1. Central Region Office Scaled Platform Regional Meeting
November 15, 2017

2. Region Superintendent
Mr. John D. Pace
Region Superintendent

3. Administrative Director Academic & School Operations
Mr. Eric Acosta
Administrative Director Academic & School Operations

4. Community & School Operations
Maintenance/Capital Improvements
Thanks for your feedback on the Maintenance Report. Please continue to monitor and provide feedback. Next survey will go out the week of November 27th
Purpose of Monthly Report
New feature to survey includes a dropdown to indicate priority items
New principal dashboard tool to monitor work orders
Maintenance does not address Pest removal issues. Please contact the Department of Safety, Environment & Hazards Management “Request For Assistance for Pest Control Problems”
Cleaning and Sanitation Audits
Areas that need correction
Re-inspection
Incident Reporting
Be specific and stick to the facts! (Who, What, When, and How)
Please watch your grammar

5. Community & School Operations
Emergency Evacuation Drills
Emergency Evacuation Drill #5 and FASI System
Lockdown Drill (Code Red)
Automated External Defibrillator (AED) Equipment and Deployment Procedures (quarterly report) – (WB #20928)
Paraprofessional/School Support Personnel of the Year Packets are due to the region by November 17th (WB #22090)
Immunization Report
Please monitor and take appropriate actions
Best practice

6. a

7. Community & School Operations
Miami-Dade County Youth Fair & Exposition - Walter B. Arnold, Jr. Youth Hall of Fame Community Service Awards Nomination – Due February 9, 2018 (WB #22074)
M-DCPS Social Media Campaigns (WB #22135)
#MondayMotivation: Select an inspirational quote and post it with an image of teachers, students, or staff at your school.
#TeacherTuesday: Highlight educators at your school by recording a short video featuring a teacher explaining why he or she love to teach. This can be a short second video and can be recorded with your cell phone.
#TechnologyThursday: Take a photo of students using technology at your school and share how it elevates the learning environment.
#ThrowbackThursday:  If you have historical photographs of your school and alumni, post them on social media to promote school pride and spirit.
#FlashbackFriday: Did you recently host a fun and memorable event at your school? You can post the images using the hashtag #FlashbackFriday to remind your followers about the event.

8. Contact Information
Mr. Eric Acosta,
Administrative Director
(305) ext – Office
(305) – Private Line
(786) – Cell
Ms. Ana Perez, District Administrative Assistant
(305) ext. 5061

9. Dr. Janice Cruse-Sanchez
Administrative Director Financial Human Capital

10. Personnel Continue to pursue candidates for openings
Look at your College Interns as possible hires
Waiver Options
ESE – New Hires with Core Subject Area only
Gifted
Reading
Austistic Spectrum Disorder (ASD)
ESOL Endorsement (with list of ESOL students)
Releasing of Probationary Employees
Hire Temp Instructors for ALL open positions

11. Audits Auditors are actively finding issues:
Monitoring of Community School Accounts!
FTE Exceptions:
DEUSS date (ELL start date)
No Evidence of LEP Committee/6 Semesters or more
Home Language Survey
ESE – IEP out of date/missing signatures

12. Audits Auditors are actively finding issues: Title 1
Monitoring property, especially non-capitalized
Properly Identified and Disposal Procedures
Employees working in position paid for by grant
Money not deposited in a timely manner
Collection/Deposits Log (FM7249)
Not using BPI Receipt Books

13. Budget Communication Procedures Funds
When communicating about Budget related matters include in Subject Line
Name of School
Location #
Confidentiality
Funds
Funds should be interfaced soon; I will you when available
All Funds must be monitored on a monthly basis
Negative amounts at end of year will be taken from next year’s budget

14. Weekly Briefings
WB #22105 – Money DOES Matter Support Program Resources - October Session
WB #21901 – Ethics Matter
WB # Board Policy 8510, Wellness Policy and Federal Guidelines for Food Sales on School Campus
WB #22088 – American Federation of State, County and Municipal Employees (AFSCME) Support Personnel Program

