1. Working Title Guidelines
Classify Positions
Working Title Guidelines
Use of Working Titles
Broad unit authority with periodic central HR/unit review
Used in directories, verification of work and business cards
Working Title Parameters
Do not use titles that are named in the Regent Bylaws unless applicable
Do not use another official University classification
Do not misrepresent the authority or function of the position
Working titles are customized, descriptive titles that provide greater understanding of the individual employee’s responsibilities and scope. Often, working title is based on industry/profession standards.
The working title will serve as the posting title, title that appears in University directories, title used for work verification, title used on business cards, etc. Working titles are developed and maintained at the unit level, with an annual review to ensure compliance with the guidelines.
Working titles that either use a title that is named in the Regent Bylaws or another official University classification are not permitted. In addition, working titles should not misrepresent the authority or function of the position. 64

2. Guidelines for Use of Working Title
Overriding Principles
Consistency
Clear definition of authority that accurately reflects responsibilities
Clear direction
Clarity of job posting information consistent with market
Working titles can be approved and monitored at the Unit level
Use of Working Titles
Broad Unit authority with periodic Central HR/Unit joint review
Clarifies management role definition
Conveys appropriate message to the outside world
Identifies with market positions
Used in University directories
Identifies correct role on business cards
Identified in web site(s)
Working Title Parameters
Use of titles that are named in the Regents Bylaws.
The title “Chief Financial Officer” outside of the formal employee acting in that capacity in the highest Management position in the Business Division or Health System Finance
If creating a working title different from the default market title, avoid using an official University classification of the same name
A working title cannot misrepresent the authority or function of the position

3. Definitions of Management Positions
Executive Director - Directs long-range strategic planning, operational, and/or marketing activities of several organizational units. Provides vision of the unit, management, and implementation of the vision to executive leaders organization-wide.
Senior Director - Plans and directs administrative and operational activities with broad, cross functional responsibility for several organizational units.
Director - Administrator of an organizational unit and/or function with broad responsibility. This assumes full financial and operating accountability and direction over multiple levels of employees.
Associate Director - Provides comprehensive management assistance to the Director in all aspects of the unit’s operations; may act as the Director in periods of absence.
Assistant Director - Provides management assistance to the Director in one or more aspects of the unit’s operations; may act as the Director in periods of absence.

4. Definitions of Management Positions
Manager - Manager of subordinate employees in a functional unit area. This assumes the creation and monitoring of unit objectives, and evaluating employee performance, setting priorities, assigning tasks, managing assigned budget and other resources to accomplish unit objectives.
Assistant Manager - Assists the manager of the unit in one or more aspects of unit management.
Manager of Projects/Programs - Manage all aspects of a project or program that may or may not involve the administrative supervision of staff.
Operations Manager - Manager who functions as the management representative who coordinates budgets, logistic issues, and overall coordination of a unit’s business functions.
Supervisor - Functional and/or administrative supervisor of employees with moderate authority for decisions and accountability for results. This assumes authority to recommend the hire, evaluations, discipline, pay, and/or assign work.
Coordinator - Coordinate the organizing, dissemination of information, programs, and projects. Functional coordination over work assignments may be exercised.
Chief of Staff - (Commonly used title that conflicts with market definition). Typical use in the medical field to describe the top medical personnel. The current classification describes an employee who reports to executive officer level. Alternatives to use of Chief of Staff include Chief Administrative Officer, Chief Business Officer, or Chief Business Administrator.