1. Assessment Presentation December 1, 2017
Georgia Professional Standards Commission
Assessment Presentation December 1, 2017
Georgia Professional Standards Commission

2. Professional Standards Commission
Certification Educator Preparation Ethics

3. Who makes up the PSC? Committee of 18
9 teachers (1 from private school)
2 school board members
3 business representatives
2 administrators
2 higher ed-1 from private college and 1 from a state college
Governor appoints-3 year term

4. Newest Members Danielle Bruce-Middle School Teacher in Morgan County
Beth Townsend-SWD Elementary teacher in Cherokee County
Jackie McDowell-Professor at Berry College
Chris Erwin-Business Representative from Banks County
Katrina Young-BOE Member from Rockdale County

5. State Testing-Best Practices
Developed by GeorgiaTesting Directors with feedback from GaPSC and GaDOE
With emergence of online testing, I hope this group will provide more suggested guidelines/best practice

6. Assignments
Assign a school administrator as School Testing Coordinator
Assign certified educator as Assistant School Test Coordinator
Provide training on State Assessment Handbook policies and procedures as well as any locally developed policies and procedures
Require froms to be signed attesting to the training received

7. Training Utilize same training at all schools
Train all personnel who will be involved-examiners, proctors, monitors, administrators
Should have training immediately prior to each test administration on specific test procedures and policies related to the particular test
Prior training does not substitute for current training

8. Training
Test Examiners, Administrators, Proctors, and Monitors have different roles and should be trained accordingly
Use the most skilled proctors in areas in which you have the most concern
Training should include the need for immediate reporting of incidents that impact test scores and the procedure for reporting
Additional training given accommodations

9. Accommodations
Testing accommodations are very specific and should be clearly understood
Review how accommodations are to be given
Practice in oral reading should be done for proper inflections, voice tone, etc.
Review number of times a question can be read
Have examiner sign off on accommodation notification

10. Rosters
Have list for each-administrators, test examiners, proctors, monitors with signed forms attesting to completion of training, assignment for testing
Should not be assigned to rooms in which their own children or relatives are being tested
Master list of students and their accommodations verified by school test coordinator

11. Storage
Establish a secure storage area for test material at each school testing site
Limit access to area
Locked at all times
Keys controlled by principal
Limit the number of keys to two (2)

12. After Receiving Test Material in the School
Ensure the integrity of the secured storage area
Assign two or more people to be present at all times when verifying, counting, or assembling test material with sign in/out sheet
Manually count all packages of material and compare to invoice
School System Coordinator verifies shortages/overages and reprots to GaDOE

13. Manually Count Contents of Each Package
Packages remain intact
Count the number of answer documents by cutting only one corner of the shrink wrap
Count test booklets by spine seen through packaging
Label package with correct count if error found
Notify System Test Coordinator who will notify GaDOE

14. Preparation
Cease all specific test review activities when testing materials are move to school
Prepare containers at each school testing site with the exact quantity of materials each test examiner will need
Prepare form with inventory numbers for each type of testing material and have them sign form that the count is correct, including date and time

15. Preparation
Have teachers remove/cover all instructional materials from walls, cabinets, desks, etc.
Arrange student desk in positions to discourage communication/cheating
Desks should be arranged 2-3 days prior to testing to avoid disruption and for students to get use to arrangements

16. Preparation
Prepare a schedule so that monitors are available to all test sites on a regular patrol
Develop a sign system so Examiners can notify Monitors when assistance is needed
Red paper taped to window/door may signify when they need to speak with Monitor and Blue paper when material is needed

17. During Testing
Provide students Number #2 pencils with erasers that do not smudge
Have each student sign roster that gives the book and form number of his/her booklet beside the student name
Ensure student name and required information have been accurately bubbled and printed on answer document

18. During Testing Record the start and stop time of each testing session
Walk around room to monitor students-correct section, following instructions, etc.
Do not grade papers, talk/text on phone, sleep or be on computer during testing
Have log sheet available should any unusual occurrence happen
Ex.-student puts answers in wrong section and has to erase and move answers

19. During Testing Do not read student test
Do not discuss test questions or answers with anyone
Contact principal immediately should a problem occur
Each day announce to staff and students what test or test section is to be completed
Make-up tests completed in same manner

20. After Testing
Collect testing material and verify immediately after each testing section
Keep testing material secure until it is returned to school system-document date and time of departure and arrival
System verifies counts and returns to state/testing company
Package answer documents noting the box number with a list of classes it contains on a master list

21. After Testing
Assure that all shipping directions and time lines are followed
Establish a procedure for the School Test Coordinator or school Administrator to sign for student scores when they are returned to schools to encourage security and confidentiality
Establish a procedure to distribute test scores to schools, teachers, and parents following confidentiality laws

22. After Testing
Electronic files should be kept in a secured manner with confidentiality stressed
Retain all testing rosters, lists, signatures, agendas, sign in/out sheets, logs, and other materials for documentation purposes
Compile and check-off the Principal’s Certification form
Complete the Superintendent’s Certification Form on Jan. 31 & July 31

23. Testing Online Systems testing on computer get 12 days
Normally takes 5 days to test but system may do one section per day
If more flexibility is needed, GaDOE will consider request based on testing plan and documentation submitted

24. Best Practices for Online Testing
Position of computers should be placed to ensure individual work
Tech Director should be accessible in case there are technology issues
Follow all testing guidelines such as security, certified educators administering tests, training, monitoring, etc.

25. Recent Violations Referred to PSC
Educator had GAA material in her possession when she left school grounds upon feeling ill. When called regarding the immediate return of materials, she sent them back via a non-educator
Educator failed to read testing instructions to students with disabilities

26. Recent Violations
A parent of a student reported to the principal that the educator assisted the student during the administration of the test. The educator admitted not following protocol but denied assisting students
The educator administered the Ga. Milestones test to a small group of students. All students reported the educator fell asleep and snored loudly during the test

27. Recent Violations
The school testing coordinator inadvertently gave a section of the 3rd grade milestones test to a small group of 4th graders
The educator, an ELA teacher, administered Milestones test. 9 students reported she made comments throughout the testing and assisted several students

28. Recent Violations
The educator was designated as the school’s test coordinator and was responsible for the administration of the EOC. The educator committed numerous violations of procedural and legal requirements related to training including failure to provide accommodations. The mismanagement resulted in significant delays and scoring which impacted student grades for 100’s of students

29. Advice Plan, Plan, Plan Train, Train, Train Take testing seriously
Document and retain records
Provide accommodations
Report violations immediately

30. Contact Information

31. Georgia Professional Standards Commission31