15. Contact Information
Budget Office
Mr. Paul Mickey, Budget Coordinator
(305) – Office
Ms. Gabriela Petrini, Instructional Staffing Officer
(305) – Office
Mr. Henry Tablada, Non-Instructional Staffing Officer
(305) – Office
Mr. Zachary Garvin, Non-Instructional Staffing Officer (ETO)
(305) – Office

16. Professional Standards for Non-Instructional
General Reminders
Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo)
me with a general message “Please call me in reference to personnel matter”. (If it is urgent)
Mid-Year Evaluations with Clerical Personnel occur in December (FM-3882)
Document areas of concern now with Progressive Discipline
Should have at least Professional Responsibilities Memo prior to documenting concern in mid-year meeting
Security Monitors - Must be in District “Green Shirts”
Custodial Work Hours (see WB #18352)

17. Instructional Performance Monitoring and IPEGS
Assessment Timeline Calendar for Site Supervisors
See OPS Manual page I-2 for specific dates/deadlines
Instructional Performance Evaluation and Growth System (IPEGS)
Online IPEGS document must be used
Formal Observation results in “unsatisfactory” level of performance requires that formal assistance and support be provided the following documents are only issued after review by this administrator:
Support Dialogue (SD)
Improvement Plan (IP) – follows a Support Dialogue when the professional’s job performance has not improved within the SD time frame
Support Dialogue
Initiated by the assessor at any point during the school year
Designed to facilitate discussion about identified performance standards and to identify ways to address improvement
The Support Dialogue (SD) Form is submitted to this administrator in Word format for review and discussion with the principal (prior to giving the SD Notification form)

18. IPEGS Support Dialogue Process
Contact me immediately after an unsatisfactory observation that will require initiating an SD, prior to providing notification of the SD meeting, and prior to meeting with the instructional professional; ALL documents must be reviewed by the principal FIRST and sent to me via the principal’s
Should arrive prior to the period beginning and stay for the entire lesson
SD for Performance Standard 2-8 (teachers) or 2-7 (instructional support or student services) must occur within ten (10) calendar days of the observation
48 hours notification must be provided to the professional prior to the SD meeting via the Support Dialogue (SD) Meeting Notification Form (which is available in the online system); UTD representation and/or peer support professional (mutually agreed upon by professional and assessor)

19. IPEGS Support Dialogue Process cont’d Timeframe for Support
21 calendar day period
Upon completion of the 21 calendar day SD process, a subsequent observation must be conducted by the same assessor; ensure that support identified on Observation of Standards Form (OSF) occurs and is documented
Second observation should be conducted as soon as possible, within 2-3 days after the 21 calendar day period has ended
Recommended that the second observation be conducted during the same class/period/event as the initial observation
Possible outcomes
Professional improves/remediates
Professional made “some” progress, SD can be extended for up to 10 days
Professional makes “no” progress; Improvement Plan (IP) initiated

20. Deliberate Practice Growth Target
IMPORTANT DATES
Reflection and Development Phase
October 26th – the Professional submits document
November 17th – the Designated Administrator signs and returns to employee (do not delay in reviewing these documents)
Ensure Timelines are met by all Administrators
WB #22070 – Required Professional Learning on the Deliberate Growth Target (DPGT) Process
All newly hired instructional professionals who have not attended a previous session
Wednesday, November 29th at CPL; Two 3 hour sessions

21. Weekly Briefings
WB #21769 – ETHICS MATTER - Employee-Student Relationships
WB #21901 – Ethics Matter Training
WB #22070 – Required Professional Learning On The Deliberate Practice Growth Target (DPGT) Process
WB # ITS-Online Professional Development Opportunities

22. Weekly Briefings
WB # Teacher of the Year Nomination Packet
Due: Monday, November 20th
One original and 4 copies
WB #22037 – 2019 Rookie Teacher of the Year Nomination Packet
Due: Friday, November 17th
WB #22126 – New State Educator Certificates Renewing and Addition of subjects process

23. Contact Information
Dr. Janice Cruse-Sanchez, Administrative Director
(305) ext – Office
(305) – Private Line
(305) – Fax
(786) – Cell
Ms. Raquel Diaz, District Administrative Assistant
(305) ext. 5047
Office of Professional Standards
Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

