1. President’s Administrative Innovation Fund: Connecting IT Subject Matter Expertise CIO Council Update
October 17, 2017
Tuesday
2:10pm-3:00pm
Smith 561

2. Purpose and Intended Outcome
The President’s Administrative Innovation Fund (PAIF) awarded funding to 9 innovation projects in FY17 and 8 innovation projects in FY18; A number of those projects had/have an IT component
Anne Margulies suggested IT become involved earlier in the proposal/judging process vs. after funding awards are made
Intended Outcome
Discuss and decide on process for IT review/inclusion during the PAIF proposal/pre-judging phase for FY19 – see attached slides

3. President’s Administrative Innovation Fund
9/18/2018
President’s Administrative Innovation Fund
Mission
To catalyze administrative innovation and collaboration across Harvard by investing in staff-generated, creative solutions that enhance our ability to support faculty and students.
Guiding Principles
Support innovation and collaborative projects
Scale improvements
Recognize success
Areas of Focus
Innovation in academic administration
Innovation in service delivery
Innovation in talent development

4. Last Year’s PAIF Proposal Timeline (for FY18 funds)
End of February Announce Year 2 of the Innovation Fund
March
Info sessions, workshops, and proposal support
April 17
Proposals due
June 14
Final round judging
Summer
Assignment of Advisors
May
First round of judging
2017

5. FY19 Funds - Proposed PAIF Timeline
9/18/2018
FY19 Funds - Proposed PAIF Timeline
Mid-January
Announce Year 3 of the Innovation Fund
February- March
Info sessions, workshops, support to include IT subject matter “consulting”
April 1
Proposals due
June
Final round judging
Award Decisions
Assignment of Advisors
April
IT Review of Proposals
First round of judging
May
Finalists prepare for Final Round Judging Presentations (~Shark Tank)
2018
For Discussion – to develop processes for:
IT Subject Matter Consulting
IT Review of Proposals
Assignment of Advisors

6. President’s Administrative Innovation Fund (PAIF) Awards
Appendix:
President’s Administrative Innovation Fund (PAIF) Awards
FY17 and FY18

7. FY17: Innovation Fund Recipients
Cross-University Executive Education Program
Goal: To create an executive education program that draws from offerings across the University.
Automated Allocation Innovation
Goal: To create a user-friendly, freely-available, web-based tool that will facilitate allocation challenges throughout the University.
Launch Analytics Staff Consortium
Goal: To create a community of practice for staff across Harvard involved in analytic work.
Faculty Support Administrators Network
Goal: To enhance administrative support for faculty through professional development and sharing of best practices.
Building a Participant Pool for Accessibility Testing
Goal: To create a process for recruiting people who use AT to serve as potential testers for Harvard interfaces and to build a database of contacts.
Check-in Safe Abroad
Goal: To rapidly communicate with Harvard faculty, staff, and students who are traveling abroad during time of crisis and to share data om real time.
21st Century Mailing
Goal: To reduce costs of direct mail and increase the efficiency of processing returns and updated address information.
Healthy Building Materials Academy
Goal: To create a pathway for reducing the use of certain chemicals of concern in the University’s capital projects.
Harvard Financial Training
Goal: To identify financial training needs and to outline a plan for enhancing the training of finance staff throughout the University.

8. Accessible Technology Procurement
FY18: Innovation Fund Recipients
Accessible Technology Procurement
Goal:  To develop a sustainable and shareable system to track accessibility in the procurement system. 
Capital Assets
Goal:  To streamline the inventory process at a University level by volunteering departments from a few schools to pilot an asset tracking technology program.
Clever Chemical
Goal:  To answer the question, “What chemical inventory management technology will provide the best combination of operational efficiency, safety, compliance, sustainability, and benefit to university stakeholders?”
Flexible Work Environments
Goal:  To develop the start toward a shared pathway to more efficient use of office space and new ways of working on the Harvard campus.
The Future of Commencement
Goal:  To make Commencement Week activities more secure and sustainable with a transition from paper to digital tickets.
Macro Pack
Goal:  To save employees time and reduce errors throughout the University by creating macros that automate routine tasks in Excel.
Central Admissions Institution Database
Goal:  To improve the way that external institution data is collected and stored by Admissions Offices across Harvard and the my.Harvard system.
Nudge Portal
Goal:  To design a uniquely “One Harvard” approach to the adoption of administrative innovations that is based on insights from behavioral economics and “nudge” research.