-line Image Gallery, calendar, posters, image DVD releases
Produce ALMA-related ViewSpace programs
mm / submm radio astronomy
ALMA technology & engineering
ALMA image tour
ALMA science discoveries
Produce & distribute ALMA-related education products (grant funding)
Design & produce ALMA exhibits for GB Sci Ctr, VLA Vis Ctr, and NAASC (grant funding)

86. Education and Public Outreach NRAO ALMA EPO
Initial budget proposal
FY FTE $130K
FY FTE $130K
FY FTE $315K
FY 06 USD, no inflation
FTEs are new positions
Near-term priorities: WWW content, astro community mtgs (AAS, IAU), brochures

87. Education and Public Outreach Summary
ALMA: an international project of extraordinary scope and promise
ALMA EPO program must deliver the Project’s scientific & technological excellence to:
international astronomical community
world-wide general public
students & teachers of all ages
international media
Initiate ALMA EPO Working Group ASAP
Initiate true NRAO ALMA EPO Program beginning in FY 07

89. NAASC WBS and Budget John Hibbard Acting Head, NA ARC
North American ALMA Operations and the North American ALMA Science Center Staffing Plan
NAASC WBS and Budget
John Hibbard
Acting Head, NA ARC
National Research Council Canada
NAASC Internal Review April

90. NAASC Staff Requirements in 2013 = 99 employees
Science (11; 6.5 FTE) – Division head, 6 for proposal support, from submission to verification of observing blocks, plus 4 for data support (retrieval from archive and data reduction); this team has other duties, including duty at Array in Chile; estimate based on experience at VLA/VLBA plus Spitzer system; plus division head;
Data Management (24 FTE) – 10 S/W Engineers for software maintenance, plus 7 S/W developers, plus 5 for maintaining archive, plus division head and deputy; estimate based on widespread experience that operations team = construction team in software;
Technical Work in NTC (25; 23 FTE) – 12 for maintenance of hardware, plus 11 for development of new instrumentation and two co-ops; estimate obtained from NTC based on years of experience in hardware maintenance and development, including ALMA construction;
Science Development (29; 11.1 FTE) – 12 Postdocs, 2 students, 5 education/public outreach; 7 for advanced support of users; 2 to run postdoc/predoc/summer school programs; 1 user grant administrator; estimate based on increment required in NRAO outreach program and in NAASC user support for ALMA;
(7) Chile Office; (3) NAASC Head, ARC manager, & administrative aide

91. Cost to NSF of ALMA Operations
Year
2006
2007
2008
2009
2010
2011
2012
2013
NA Ops Cost to NSF
$1.5
$5.0
$10.6
$15.9
$20.5
$24.0
$26.6
$27.3
User Grants Program
$1.0
$3.0
$6.0
$10.0
Total Cost to NSF
$21.5
$27.0
$32.6
$37.3
FTE – (NA) Chile Ops 2 10 33 53 59 64
FTE –
NAASC 6 12 30 41 51 70 75
Total FTE 8 20 45 83
100
115
134
139
Dollar amounts shown are millions of US$(Y2003).

92. NA ALMA Operations WBS structure NA ALMA Operations
70000
Business & Facilities
75000
NA ALMA Science Center
71000
User Grants Program
74000
JAO Contracts
73000
NA Chile
Ops
72000
NA ARC
NAASC
Chile Affairs
M&R NA
ARC
71100
Science Dev.
71200
ALMA
EPO
71300
Chilean
Affairs
71400
M&R Contracts
73100
Developmt Contracts
73200
Development
Science
Division
71110
Adv. User Support
71210
Intern’l EPO
71310
Software
M & R
73110
Software
Dev.
73210
Professn’l
Dev.
71220
Chilean
EPO
71320
Hardware
M & R
73120
Hardware
Dev.
73220
Proposal Functions
71111
Postdocs & students
71230
N.Am
EPO
71330
User Sci
Support
71112
Archive
Operations
71120

93. NAASC Staffing Ramp-up
Number of Employees
Number of FTEs
Early Science operations
(16 element array): 2010q1
2006
2007
2008
2009
2010
2011
2012
2013
2006
2007
2008
2009
2010
2011
2012
2013
Year
2nd Antenna
At AOS: 2008q4
8 Antennas at AOS/
Call for Proposals: 2009q2

94. NAASC Budget: Cost to NSF

95. NAASC Budget: Cost to NSF

96. { NA ALMA Operations WBS structure US$2003 (Based on earlier
70000
$37.3M NSF
$39.1M
$1.8M Canada
$7.9M
$10M
$7.2M
$14M
Business & Facilities
75000
NA ALMA Science Center
71000
User Grants Program
74000
JAO Contracts
73000
NA Chile
Ops
72000
NA ARC
NAASC
Chile Affairs
$3.9M
$3.3M
$0.7M
$2.2M
$5M
M&R NA
ARC
71100
Science Dev.
71200
ALMA
EPO
71300
Chilean
Affairs
71400
M&R Contracts
73100
Developmt Contracts
73200
Development
Science
Division
71110
Adv. User Support
71210
Intern’l EPO
71310
Software
M & R
73110
Software
Dev.
73210
Professn’l
Dev.
71220
Chilean
EPO
71320
Hardware
M & R
73120
Hardware
Dev.
73220
Proposal Functions
71111
Postdocs & students
71230
N.Am
EPO
71330
User Sci
Support
71112
US$2003
(Based on earlier
Org. Chart/WBS)
Archive
Operations
71120

97. Chile Operations, all MR&D & ARCs
NA ALMA Operations
Total Cost to
NSF: $37.3M
NAASC
Joint ALMA Observatory
“Beyond ARC” cost:
$4M + $10M Grants
NA ARC
Total NA: $25.1M
Cost to NSF=$23.3M
Chile Operations, all MR&D & ARCs
NA ARC: $11.1M
$5M development
$1.1M S/W Maintenance
$1.1M H/W Maintenance
$3.9M ARC functions }
JAO Budget
NA Share of Chilean ALMA Ops: $14M }
NA Share
Beyond
ARC
US$2003
(Based on earlier
Org. Chart/WBS)
Canadian 7%
NSF Budget

98. Current Budget based on recently outdated WBS/Staffing profile
Reassignment of ARC/Beyond ARC to parallel AOP plan as closely as possible
Will likely move ~$0.8M from ARC to Beyond ARC
Larger contingent in Technical division
20->25; but no budgetary effect since contract amount remains constant (means less M&S)
Old WBS uses overhead rate; new WBS will use Directly Allocated Costs (DAC)
Should reduce costs across the board

99. Questions?