24. Contact Information
Non-Instructional
Ms. Maria G. Zabala, District Director
Office of Professional Standards
(305) – Office
Instructional
Ms. Carmen G. Gutierrez, District Director
(305) – Office
Employee Assistance Program
Ms. Rosaline Linares, Clinical Officer
(305) – Office

25. Administrative Director Academic Operations K-12
Mr. Michael Lewis
Administrative Director Academic Operations K-12

26. Academic Operations Attendance iAttend Schools
Certification of Attendance (1st Grading Period just ended), please ensure that all corrections are done
Attendance Review Committee Meeting – ARC (FM# 6704)
iAttend Schools
“Targeted Student Status Form”, please ensure that this document is monitored closely and corrective strategies are implemented. Friday, November 17th is the due date for submission of documents for the month of November
Attendance Boundary Committee (ABC)
The next scheduled meeting is November 30th

27. Academic Operations Exceptional Student Education (ESE) Updates
Hurricane Maria/Irma Aftermath: Displaced Students
If records are Available
To the extent possible, follow existing procedures regarding transfer student form outside Florida according to Rule 6A , Florida Administrative Code (F.A.C.)
If Records are not Available
Accept and document the parent’s or guardian’s statement that the student is a student with a disability.
Meet with parents and student, if appropriate, to obtain as much information as possible regarding the student’s disability and services, including IEP goals and accommodations.
Provide comparable services
Determine the most appropriate placement and program based on information gathered.

28. Academic Operations Exceptional Student Education (ESE)
If Records are not Available
Determined the most appropriate placement and program to include grade level placement based on student progression plan
Obtain consent
Placement/services
Evaluation
Develop an IEP
Follow initial evaluation and eligibility procedures
Evaluation and RTI procedures must be conducted concurrently
Progress must be monitored
Provide parent with procedural safeguards
FTE
Survey 2 ended October 13th, FTE is up
Over 500 Expired IEPs
Inclusion Rate up form 49.4% to 54.4%

29. Academic Operations Exceptional Student Education (ESE) H-4
Subject: Review of ESE Program and Related Services
Please visit e-Folder to review the proposed actions.
Review of ESE Program and Related Services
Link to Strategic Blueprint: Relevant, Rigorous and Innovative Academics.
Task Force
Submit report to School Board in February 2018.
ESE Instructional Program Audits
Starting in November 2017
11 Schools, 3 per region
A process similar to the protocol applied for IRs will be implemented analyzing the following main components: Instruction, Learning Environment, Operations, and Staff.

30. Academic Operations Student Transfers Suspension/Expulsions
Principals are obligated to meet with parents
Please submit All transfer request on the date received
Address Verification Agreement (FM# 4686E)
Suspension/Expulsions
Remember, there are NO SUSPENSIONS!
Student Success Center (SSC) please use required forms (FM # 6810 and 7604).
Pathways Program is for students exhibiting Level IV- V behavior. Students that normally would have received a 10-day outdoor suspension during the expulsion process will now be temporarily assigned by the Division of Educational Opportunity and Access (DEOA) to one of the Pathways locations
For students in grades 6-12
Requires completion of a form and parent permission (FM-7603, Rev 08-15)
Locations: Jan Mann Opportunity School or Miami Mac Arthur South

31. Academic Operations
Procedures for Non-Disciplinary (Voluntary Assignment) – see WB #19783
Procedure has been streamlined. No longer required to submit FM #3666
Submit only Request for Non-Disciplinary Assignment to Opportunity School
Complete in its entirety. Ensure parent is aware that the student must remain in the program for two successful grading periods in order to be dismissed
Requires Region approval. Therefore, the Form must be scanned and ed to me from the Principal only. Indicate in the Subject of the Request for Non-Disciplinary Assignment to Opportunity School – Student Initials and ID #
After review, I will respond Approved/Disapproved. Principal will be to utilize the response as proof of Region approval.

32. Weekly Briefings Please monitor emails from Ms. Morales
WB# – Live CBT Training for New Test Chairperson
WB# – November is Homeless Awareness Month
WB# ESE forthcoming

33. Contact Information
Mr. Michael Lewis,
Administrative Director
(305) ext – Office
(305) – Private Line
(786) – Cell
Deborah Gonzalez, Social Work Chairperson
Student Administrative Transfers
(305) ext. 5043
Ms. Ana Perez, District Administrative Assistant
(305) ext. 5061

34. Administrative Director Academic Operations Elementary/K-8
Mr. Alejandro Perez
Administrative Director Academic Operations Elementary/K-8

35. Academic Operations

36. Academic Operations

37. Academic Operations
WB #22057 – Mandatory ACCESS for ELLs 2.0 Certification Requirements for All Test Administrators 
WB #22062 – Accessing EESAC Funds
WB #22104 – ITS Grade 3 Mid-Year Promotion
WB #22067 – School Health Index Annual Report Due December 15, 2017

38. Administrative Director Ms. Rosa Lewis, Administrative Secretary
Contact Information
Mr. Alejandro Perez,
Administrative Director
(305) ext – Office
(786) – Cell
(305) – Private Line
Ms. Rosa Lewis, Administrative Secretary
(305) ext. 5049

39. Administrative Director Academic Operations Secondary
Ms. Robin Atkins
Administrative Director Academic Operations Secondary

40. Academic Operations
WB #22092 – Live Computer Based Training for new Test Chairpersons ONLY on November 15th and November 20th. Required in order to administer the FSA , NGSSS, and FCAT 2.0 assessments
WB #22083 – Advanced Placement Mid-Year Student Curriculum Review. Meeting date November 18th
WB #22063 – Miami Herald Silver Knight Awards. Deadline to lock and submit applications is January 29th
WB #22054 – ACT English Language Support

41. Academic Operations
WB #22057 – Mandatory ACCESS for ELLs 2.0 Certification Requirements for ALL Test Administrators
Testing Window January 29th through March 23, 2018
Test Administrators receive Login information on November 2nd. Check with your Test Chairperson
Test Administrators must complete all training tutorials, quizzes and certifications December 15th
Principals MUST complete and submit the Google Docs Form. Link is in the Briefing

42. Academic Operations
WB #22053 – Requesting Medically Complex and Extraordinary Exemptions for Participation in Statewide Assessment Programs
Request for Medically Complex Exemption (FM-6783);
Request for Extraordinary Exemption (FM-7530)
Request deadlines are December 22nd
Schools must NOT re-submit requests for students still covered by a prior-year’s request that was approved by the Commissioner

43. Academic Operations
WB #22071 – Dual Enrollment Registration for Miami Dade College and Florida International
WB #22056 – FL-DOE Industry Certification/Digital Tool Certification Test Administration Procedures
WB #22059 – Social Sciences – Senior High School Mock Trial Competition
WB #21920 – Scholastic Arts – Writing Awards

44. Academic Operations POWER BI
Power BI Usage: Central Region 1st Place 79% Active Users
An “Active User” on Power BI is defined as someone holding a pro license who has signed on at least one time in the past 30 days.
“Power Users”: Central Region: 1st Place with 37 Power Users
A “Power User” is ranked amongst the top 100 users in the District based on frequency and duration of log-ins into Power BI.

45. POWER BI - TOPIC ASSESSMENTS
Academic Operations
POWER BI - TOPIC ASSESSMENTS
Schools’ percent tested data continue to be extremely low
Percent Tested amount lower than 95% on the FSA/EOCs will result in a grade of “I”
Topic Assessments ensure that teachers stay on pace to cover all the content on the pacing guides prior to the FSA
Topic Assessments allow schools the ability to reflect/ calibrate on their progress in relation to last year’s data as well as in relation to other schools

46. POWER BI - TOPIC ASSESSMENTS
Academic Operations
POWER BI - TOPIC ASSESSMENTS
If teachers are not assessing the content taught, how are they being reflective practitioners?
How are non-mastered benchmarks being identified?
How are students needing remediation (or ready for enrichment) being identified?
How are students in the Lowest 25% being progress monitored with grade-level content?

47. POWER BI Topic Assessments Percent Tested by Region
Academic Operations
POWER BI Topic Assessments Percent Tested by Region

48. Contact Information
Ms. Robin Atkins,
Administrative Director
(305) ext – Office
(305) – Private Line
(786) – Cell
Ms. Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

49. Central Region Office Scaled Platform Regional Meeting
November 8, 2017